


- Conference Sponsors
- Conference Registration
- PDH Certificates
- HRSG Forum Conference Agenda
- Friday Tour - ValvTechnologies
- Hotel Accommodations
- Directions / Travel
- Vendor Sponsorship Opportunities
- Vendor Fair
- Vendor Advertising - Conference Program
CONFERENCE REGISTRATION
Fees below include access to all conference sessions, meals, vendor fair… everything in the agenda.
Conference Registration button below will open on Tuesday, March 18, 2025.
- User Conference Fee: $475.00
- User Conference Fee (EPRI HRSG Program (P218) Member): Complimentary, please reach out to Tom Sambor (tsambor@epri.com) for more information.
- Vendor / Consultant Conference Fee (non-exhibitor): $950.00
Booth registration:
If your company plans to exhibit, please see the “Vendor Fair” tab.
REGISTRATION MODIFICATIONS: If you need to process a name change or modify the RSVP’s within your registration, please use the link below. You will need the email address in your registration and your confirmation/reference number to access.
Example of a User: A person who works in an office providing technical/operational oversight to the facilities his/her company owns and/or operates.
Example of a non-User: A person who works in an office providing technical/operational oversight to facilities that his/her company does not own and/or operate (the exception: if the person’s company has an operation/maintenance agreement in place with a company that owns a combustion turbine generator; then the person is considered a User as long as their department of employment is not involved with the sale of services to the company outside the agreement).
- Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
- Users – Registration to participate in the HRSG Forum Annual Conference constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org website forum post conference.
CANCELLATION/REFUND POLICY:
User Attendees, Vendors (non-exhibiting), Consultants, and Additional Exhibiting Company Representative Cancellations:
- Conference cancellations received by Friday, June 20, 2025 – Full conference fee refund
- Conference cancellations received Saturday, June 21, 2025 or later – No refund *
* We do allow name changes in lieu of cancellation. Attendee must be from the same company and no modifications to payments already received.
If you need any assistance regarding the online registration process or cancellation of your conference registration, please contact planning.team@sv-events.net.
PROFESSIONAL DEVELOPMENT HOURS
HRSG Forum offers Professional Development Hours certificates.
- Maximum number of credit hours of professional development hours (PDHs) available to be secured at the conference will be calculated once we have a final agenda.
- Total number of hours earned will be based on your attendance of the conference presentations and discussion sessions.
- Once your attendance hours are tallied via our online QR-code-enabled system, a certificate will be emailed to you.
- These certificates are widely accepted to fulfill your professional requirements for training and licenses.
- QR code must be scanned during each session when provided on the screen to receive credit for that session.
- PDHs will not be credited once session has ended, if QR code is not scanned, no exceptions.
- Please allow two weeks post conference for processing.
CONFERENCE AGENDA
This conference offers certificates for Professional Development Hours (PDH’s) for conference attendees. Please see the PDH Tab for more details.
All conference sessions, workshops, meals and vendor fair are open to all conference registrants…User Attendees, Consultants, Exhibiting and Non-Exhibiting Vendor Attendees.
Below is the agenda format/summary. A more detailed agenda will be provided at a later date.
