7F Users Group Annual Conference 2025

Definition of a User A person who is employed by a company that owns and/or operates combustion turbine generators. This person cannot, as part of their normal duties, provide services (parts, repairs, consulting) to any company other than the one he/she is employed.
Example of a User: A person who works in an office providing technical/operational oversight to the facilities his/her company owns and/or operates.
Example of a non-User: A person who works in an office providing technical/operational oversight to facilities that his/her company does not own and/or operate (the exception: if the person’s company has an operation/maintenance agreement in place with a company that owns a combustion turbine generator; then the person is considered a User as long as their department of employment is not involved with the sale of services to the company outside the agreement).

TERMS AND CONDITIONS:

• Attendee must fit the definition of a User.
• Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
• Registration to participate in the 7F Users Group 2025 Annual Conference constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org website forum post conference.

CANCELLATION/REFUND POLICY:

• Cancellations received by Friday, April 18, 2025 – Full conference fee refund
• Cancellations received Saturday, April 19, 2025 or later – No refund *

* We do allow name changes in lieu of cancellation. Attendee must be from the same company and no modifications to payments already received.

SUNDAY, MAY 18, 2025
START	END	DESCRIPTION
2:00 PM	5:00 PM	Registration / Hospitality Desk Open

MONDAY, MAY 19, 2025
START	END	DESCRIPTION
7:00 AM	7:00 PM	Registration / Hospitality Desk Open
7:00 AM	8:00 AM	Breakfast (Users and designated Gold Sponsors only)
8:00 AM	8:30 AM	General Session – Conference Welcome, Overview, and Drawings (Users only)
8:30 AM	8:45 AM	Transition
8:45 AM	9:30 AM	Vendor Solutions Presentations – Session #1 (Four simultaneous presentations)(Users and presenting companies only)
9:30 AM	9:45 AM	Transition
9:45 AM	10:30 AM	Vendor Solutions Presentations – Session #2 (Four simultaneous presentations)(Users and presenting companies only)
10:30 AM	10:45 AM	AM Break / Transition
10:45 AM	11:30 AM	Vendor Solutions Presentations – Session #3 (Four simultaneous presentations)(Users and presenting companies only)
11:30 AM	1:00 PM	Lunch (Users and designated Platinum Sponsors only)
1:00 PM	2:30 PM	General Session (Users only)
2:30 PM	2:45 PM	PM Break
2:45 PM	4:00 PM	General Session (Users only)
4:00 PM	7:00 PM	Vendor Fair (Users and Monday exhibitors only)
7:05 PM		Vendor Fair Prize Drawings: Prize will be shown on power point slide during general session (Must be present to win)

TUESDAY, MAY 20, 2025
START	END	DESCRIPTION
7:00 AM	7:00 PM	Registration / Hospitality Desk Open
7:00 AM	8:00 AM	Breakfast (Users and designated Gold Sponsors only)
8:00 AM	8:30 AM	General Session – Conference Welcome, Overview, and Drawings (Users only)
8:30 AM	8:45 AM	Transition
8:45 AM	9:30 AM	Vendor Solutions Presentations – Session #1 (Four simultaneous presentations)(Users and presenting companies only)
9:30 AM	9:45 AM	Transition
9:45 AM	10:30 AM	Vendor Solutions Presentations – Session #2 (Four simultaneous presentations)(Users and presenting companies only)
10:30 AM	10:45 AM	AM Break / Transition
10:45 AM	11:30 AM	Vendor Solutions Presentations – Session #3 (Four simultaneous presentations)(Users and presenting companies only)
11:30 AM	1:00 PM	Lunch (Users and designated Platinum Sponsors only)
1:00 PM	2:30 PM	General Session (Users only)
2:30 PM	2:45 PM	PM Break
2:45 PM	4:00 PM	General Session (Users only)
4:00 PM	7:00 PM	Vendor Fair (Users and Tuesday exhibitors only)
7:05 PM		Vendor Fair Prize Drawings: Prize will be shown on power point slide during general session (Must be present to win)

WEDNESDAY, MAY 21, 2025
START	END	DESCRIPTION
7:00 AM	4:00 PM	Registration / Hospitality Desk Open
7:00 AM	8:00 AM	Breakfast (Users only)
8:00 AM	8:40 AM	General Session – Opening Remarks and Drawings (Users only)
8:40 AM	10:00 AM	General Session(Users only)
10:00 AM	10:15 AM	AM Break
10:15 AM	12:00 PM	General Session (Users only)
12:00 PM	1:00 PM	Lunch (Users only)
1:00 PM	3:00 PM	General Session (Users only)
3:00 PM	3:15 PM	PM Break
3:15 PM	4:00 PM	General Session (Users only)
4:00 PM		Evening on own
5:00 PM		Optional evening events hosted by Platinum Sponsors (RSVP within User registration)

