LTUG 2024 – Legacy Turbine Users Conference

  • All User Groups will have their own agendas
  • All agendas will line up to have breaks and meals at the same time
  • All groups will share the vendor fair on Tuesday evening as well as a Wednesday evening off-site event.
  • Registration for one User Group Conference allows User access to participate in any User Group session throughout the conference.

A SPECIAL THANK YOU TO OUR 2024 CONFERENCE SPONSORS

Diamond

 

Platinum Plus

 

Platinum

Gold

Silver Plus

Silver

Bronze

IMPORTANT DATES

Updated: 2/13/24

IMPORTANT DATES FOR USERS
3/12/2024 User registration – Conference registration opens
6/14/2024 User registration – Last day for User conference fee @ $425.00; Cancellations by this date will receive a full refund
6/15/2024 User registration – User conference fee increases to $475.00; No refunds for cancellations on June 17 or later *
6/24/2024 5:00 PM Hotel local time – This is the last day to reserve hotel room at the group rate of $199/night at the The Woodlands Waterway Marriott Hotel & Convention Center
IMPORTANT DATES FOR VENDORS
1/29/2024
Presentation opportunities – Link opens to submit abstracts for consideration to present at the conference. Must submit through online site to be considered.
2/21/2024
Sponsorship opportunities – Link will open @ 12:00 PM, Eastern
2/28/2024
Sponsors – company logo in .jpg and .eps formats are due.
2/29/2024
Presentation opportunities – Last day to submit abstracts for consideration to present at the conference.
3/22/2024
Sponsors – Full payment for sponsorships are due.
3/26/2024
Early Booth Registration – Link will be emailed to Diamond Sponsors at 11:30 AM, Eastern
3/27/2024
Early Booth Registration – Link will be emailed to Platinum Sponsors at 11:30 AM, Eastern
3/28/2024
Early Booth Registration – Link will be emailed to Gold Sponsors at 11:30 AM, Eastern
3/29/2024
Presentation opportunities – All vendors who submitted abstracts through the link will be notified as to whether or not their abstracts were chosen.
4/02/2024
Early Booth Registration – Link will be emailed to Silver Plus and Silver Sponsors at 11:30 AM, Eastern
4/03/2024
Early Booth Registration – Link will be emailed to Bronze Sponsors at 11:30 AM, Eastern
4/04/2024
Early Booth Registration – Link will be emailed to approved Presenters at 11:30 AM, Eastern
4/10/2024
Vendor Booth Registration goes live at 12:00 PM, Eastern. The link will be on the Vendor Fair Exhibitors tab.
5/14/2024
Vendor booth must be paid in full; Last day to cancel a vendor booth with a $75.00 fee
5/16/2024
Vendor ads due for printed program; Last day to cancel ad space for full refund
6/14/2024
All vendor presentations should have been received for steering committee review. A Dropbox link will be sent to all presenters to upload presentations.

USER ATTENDEE CONFERENCE REGISTRATION

User Attendee Conference Fee
$425.00 USD (Registrations received by June 14, 2024)
$475.00 USD (Registrations received June 15, 2024 or later)

User Registration link below will open on Tuesday, March 12, 2024
Register Now

THIS REGISTRATION LINK IS FOR USERS ONLY. ANY REGISTRATIONS RECEIVED FROM NON-USERS WILL BE CANCELLED IMMEDIATELY AND ASSESSED A $25.00 ADMINISTRATIVE FEE.

Definition of a User
A person who is employed by a company that owns and/or operates combustion turbine generators. This person cannot, as part of their normal duties, provide services (parts, repairs, consulting) to any company other than the one he/she is employed.

  • Example of a User: A person who works in an office providing technical/operational oversight to the facilities his/her company owns and/or operates.
  • Example of a non-User: A person who works in an office providing technical/operational oversight to facilities that his/her company does not own and/or operate (the exception: if the person’s company has an operation/maintenance agreement in place with a company that owns a combustion turbine generator; then the person is considered a User as long as their department of employment is not involved with the sale of services to the company outside the agreement).

REGISTRATION MODIFICATIONS:

  • If you need to process a name change or modify the RSVP’s within your registration, please use link below.
  • You will need the email address and reference number from your confirmation email.
  • If the confirmation is not in your inbox, check your junk, spam or other folders. Those are usually the culprits.

MODIFY REGISTRATION

If you need any assistance regarding the online registration process or cancellation of your conference registration, please contact Sheila Vashi at 678-357-9423, ext. 101 or Sheila.Vashi@SV-Events.net.

TERMS AND CONDITIONS:

  • Attendee must fit the definition of a User.
  • Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
  • Registration to participate at any of the User Group conferences under the Power Users umbrella constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org forum website post conference.

CANCELLATION/REFUND POLICY:

  • Cancellations received by June 14, 2024 – Full conference fee refund
  • Cancellations received June 15, 2024 or later – No refund

CONFERENCE AGENDA

All sessions are “User Only” sessions unless noted otherwise on the agendas. Presenting vendors are allowed in the room when it is their time to present.

Last update: 1/26/24

AGENDA

Agenda summary coming soon…

 

 

Some of your top conference sponsors are planning to host events during times when there are no LTUG scheduled conference sessions/events. We are asking for RSVP’s to assist them in planning for food and beverage. Details will be added as we receive them.

Please note: You may also receive invitations out from other vendors while at the conference. You can return to your conference registration at any time to modify your rsvps.