Last Update: 1/05/25
SUNDAY, JULY 20, 2025 | ||
---|---|---|
START | END | DESCRIPTION |
4:00 PM | 7:00 PM | Registration / Hospitality Desk Open |
5:00 PM | 7:00 PM | Cocktail Reception |
MONDAY, JULY 21, 2025 | ||
---|---|---|
START | END | DESCRIPTION |
7:00 AM | 7:00 PM | Registration / Hospitality Desk Open |
7:00 AM | 8:00 AM | Breakfast |
8:00 AM | 9:40 AM | Training Workshop #1 |
9:40 AM | 10:00 AM | AM Break |
10:00 AM | 12:00 PM | Training Workshop #1 continued |
12:00 PM | 1:00 PM | Lunch |
1:00 PM | 3:00 PM | Training Workshop #2 |
3:00 PM | 3:15 PM | PM Break |
3:15 PM | 5:00 PM | Training Workshop #2 continued |
5:00 PM | 7:00 PM | Vendor Fair / Networking Reception Hors d’oeuvres and open bar (Vendor Booths Open) |
TUESDAY, JULY 22, 2025 | ||
---|---|---|
START | END | DESCRIPTION |
7:00 AM | 7:00 PM | Registration / Hospitality Desk Open |
7:00 AM | 8:00 AM | Breakfast (Vendor Booths Open) |
8:00 AM | 10:00 AM | General Session |
10:00 AM | 10:30 AM | AM Break (Vendor Booths Open) |
10:30 AM | 12:00 PM | General Session |
12:00 PM | 1:00 PM | Lunch (Vendor Booths Open) |
1:00 PM | 3:00 PM | General Session |
3:00 PM | 3:30 PM | PM Break (Vendor Booths Open) |
3:30 PM | 5:00 PM | General Session |
5:00 PM | 7:00 PM | Vendor Fair / Networking Reception Hors d’oeuvres and open bar (Vendor Booths Open) |
WEDNESDAY, JULY 23, 2025 | ||
---|---|---|
START | END | DESCRIPTION |
7:00 AM | 7:00 PM | Registration / Hospitality Desk Open |
7:00 AM | 8:00 AM | Breakfast (Vendor Booths Open) |
8:00 AM | 10:00 AM | General Session |
10:00 AM | 10:30 AM | AM Break (Vendor Booths Open) |
10:30 AM | 12:00 PM | General Session |
12:00 PM | 1:00 PM | Lunch (Vendor Booths Open) |
1:00 PM | 3:00 PM | General Session |
3:00 PM | 3:30 PM | PM Break (Vendor Booths Open) |
3:30 PM | 5:00 PM | General Session |
5:00 PM | 7:00 PM | Reception (sponsored by EPRI) |
THURSDAY, JULY 24, 2025 | ||
---|---|---|
EPRI HRSG Technology Transfer Session Presenters: EPRI |
||
START | END | DESCRIPTION |
7:00 AM | 7:00 PM | Registration / Hospitality Desk Open |
7:00 AM | 8:00 AM | Breakfast |
8:00 AM | 10:00 AM | EPRI Presentations |
10:00 AM | 10:30 AM | AM Break |
10:30 AM | 12:00 PM | EPRI Presentations |
12:00 PM | 1:00 PM | Lunch |
1:00 PM | 3:15 PM | EPRI Presentations |
3:15 PM | 4:00 PM | Questions / Adjourn |
FRIDAY, JULY 25, 2025 | ||
---|---|---|
START | END | DESCRIPTION |
7:15 AM | Buses load for ValvTechnologies Facility Tour (RSVP required; Non-Users must be approved by ValvTechnologies) | |
7:30 AM | Buses depart hotel | |
8:30 AM | 11:00 AM | Tour |
11:00 AM | Buses depart ValvTechnologies | |
12:00 PM | Buses arrive at hotel |
Details coming soon…
CONFERENCE HOTEL
THE WOODLANDS WATERWAY MARRIOTT HOTEL & CONVENTION CENTER
The Woodlands Waterway Marriott Hotel & Convention Center
1601 Lake Robbins Drive
The Woodlands, TX 77380
Hotel Phone: +1 (281) 367-9797
Group Rate: $209.00 + tax (single/double occupancy)
- Reservations can only made by using the special group link located in your confirmation email once you register for the conference.
- The last day to reserve rooms at group rate: 5:00 PM hotel local time, Monday, June 30, 2024 or when group block is filled.
- Hotel will honor group rate 3 days prior and 3 days following the conference dates, based on hotel availability.
See standard hotel and room amenities by visiting https://www.marriott.com/en-us/hotels/houmw-the-woodlands-waterway-marriott-hotel-and-convention-center/overview/
Check-In: 4:00 PM
Check-Out: 11:00 AM
Internet:
- Guest rooms: Standard Wi-Fi – complimentary for everyone in group block
- Public areas: Complimentary Wi-Fi in public areas
- Meeting Space: Complimentary Wi-Fi in meeting space (with normal email usage)
Parking:
Parking rates for the garage located at the entrance of the Hotel on Lake Robbins Drive are as follows:
Self Parking
-
- Overnight Guest: $25.00
- Hourly Self Parking:
- 0-1 hour: $6.00
- 1-2 hours: $10.00
- 2-3 hours: $12.00
- 3-4 hours: $15.00
- 4+ hours: $25.00
Valet Parking
-
- Overnight Guest: $32.00
- Daily: $25.00
Please note:
- Parking rates include sales tax. These rates are subject to change without notice and on a first come/first service basis.
- Rates include in/out privileges.
- Self parking in Town Center Garage on Six Pines Drive is complimentary.