THURSDAY, MAY 22, 2025 (GE Vernova Day)
START	END	DESCRIPTION
7:00 AM	5:00 PM	Registration / Hospitality Desk Open
7:00 AM	8:00 AM	Breakfast (Users and GE Vernova only)
8:00 AM	8:10 AM	General Session – Opening Remarks and Drawings (Users only)
8:10 AM	9:30 AM	GE Vernova Session (Users and GE Vernova only)
9:30 AM	9:45 AM	AM Break
9:45 AM	10:45 AM	GE Vernova Session (Users and GE Vernova only)
10:45 AM	11:00 AM	Transition to breakout session #1
11:00 AM	12:00 PM	GE Vernova Breakouts – Session #1 (Users and GE Vernova only)
12:00 PM	1:00 PM	Lunch (Users and GE Vernova only)
1:00 PM	2:00 PM	GE Vernova Breakouts – Session #2 (Users and GE Vernova only)
2:00 PM	2:15 PM	Transition to breakout session #3
2:15 PM	3:15 PM	GE Vernova Breakouts – Session #3 (Users and GE Vernova only)
3:15 PM	3:30 PM	Transition to breakout session #4
3:30 PM	4:30 PM	GE Vernova Breakouts – Session #4 (Users and GE Vernova only)
4:30 PM	4:45 PM	Transition back to general session room
4:45 PM	5:00 PM	Q&A / Feedback / Reminder Survey(QR) (Users and GE Vernova only)
5:00 PM	5:30 PM	User Feedback (Users only – GE Vernova not in room)
6:00 PM	9:00 PM	GE Vernova Social Event @ TBD (Badges required) (Users, spouses w/rsvp, and GE Vernova)

FRIDAY, MAY 23, 2025
START	END	DESCRIPTION
7:00 AM	12:00 PM	Registration / Hospitality Desk Open
7:30 AM	8:30 AM	Breakfast (Users only)
8:30 AM	9:30 AM	General Session (Users only)
9:30 AM	9:45 AM	Break
9:45 AM	10:45 AM	General Session (Users only)
10:45 AM	11:00 AM	Break
11:00 AM	12:00 PM	General Session (Users only)
12:05 PM		Grand Prize Drawings: Prizes will be shown on power point slide during general session (Must be present to win)

VENDOR SOLUTIONS BREAKOUT SCHEDULE:

Monday, May 19, 2025
8:45 AM – 11:30 AM = Vendor Solutions Breakouts (total of 12 vendor presentations)

•   8:45 AM –   9:30 AM    (4) 45-minute Vendor Solutions Presentations (simultaneous)
•   9:30 AM –   9:45 AM    Break / Transition
•   9:45 AM – 10:30 AM    (4) 45-minute Vendor Solutions Presentations (simultaneous)
• 10:30 AM – 10:45 AM    Break / Transition
• 10:45 AM – 11:30 AM    (4) 45-minute Vendor Solutions Presentations (simultaneous)

Tuesday, May 20, 2025
8:45 AM – 11:30 AM = Vendor Solutions Breakouts (total of 12 vendor presentations)

•   8:45 AM –   9:30 AM    (4) 45-minute Vendor Solutions Presentations (simultaneous)
•   9:30 AM –   9:45 AM    Break / Transition
•   9:45 AM – 10:30 AM    (4) 45-minute Vendor Solutions Presentations (simultaneous)
• 10:30 AM – 10:45 AM    Break / Transition
• 10:45 AM – 11:30 AM    (4) 45-minute Vendor Solutions Presentations (simultaneous)

VENDOR PRESENTATION FEES:

• 45-Minute Vendor Solution Breakout: $515.00

Provided in each breakout room:

• LCD projector package
• Laptop will be provided by 7F Users Group – The final SC-approved presentations will loaded on the laptops prior to the conference.
• One 6′ X 30′ table at the head of the room for materials
• Podium
• Wireless lavaliere microphone for presenter
• Catchbox microphone for Q&A

TERMS AND CONDITIONS:

1. Presentations must be technical in nature – addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development…that’s for the vendor fair if you choose.
3. Abstracts will only be accepted through the designated online registration link. The 7F Steering Committee reserves the right to approve or deny any abstract.
4. Multiple abstracts may be submitted. Please focus on quality vs. quantity. Submitting multiple abstracts does not guarantee your company will be chosen to present.
5. Presentation topics may not be changed once chosen by the 7F Steering Committee. If a topic change is absolutely necessary, the 7F Steering Committee reserves the right to cancel your topic and fill the space with another Vendor’s topic. Cancellation policy will apply.
6. The 7F Steering Committee will assign presentation dates, times, and meeting rooms.
7. While the 7F Steering Committee has created an agenda to give the Presenters the undivided attention of the Users, we cannot control or guarantee attendance at your presentation. Presentation fees will not be refunded based on lack of attendance. Presentations are limited to 45 minutes, including Q&A.
8. The $515.00 presentation fee is separate from the exhibit booth fee and charged upon confirmation as an “Approved Presenter”.
9. The 7F Steering Committee reserves the right to cancel the presentation space for vendors whose presentation fees are not paid in full by Wednesday, January 15, 2025.
10. All Presenters must be registered and paid exhibitors at the 7F Annual Conference vendor fair on Monday, May 19, 2025 or Tuesday, May 20, 2025.
11. Presenters who are not sponsors will have booth registration priority after sponsor booth registration and prior to open booth registration for all vendors. See “Vendor Fair ” tab on the Annual Conference page of the 7F Users Group website for booth registration schedule.
12. All chosen presenters will be sent a SmartSheet Form link to upload the final presentations for committee review. Presentations are due no later than Friday, April 18, 2025. Please indicate if this document may be added to the 7F Users Group website, accessible to Users logged in on the User Forum. If presenter needs to submit a modified version for the website, the second file name should include the word “website” to avoid confusion.
13. Only employees of the presenting company will be allowed to attend the presentation unless authorization is expressed to the 7F Steering Committee.

CANCELLATION POLICY:

• Confirmation – Wednesday, January 15, 2025: $465.00 refundable with a $50.00 cancellation fee
• Thursday, January 16, 2025 or later: Non-refundable

BOOTH SIZES AND FEES:

20’W x 8’D = Included in Platinum Double and Gold Double Booth Sponsorships

• Includes a maximum of ten representatives allowed in booth
• Same booth reps both days

10’W x 8’D = Included in Platinum Single and Gold Single Booth Sponsorships

• Includes a maximum of six representatives allowed in booth
• Same booth reps both days

10′W x 8D′ = $1,650.00

• Booth fee includes two booth representatives
• Additional booth representatives @ $250.00 each
• Maximum of six representatives allowed in booth
• Exhibit in one booth on Monday or Tuesday only

ALL BOOTH SPACES WILL INCLUDE:

• Carpeted booth space *
• Pipe and drape booth space – black drape, 8′ high in back and 3′ high on sides
• One 6′ x 30″ table **, white drape and black skirt
• Two chairs
• One waste basket
• One sign

* The Grand Ballroom is carpeted. If you want additional carpet, you can order through the exhibitor kit.
** If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.

VENDOR / BOOTH REGISTRATION:

• Early Registration Dates (Sponsors and Approved Presenters only):
  SV Events will email a link at 11:30 AM, Eastern each day as noted below. Registrations need to be completed by 5:30 PM, Eastern. If you do not register by that time, we will select a booth for you so we can get the registration site ready for the next level of early registrations.

• Tuesday, 1/21/2025 – Platinum Plus / Platinum sponsors
• Wednesday, 1/22/2025 – Gold sponsors
• Thursday, 1/23/2025 – Silver Plus / Silver sponsors
• Tuesday, 1/28/2025 – Bronze sponsors
• Wednesday, 1/29/2025 – Approved Presenters

• Open Booth Registration: Wednesday, 2/5/2025 – Button link below will open at 12:00 PM, Eastern

Purchase a Booth

IMPORTANT: Cancellations for double booking booths will be charged a $75.00 administrative fee.

Important Notes/Helpful Hints for open registration on 2/05/25:

• 1. There is no option to purchase more than one booth.
  2. If you hit the button at 11:59 AM, it will not go anywhere. It is set to open at 12:00 PM, Eastern.
  3. Review floor plan, pricing, inclusions, terms and conditions, etc. and get your questions answered and any approvals needed from your company prior to date the link opens. I would hate to see you miss the opportunity to secure a booth because you are waiting for answers and/or approvals.
  4. If the registration system does not accept your credit card, change the form of payment to “check” and finish your registration. You can call us later to change the form of payment and we can figure out why the credit card wasn’t accepted. Many times it is a case of an incorrect billing address or card number entered incorrectly.
  5. Please do not call or send an email on 2/05/25 and expect an immediate response. We receive lots of calls on booth registration day and all booths may be gone by the time we can get back to you. Reading all details on the “Vendor Fair” tab usually answers 95% of the questions we receive the day the link goes live.

INVOICE/RECEIPT:

• Your emailed confirmation has a button link to open and print your invoice/receipt.

MODIFY EXISTING VENDOR REGISTRATION / ADD BOOTH REPS:

• If you have confirmed a booth and need to make changes to your registration and/or add booth reps, use the link below.
• You will need the email address and reference number from your emailed booth confirmation.
• If it is not in your inbox, check your junk, spam or other folders. Those are usually the culprits.

