HRSG Forum Annual Conference 2024

A SPECIAL THANKS TO OUR 2024 CONFERENCE SPONSORS

Diamond

Platinum Plus

Platinum

Gold

Silver

Bronze

IMPORTANT DATES

Updated 11/07/23

CONFERENCE REGISTRATION

Fees below include access to all conference sessions, meals, vendor fair… everything in the agenda.

Register Now

• User Conference Fee: $475.00
• User Conference Fee (EPRI Member): Complimentary (will be paid by EPRI; must get registration link from EPRI invite)
• Consultant Conference Fee (non-exhibitor): $950.00
• Vendor Conference Fee (non-exhibitor): $950.00
• Vendor Conference Fee (additional company reps – exhibitor): $950.00

Booth registration:
If your company plans to exhibit, please see the “Vendor Exhibitor Registration” tab.

REGISTRATION MODIFICATIONS: If you need to process a name change or modify the RSVP’s within your registration, please use the link below. You will need the email address in your registration and your confirmation/reference number to access.

Modify Existing Registration

TERMS AND CONDITIONS:

• Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
• Users – Registration to participate in the HRSG Forum Annual Conference constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org website forum post conference.

CANCELLATION/REFUND POLICY:

• Cancellations received by Friday, May 10, 2024 – Full conference fee refund
• Cancellations received Saturday, May 11, 2024 or later – No refund

If you need any assistance regarding the online registration process or cancellation of your conference registration, please contact sheila.vashi@sv-events.net.

PROFESSIONAL DEVELOPMENT HOURS

HRSG Forum will continue to offer Professional Development Hours certificates.

A maximum of 28 credit hours of professional development hours (PDHs) are available to be secured at the conference, based on your attendance of the conference presentations and discussion sessions, and training workshops.

Once your attendance hours are tallied via our online QR-code-enabled system, a certificate will be emailed to you. These certificates are widely accepted to fulfill your professional requirements for training and licenses.

CONFERENCE AGENDA

All conference sessions, workshops, meals and vendor fair are open to all conference registrants…User Attendees, Consultants, Exhibiting and Non-Exhibiting Vendor Attendees.

Last Update: 11/13/23

General topics covered during the general sessions:

• HRSG tube failures (HTF) (FAC, thermal fatigue, creep-fatigue, under-deposit corrosion)
• Pressure part failure mechanisms related to condensate, drains, and attemperator systems
• Identifying and avoiding damaging thermal transients in pressure parts
• Water treatment and cycle chemistry for HRSGs including Film Forming Substances (FFS)
• HRSG preservation for different operational modes
• Behavior and measurement of total iron for operation and daily start/stop
• Material selection and new material applications
• Optimization of plant controls
• Environmental aspects
• Fast Start HRSGs
• Troubleshooting and maintenance of large valves
• Improved reliability of steam turbine bypass systems
• Balance of plant including the steam turbine, condenser, and air-cooled condenser

Training workshops planned:

• CO and SCR Catalyst Maintenance
• Pump Operation and Maintenance
• EPRI HRSG and High-Energy Piping Technology Transfer Day

Below is the agenda format/summary. A more detailed agenda will be provided at a later date.

CALL FOR PRESENTATIONS

The HRSG Forum steering committee and moderators, Bob Anderson and Barry Dooley, are beginning the search for user and vendor presentations for the 2024 conference as the opening of registration draws closer.

This is an invitation for plant owner/operators and suppliers to submit an offer to make a presentation at the HRSG Forum June 10 – 13, 2024 in St. Louis, MO. Presentations should provide practical information of interest and usefulness to others. Examples might include, but are not limited to, beneficial modifications to problems with plant systems/equipment, maintenance practices, operating procedures, cycle chemistry, and reports on tube or piping failures.

The presentation format is a one-hour block consisting of 30 minutes of presenting and an additional 30 minutes of Q&A/discussion.

Submittals should include the title, a brief abstract of the information to be presented, the presenter’s name, and contact information.

Please send your presentation offer to Anderson@HRSGForum.com. Feel free to contact Bob with any questions regarding making a submission or presentation.

CONFERENCE HOTEL

Marriott St. Louis Grand Hotel

800 Washington Ave
St. Louis, MO 63101
Hotel Phone: +1 (314) 621-9600

Check-In: 4:00 PM
Check-Out: 11:00 AM

Group rate: $199.00/nt. USD + tax

Last day to reserve accommodations at the group rate: Friday, May 17, 2024 or when the group block is full.

Reserve you room accommodations in group block: Link coming soon…

• This link will have the group rate pre-populated.
• If you have difficulty confirming your reservation through the link, please email sheila.vashi@sv-events.net. We may need to ask the hotel for additional rooms in the block for specific nights.
• If the block is full or the hotel is sold out, we will post a note on this page letting everyone know.