The HRSG Forum Annual Conference has a discounted room rate negotiated directly with the hotel by SV Events. We do not use a rooms housing company, booking company, etc. Reservations can be made by using one of the methods noted above.
TRAVEL
Airport Code: IAH – George Bush Intercontinental Airport
22 miles – approx. 25 minutes from hotel
Click here for link to directions through MapQuest
Airport/Hotel Transportation:
This hotel does not provide airport shuttle service.
Ride Share Services:
Ride share services are available 24 hours a day, seven days a week. Ride Apps serving IAH are:
- Alto
- Lyft
- RideTEGO
- Uber
- Wingz
Pick up – outside Baggage Claim/Arrivals Level, Terminals A and C. Pick-up area is designated by “Ride App” signs
- Terminal A: west side, Doors A-113 and A-114
- Terminal C: south side, Door C-105
- Terminal B, D, and E passengers using Ride App should board Skyway or Subway to Terminals A or C
Travel Tip: Customers should arrange their ride once they have all of their bags and are ready to exit the terminal.
Taxis:
Pick up – outside Baggage Claim/Arrivals Level, Terminals A, B, C and E
- Terminal A: south side, Door A-115
- Terminal B: south side, B-103
- Terminal C: south side, Door C-105
- Terminal E: south side, Door E-103 B
Follow signs to “Ground Transportation”
Exits are marked with “Taxis”
Taxi Assistance
- Airport personnel are present and on-duty at Terminal A, B, C, and E curbsides continually 24/7.Transportation Agents will match you with a cab and verify your destination address with the cab driver.
- If for any reason a Transportation Agent is not available, call 281-233-3169 or use the courtesy phone to dial 23-4198.
- All taxis picking up passengers from the Airport are fully licensed and drivers must complete a training course in safe driving, customer service and assisting passengers with disabilities.
- Senior citizens are eligible for a 10% discount.
- A surcharge of $2.75 applies for a departure fee, and an additional surcharge of $1.00 applies for late-night trips between 8:00 p.m. and 6:00 a.m.
SPONSORSHIP OPPORTUNITIES
Sponsorship Levels, Fees, and Benefits
INVOICE/RECEIPT:
- Your emailed confirmation has a button link to open your invoice/receipt.
TERMS AND CONDITIONS:
- Upload logos in JPG/PNG and EPS formats to the the form link in your sponsorship confirmation email by Friday, February 14, 2025.
- Sponsorship payments must be paid in full by Wednesday, March 19, 2025.
- Sponsors are required to purchase booths.
- Sponsorships do not include booth fees or conference attendance.
- Sponsors will have booth registration priority. See “Vendor Fair” tab on the Annual Conference page of the website for booth registration schedule.
CANCELLATION POLICY:
- Sponsorship fees are non-refundable
VENDOR FAIR DATES:
- Monday, July 21, 5:00 PM – 7:00 PM
Exhibitors have access to set-up their booths 1:30 PM – 4:30 PM - Tuesday, July 22 (all times noted below)
7:00 AM – 8:00 AM (Breakfast)
10:00 AM – 10:30 AM (AM Break)
12:00 PM – 1:00 PM (Lunch)
3:00 PM – 3:30 PM (PM Break)
5:00 PM – 7:00 PM - Wednesday, July 23 (all times noted below)
7:00 AM – 8:00 AM (Breakfast)
10:00 AM – 10:30 AM (AM Break)
12:00 PM – 1:00 PM (Lunch)
3:00 PM – 3:30 PM (PM Break)
Important Note: All exhibitors have access to all workshops, sessions, meals, and vendor fair.
VENDOR FAIR FLOOR PLAN:
Below is an interactive floor plan. Once registration opens, you can click on the booths to see who is registered in each booth. You cannot register for a booth from this button link. Please go further down this page for the booth registration schedule and link to purchase.
Interactive floor plan will be available once floor plan is approved.
BOOTH SIZES AND FEES:
20′ x 8′ = $9,800.00
(Included for Diamond Sponsor; Included for Platinum and Gold Sponsors who elect to purchase a double booth)
- Includes two company representatives/conference attendees
- Additional company representatives allowed at $950.00 each
10′ x 8′ = $4,900.00
- Booth fee includes one company representative/vendor conference attendee
- Additional booth representatives/vendor conference attendees allowed @ $950.00 each
ALL BOOTH SPACES WILL INCLUDE:
- Carpeted booth space *
- Pipe and drape booth space – black drape, 8′ high in back and 3′ high on sides
- One 6′ x 30″ table **, white drape and black skirt
- Two chairs
- One waste basket
- One sign
* The Ballroom is carpeted. If you want additional carpet, you can order through the exhibitor kit.