Modify Vendor Registration / Add Booth Reps

Monday, May 19, 2025
8:00 AM – 1:00 PM     Show decorator moves freight into booths
1:00 PM – 3:30 PM     Monday exhibitors set-up booth displays
4:00 PM – 7:00 PM     Vendor Fair
7:00 PM – 9:00 PM     Monday exhibitors pack up and ship out

Tuesday, May 20, 2025
8:00 AM – 1:00 PM     Show decorator moves freight into booths
1:00 PM – 3:30 PM     Tuesday exhibitors set-up booth displays
4:00 PM – 7:00 PM     Vendor Fair
7:00 PM – 9:00 PM     All exhibitors pack up and ship out

Exhibitor kit links coming soon…

Sponsors exhibiting both days need to use the Monday Exhibitor Kit.

Exhibitor Kit – Monday

Exhibitor Kit – Tuesday

Show Decorator:
James Malone, Owner
Malone Convention Decorating
Email: James.Malone@maloneconventiondecorating.com
Phone: 972-317-3835

Encore no longer uses forms. The button below will take you to the online order process.

Link coming soon…

Encore – Power and Audio Visual Orders

• Click on the button to the right to “Order Exhibit Equipment”
• Enter “7F Users” in the search
• You should see the options for (Day 1) and (Day 2). Click the appropriate “Shop for Event” button to order your power/av.
  • Platinum and Gold sponsors will need to order items separately for each day.

LEAD RETRIEVAL:

All badges will have QR Codes. Download any QR code scanner app to your smart device. If you scan a User attendee’s badge at the vendor fair, you will receive their name, company, work phone number, and email address.

ATTENDEE LIST:

• Monday, May 12, 2025: One week prior to the conference – the user attendee list with contact information they are willing to share will be emailed to all confirmed exhibitors.
• Friday, May 30, 2025: One week after the conference, after reconciling attendees, no-shows, and cancellations – the final user attendee list with contact information they are willing to share will be emailed to all confirmed exhibitors.

Scam Alert: Please be aware that emails go out every year from unknown parties trying to sell the attendee lists to Vendors. Power Users does not sell the attendee list.

TERMS & CONDITIONS:

1. Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
   • Exhibiting Companies are owned by the same parent company, or
   • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
2. Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
3. If all booth space is sold out, you can register yourself for the waitlist. If we have any booth cancellations, companies on the waitlist will be offered booth space. Payment in full must be received within 2 business days of accepting the available booth.
4. Each 10’W x 8’D booth space is allowed a maximum of (6) six exhibiting company representatives.
5. Each 20’W x 8’D booth is allowed a maximum of (10) ten exhibiting company representatives.
6. Breakout session presenter(s) from an exhibiting company must be registered as an additional booth rep. if planning to attend the vendor fair.
7. Each exhibiting representative is expected to wear his/her own badge.
8. Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
9. The 7F Steering Committee reserves the right to make changes to booth assignments when required in its best judgment.
10. Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
11. Payment for booth space must be received no later than 5:00pm Eastern on March 05, 2025.
12. Booth spaces in which full payment has not been received by 5:00pm Eastern on March 05, 2025 will be cancelled and offered to the next company on the waitlist.

CANCELLATION/REFUND POLICY:
Booth Cancellations:

• Confirmation – March 05, 2025: Refundable with a $75.00 cancellation fee
• March 06, 2025 or later: Non-refundable

Additional Booth Representative Cancellations:

• Confirmation – May 09, 2025: Refundable
• May 10, 2025 or later: Non-refundable (Name changes are allowed if the attendee is from the same company and the initial payment is not modified.)

Mechanical Specifications:

1. All fonts must be embedded or converted to outlines.
2. All layers must be flattened before submitting.
3. Resolution must be 300 dpi or higher.
4. Only the outside cover ad has the option of bleeds. Ads placed in the inside pages will not bleed.
5. When using InDesign, export PDF at Press Quality…
   • NO compression
   • NO image downsampling
   • NO color conversion
   • Check the box “All spots to process” in the Ink Manager
6. Color mode must be set as CMYK.
7. When choosing colors, please consider the CMYK color mode. Certain colors are not reproducible using CMYK. If the color you’ve selected isnot, it is indicated by an exclamation in the Color Picker window. Clicking on hte exclamation point will automatically select the closest CMYK-friendly neighbor.
8. For solid black areas use these values:
   C: 60%, M: 40%, Y: 40%, K: 100%

Upload: Please use this SmartSheet Form button link to upload your ad for the conference program by Thursday, March 20, 2025.

Upload your Ad

TERMS AND CONDITIONS:

1. Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
2. The Steering Committee reserves the right to refuse any ad they deem inappropriate.
3. Ads due Thursday, March 20, 2025.
4. Failure to submit ad(s) by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

• Confirmation – March 20, 2025: Refundable
• March 21, 2025 or later: Non-refundable