Special negotiated concessions for rooms confirmed in the HRSG group block:

• Complimentary basic guestroom internet
• Group rate honored 3 days pre/post conference dates, based on availability
• 15% discount on 2024 published self-parking garage rates for overnight attendees.

See standard hotel and room amenities by visiting https://www.marriott.com/hotels/travel/stlmg-marriott-st-louis-grand/

Parking Fees:

• On-site self parking: $35.00 USD daily (15% discount for attendees with reservations in group block)
• Valet parking: $53.00 USD daily
• Self or Valet does not accommodate oversized vehicles.

Please note: If you do not need a rental car during the conference, you may want to consider one of the alternate forms of transportation shown on the Directions/Travel tab.

TRAVEL

CLOSEST AIRPORT:

• St. Louis Lambert International Airport (STL) = 14 miles SE

TRANSPORTATION:
The Marriott St. Louis Grand does not offer complimentary shuttle service.

Other Transportation Options

• Rideshare: Lyft and Uber operate at St. Louis Lambert International Airport. Use app to confirm pick-up.

Pickup zones:
Terminal 1: Door 6 (Ticketing Level)
Terminal 2: Door 10

• Taxi:

Pickup zones:
Terminal 1: Door 6 (Ticketing Level)
Terminal 2: Door 10

DRIVING DIRECTIONS

• From St. Louis Lambert International Airport (STL)
  https://www.mapquest.com/directions/from/us/missouri/st-louis-lambert-intl-airport-436991936/to/us/missouri/marriott-st-louis-grand-459662529

SPONSORSHIP OPPORTUNITIES

Last update: 11/29/23

Sponsorship Levels, Benefits, Fees

Purchase Sponsorship

INVOICE/RECEIPT:

• Your emailed confirmation has a button link to open your invoice/receipt.

TERMS AND CONDITIONS:

• Upload logos in JPG/PNG and EPS formats to the One Drive file request link your sponsorship confirmation by Friday, December 1, 2023. Reference “2024 – Company name” in the subject line.
• Sponsorship payments must be paid in full by Friday, January 12, 2024.
• Sponsors are required to purchase booths.
• Sponsorships do not include booth fees or conference attendance.
• Sponsors will have booth registration priority. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the website for booth registration schedule.

CANCELLATION POLICY:

• Sponsorship fees are non-refundable

VENDOR FAIR

VENDOR FAIR DATES:

• Monday, June 10, 5:00 PM – 7:00 PM
  Exhibitors have access to set-up their booths 1:30 PM – 4:30 PM
• Tuesday, June 11 (all times noted below)
  7:00 AM – 8:00 AM (Breakfast)
  10:00 AM – 10:30 AM (AM Break)
  12:00 PM – 1:00 PM (Lunch)
  3:00 PM – 3:30 PM (PM Break)
  5:00 PM – 7:00 PM
• Wednesday, June 12 (all times noted below)
  7:00 AM – 8:00 AM (Breakfast)
  10:00 AM – 10:30 AM (AM Break)
  12:00 PM – 1:00 PM (Lunch)
  3:00 PM – 3:30 PM (PM Break)

VENDOR FAIR FLOOR PLAN:

Interactive floor plan shows vendors confirmed to booths. You cannot purchase a booth from this link. Button to purchase a booth is further down this page.

2024 Interactive Vendor Fair Floor Plan

LEAD RETRIEVAL:

All badges will have QR Codes. Download any QR code scanner app to your smart device. If you scan a User attendee’s badge at the vendor fair, you will receive their name, company, work phone number, and email address.

ATTENDEE LIST:

• Monday, June 3, 2024: One week prior tot he conference – the user attendee list with contact information they are willing to share will be emailed to all exhibitors that are paid in full.
• Friday, June 21, 2024: One week afte rht eh conference, after reconciling attendees, no-shows, and cancellations – the final user attendee list with contact information they are willing to share will be emailed to all confirmed exhibitors.

Scam Alert: Please be aware that emails go out every year from unknown parties trying to sell the attendee lists to Vendors. Power Users does not sell the attendee list.

VENDOR / BOOTH REGISTRATION:

• Early Registration Dates (Sponsors and Approved Presenters only):
  SV Events will email a link at 11:30 AM, Eastern each day as noted below. Registrations need to be completed by 5:30 PM, Eastern. If you do not register by that time, we will select a booth for you so we can get the site ready for the next level of early registrations.
  • 12/04/23 – Diamond sponsors
  • 12/05/23 – Platinum Plus/Platinum sponsors
  • 12/06/23 – Gold sponsors
  • 12/07/23 – Silver sponsors
  • 12/08/23 – Bronze sponsors

• Open Booth Registration:
  Link below will open at 12:00 PM, Eastern on Wednesday, 12/13/23.
  Exhibitor Booth Purchase/Registration

IMPORTANT: Cancellations for double booking booths will be charged a $75.00 administrative fee.