** If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.
VENDOR / BOOTH REGISTRATION:
- Early Registration Dates (Sponsors and Approved Presenters only):
SV Events will email a link at 11:30 AM, Eastern each day as noted below. Registrations need to be completed by 5:30 PM, Eastern. If you do not register by that time, we will select a booth for you so we can get the registration site ready for the next level of early registrations.- Tuesday, 3/25/25 – Diamond sponsors
- Wednesday, 3/26/25 – Platinum Plus/Platinum sponsors
- Thursday, 3/27/25 – Gold sponsors
- Tuesday, 4/01/25 – Silver sponsors
- Wednesday, 4/02/25 – Bronze sponsors
- Open Booth Registration: Wednesday, 4/09/2025 – Button link below will open at 12:00 PM, Eastern
IMPORTANT: Cancellations for double booking booths will be charged a $75.00 administrative fee.
Important Notes/Helpful Hints for open registration on 4/09/25:
-
- There is no option to purchase more than one booth.
- If you hit the button at 11:59 AM, it will not go anywhere. It is set to open at 12:00 PM, Eastern.
- Review floor plan, pricing, inclusions, terms and conditions, etc. and get your questions answered and any approvals needed from your company prior to date the link opens. I would hate to see you miss the opportunity to secure a booth because you are waiting for answers and/or approvals.
- If the registration system does not accept your credit card, change the form of payment to “check” and finish your registration. You can call us later to change the form of payment and we can figure out why the credit card wasn’t accepted. Many times it is a case of an incorrect billing address or card number entered incorrectly.
- Please do not call or send an email on 4/09/25 and expect an immediate response. We receive lots of calls on booth registration day and all booths may be gone by the time we can get back to you. Reading all details on the “Vendor Fair” tab usually answers 95% of the questions we receive the day the link goes live.
INVOICE/RECEIPT:
- Your emailed confirmation has a button link to open and print your invoice/receipt.
MODIFY EXISTING VENDOR REGISTRATION / ADD BOOTH REPS:
- If you have confirmed a booth and need to make changes to your registration and/or add booth reps, use the link below.
- You will need the email address and reference number from your emailed booth confirmation.
- If it is not in your inbox, check your junk, spam or other folders. Those are usually the culprits.
EXHIBITOR ITINERARY
Important Notes:
- The itinerary below is only for the exhibitors to see set-up, tear-down, and when the booths should be staffed.
- Exhibitors have access to all parts of the conference. See the conference agenda tab for more details.
MONDAY, JULY 21, 2025 | ||
---|---|---|
START | END | DESCRIPTION |
8:00 AM | 1:30 PM | Show decorator moves freight into booths (doors will be locked at this time) |
1:30 PM | 4:30 PM | Exhibitors set-up booth displays |
5:00 PM | 7:00 PM | Vendor Fair / Networking Reception Hors d’oeuvres and open bar (Vendor Booths Open) |
TUESDAY, JULY 22, 2025 | ||
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START | END | DESCRIPTION |
7:00 AM | 8:00 AM | Breakfast (Vendor Booths Open) |
10:00 AM | 10:30 AM | AM Break (Vendor Booths Open) |
12:00 PM | 1:00 PM | Lunch(Vendor Booths Open) |
3:00 PM | 3:30 PM | PM Break (Vendor Booths Open) |
5:00 PM | 7:00 PM | Vendor Fair / Networking Reception Hors d’oeuvres and open bar (Vendor Booths Open) |
WEDNESDAY, JULY 23, 2025 | ||
---|---|---|
START | END | DESCRIPTION |
7:00 AM | 8:00 AM | Breakfast(Vendor Booths Open) |
10:00 AM | 10:30 AM | AM Break (Vendor Booths Open) |
12:00 PM | 1:00 PM | Lunch (Vendor Booths Open) |
3:00 PM | 3:30 PM | PM Break (Vendor Booths Open) |
3:30 PM | 7:00 PM | Exhibitors pack up booth displays and ship out |
Show Decorator:
James Malone, Owner
Malone Convention Decorating
Email: James.Malone@maloneconventiondecorating.com
Phone: 972-317-3835
Encore no longer uses forms. The button below will take you to the online order process.