Important Notes/Helpful Hints:

• • There is no option to purchase more than one booth.
  • If you hit the button at 11:59 AM, it will not go anywhere. It is set to open at 12:00 PM, Eastern.
  • Review floor plan, pricing, inclusions, terms and conditions, etc. and get your questions answered and any approvals needed from your company prior to date the link opens. I would hate to see you miss the opportunity to secure a booth because you are waiting for answers and/or approvals.
  • If the registration system does not accept your credit card, change the form of payment to “check” and finish your registration. You can call us later to change the form of payment and we can figure out why the credit card wasn’t accepted. Many times it is a case of an incorrect billing address or card number entered incorrectly.
  • Please do not call or send an email on 12/13/23 and expect an immediate response. We receive lots of calls on booth registration day and all booths may be gone by the time we can get back to you. Reading all details on the Vendor Fair Exhibitors tab usually answers 95% of the questions we receive the day the link goes live.

INVOICE/RECEIPT:

• Your emailed confirmation has a button link to open and print your invoice/receipt.

MODIFY EXISTING VENDOR REGISTRATION / ADD BOOTH REPS:

• If you have confirmed a booth and need to make changes to your registration and/or add company representatives, use the link below.
• You will need the email address and reference number from your emailed booth confirmation.
• If it is not in your inbox, check your junk, spam or other folders. Those are usually the culprits.

Modify Booth Registration / Add Company Representatives

BOOTH PRICES:

20′ x 8′ = $9,800.00
(Included for Diamond Sponsor; Included for Platinum and Gold Sponsors who elect to purchase a double booth)

• Includes two company representatives/conference attendees
• Additional company representatives allowed at $950.00 each

10′ x 8′ = $4,900.00

• Booth fee includes one company representative/vendor conference attendee
• Additional booth representatives/vendor conference attendees allowed @ $950.00 each

ALL BOOTH SPACES WILL INCLUDE:

• Carpeted booth space *
• Pipe and drape booth space – black drape, 8′ high in back and 3′ high on sides
• One 6′ x 30″ table **, white drape and black skirt
• Two chairs
• One waste basket
• One sign

* The Majestic Ballroom is carpeted. If you want additional carpet, you can order through the exhibitor kit.
** If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.

Links below will be available in January 2024.

Exhibitor Kit

Power / AV order form

TERMS & CONDITIONS:

1. Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
   • Exhibiting Companies are owned by the same parent company, or
   • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
2. Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
3. If all booth space is sold out, you can register yourself for the waitlist. If we have any booth cancellations, companies on the waitlist will be offered booth space. Payment in full must be received within 2 business days of accepting the available booth.
4. Each exhibiting representative is expected to wear his/her own badge.
5. Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
6. The HRSG Forum Steering Committee reserves the right to make changes to booth assignments when required in its best judgment.
7. Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
8. Payment for booth space must be received no later than 5:00pm Eastern on April 11, 2024.
9. Booth spaces in which full payment has not been received by 5:00pm Eastern on April 11, 2024 will be cancelled and offered to the next company on the waitlist.

CANCELLATION/REFUND POLICY:
Booth Cancellations:

• Confirmation – April 11, 2024: Refundable with a $75.00 cancellation fee
• April 12, 2024 or later: Non-refundable

Vendors, Consultants, and Additional Exhibiting Company Representative Cancellations:

• Confirmation – May 10, 2024: Refundable
• May 11, 2024 or later: Non-refundable (Name changes are allowed if the attendee is from the same company and the initial payment is not modified.)

Please contact sheila.vashi@sv-events.net with questions regarding the vendor fair.

ADVERTISING IN USERS’ PRINTED CONFERENCE PROGRAM

Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.

Complimentary ads included in sponsorships:

• Diamond Sponsor – Back cover of conference program
• Platinum Plus / Platinum Sponsors – 2-page spread
• Gold Sponsors – full page ad
• Silver Sponsors – half page ad
• Bronze Sponsors – quarter page ad

2024 Ad Specifications

TERMS AND CONDITIONS:

• Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
• The HRSG Forum Steering Committee reserves the right to refuse any ad they deem inappropriate.
• Ads due April 11, 2024.
• A file request link through One Drive will be provided for ad upload to everyone who will have an ad in the conference program.
• Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

• Confirmation – April 11, 2024: Refundable
• April 12, 2024 or later: Non-refundable

Please contact sheila.vashi@sv-events.net with questions regarding conference program advertising.