Link coming soon…
Encore – Power and Audio Visual Orders
- Click on the button to the right to “Order Exhibit Equipment”
- Enter “HRSG Forum” in the search
- Click the appropriate “Shop for Event” button to order your power/av
All badges will have QR Codes. Download any QR code scanner app to your smart device. If you scan a User attendee’s badge at the vendor fair, you will receive their name, company, work phone number, and email address.
ATTENDEE LIST:
- Monday, July 14, 2025: One week prior to the conference – the user attendee list with contact information they are willing to share will be emailed to all confirmed exhibitors.
- Friday, August 1, 2025: One week after the conference, after reconciling attendees, no-shows, and cancellations – the final user attendee list with contact information they are willing to share will be emailed to all confirmed exhibitors.
Scam Alert: Please be aware that emails go out every year from unknown parties trying to sell the attendee lists to Vendors. Power Users does not sell the attendee list.
- Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
- Exhibiting Companies are owned by the same parent company, or
- One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
- Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
- If all booth space is sold out, you can register yourself for the waitlist. If we have any booth cancellations, companies on the waitlist will be offered booth space. Payment in full must be received within 2 business days of accepting the available booth.
- Each exhibiting representative is expected to wear his/her own badge.
- Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
- The HRSG Forum Steering Committee reserves the right to make changes to booth assignments when required in its best judgment.
- Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
- Payment for booth space must be received no later than 5:00pm Eastern on May 7, 2025.
- Booth spaces in which full payment has not been received by 5:00pm Eastern on May 7, 2025 will be cancelled and offered to the next company on the waitlist.
CANCELLATION/REFUND POLICY:
Booth Cancellations:
- Confirmation – May 07, 2025: Refundable with a $75.00 cancellation fee
- May 07, 2025 or later: Non-refundable
Vendors (non-exhibiting), Consultants, and Additional Exhibiting Company Representative Cancellations:
- Conference cancellations received by Friday, June 20, 2025 – Full conference fee refund
- Conference cancellations received Saturday, June 21, 2025 or later – No refund *
Please contact planning.team@sv-events.net with questions regarding the vendor fair.
ADVERTISING IN CONFERENCE PROGRAM
Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.
Ad Sizes | ||
---|---|---|
SIZE | PRICE | DESCRIPTION |
2-page spread | $2,000.00 | one 16.5″W x 10.5″H ad or two full page ads facing each other, no bleeds |
Full page | $1,000.00 | 8″W x 10.5″H |
1/2 page horizontal | $ 500.00 | 8″W x 5.125″H |
1/2 page vertical | $ 500.00 | 3.875″W x 10.5″H |
1/4 page | $ 250.00 | 3.875″W x 5.125″H |
Complimentary ads included in sponsorships:
- Diamond Sponsor – Back cover
- Platinum Sponsors – 2-page spread
- Gold Sponsors – full page
- Silver Plus and Silver Sponsors – half page
- Bronze Sponsors – quarter page
- All fonts must be embedded or converted to outlines.
- All layers must be flattened before submitting.
- Resolution must be 300 dpi or higher.
- Only the outside cover ad has the option of bleeds. Ads placed in the inside pages will not bleed.
- When using InDesign, export PDF at Press Quality…
- NO compression
- NO image downsampling
- NO color conversion
- Check the box “All spots to process” in the Ink Manager
- Color mode must be set as CMYK.
- When choosing colors, please consider the CMYK color mode. Certain colors are not reproducible using CMYK. If the color you’ve selected isnot, it is indicated by an exclamation in the Color Picker window. Clicking on hte exclamation point will automatically select the closest CMYK-friendly neighbor.
- For solid black areas use these values:
C: 60%, M: 40%, Y: 40%, K: 100%
Upload: Please use this SmartSheet Form button link to upload your ad for the conference program by Thursday, May 22, 2025.
- Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
- The Steering Committee reserves the right to refuse any ad they deem inappropriate.
- Ads due Thursday, May 22, 2025.
- Failure to submit ad(s) by the deadline could result in your ad not being included in the program. Refunds will not be issued.
CANCELLATION/REFUND POLICY:
- Confirmation – March 20, 2025: Refundable
- March 21, 2025 or later: Non-refundable
Please contact planning.team@sv-events.net with questions regarding conference program advertising.
Contact: SV Events
Email: Planning.Team@SV-Events.net
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