__________

Sunday, July 14, 2024

 

__________

Monday, July 15, 2024

__________

 

 

Details coming soon…

 

 

CONFERENCE HOTEL – THE WOODLANDS WATERWAY MARRIOTT HOTEL & CONVENTION CENTER

THE WOODLANDS WATERWAY MARRIOTT HOTEL & CONVENTION CENTER

The Woodlands Waterway Marriott Hotel & Convention Center
1601 Lake Robbins Drive
The Woodlands, TX 77380
Hotel Phone: +1 (281) 367-9797

Group Rate: $199.00 + tax (single/double occupancy)

  • Reservations can only made by using the special group link located in your confirmation email once you register for the conference.
  • The last day to reserve rooms at group rate: 5:00 PM hotel local time, Monday, June 24, 2024 or when group block is filled.
  • Hotel will honor group rate 3 days prior and 3 days following the conference dates, based on hotel availability.

See standard hotel and room amenities by visiting https://www.marriott.com/en-us/hotels/houmw-the-woodlands-waterway-marriott-hotel-and-convention-center/overview/

Check-In: 4:00 PM
Check-Out: 11:00 AM

Internet:

  • Guest rooms: Standard Wi-Fi – complimentary for everyone in group block
  • Public areas: Complimentary Wi-Fi in public areas
  • Meeting Space: Complimentary Wi-Fi in meeting space (with normal email usage)

On-Site Parking:

  • Self Parking:
    • $6.00 hourly
    • $25.00 daily
    • $25.00 overnight
  • Valet Parking:
    • $34.00 overnight
    • $44.00 oversized vehicles overnight
ATTENTION – HOUSING ALERT SCAM
If you receive a call from anyone stating they are the booking company for the hotel rooms and offer you a discounted room rate, this is a SCAM! They are either asking for payment in full or the first night’s room deposit.
We have a discounted room rate negotiated directly with the hotel by SV Events. We do not use a rooms housing company, booking company, etc. Reservations can be made using the special group link located in your conference registration confirmation email. Please contact Sheila Vashi at 678-357-9423, ext 101 or Sheila.Vashi@SV-Events.net if you have any questions.

TRAVEL

Airport Code: IAH – George Bush Intercontinental Airport
22 miles – approx. 25 minutes from hotel

Click here for link to directions through MapQuest

Airport/Hotel Transportation:
This hotel does not provide airport shuttle service.

Ride Share Services:
Ride share services are available 24 hours a day, seven days a week. Ride Apps serving IAH are:

  • Alto
  • Lyft
  • RideTEGO
  • Uber
  • Wingz

Pick up – outside Baggage Claim/Arrivals Level, Terminals A and C. Pick-up area is designated by “Ride App” signs

  • Terminal A: west side, Doors A-113 and A-114
  • Terminal C: south side, Door C-105
  • Terminal B, D, and E passengers using Ride App should board Skyway or Subway to Terminals A or C

Travel Tip: Customers should arrange their ride once they have all of their bags and are ready to exit the terminal.

Taxis:
Pick up – outside Baggage Claim/Arrivals Level, Terminals A, B, C and E

  • Terminal A: south side, Door A-115
  • Terminal B: south side, B-103
  • Terminal C: south side, Door C-105
  • Terminal E: south side, Door E-103 B

Follow signs to “Ground Transportation”
Exits are marked with “Taxis”

Taxi Assistance

  • Airport personnel are present and on-duty at Terminal A, B, C, and E curbsides continually 24/7.Transportation Agents will match you with a cab and verify your destination address with the cab driver.
  • If for any reason a Transportation Agent is not available, call 281-233-3169 or use the courtesy phone to dial 23-4198.
  • All taxis picking up passengers from the Airport are fully licensed and drivers must complete a training course in safe driving, customer service and assisting passengers with disabilities.
  • Senior citizens are eligible for a 10% discount.
  • A surcharge of $2.75 applies for a departure fee, and an additional surcharge of $1.00 applies for late-night trips between 8:00 p.m. and 6:00 a.m.

VENDOR PRESENTATION OPPORTUNITIES

Submit Abstract

IMPORTANT DEADLINES:

  • 01/29/24: Link opens to submit an abstract
  • 02/29/24: 5:00PM, EST – Link to submit abstract closes
  • 03/29/24: 5:00 PM, EST – All Vendors who submit an abstract through the online link will be notified as to whether or not their abstracts were chosen.
  • 06/14/24: Final presentations are due for committee review. A MS Teams file upload link will be emailed to approved presenters to upload presentation.

TERMS AND CONDITIONS:

  1. Presentations must be technical in nature – addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
  2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development…that’s for the vendor fair if you choose.
  3. Multiple abstracts may be submitted. While this does not guarantee your company will be chosen to present, it can certainly increase your odds of submitting a hot topic of interest for the upcoming conference. All abstracts will be reviewed by all steering committees and could be chosen by any of them.
  4. Abstracts will only be accepted through the attached link on this page.
  5. The steering committees reserve the right to approve or deny any abstract submitted for the annual conferences.
  6. Presentation topics may not be changed once chosen by the steering committee. If a topic change is necessary, the steering committee reserves the right to cancel your topic and fill the space with another presentation.
  7. All presenting companies are required to be Vendor Fair exhibitors on Tuesday, July 16, 2024.
  8. Participating Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
  9. Presenters who are not sponsors will have booth registration priority after the sponsors’ early booth registration and prior to the opening of  booth registration for all vendors. See “Vendor Fair Exhibitors” tab for the booth registration schedule.

CANCELLATION POLICY:

  • If you are chosen to present and need to cancel, please contact Sheila Vashi at 678-357-9423, ext 101 or Sheila.Vashi@SV-Events.net.

VENDOR SPONSORSHIP OPPORTUNITIES

Sponsorship Levels, Fees, and Benefits

Please note: If you receive a “forbidden” message when trying to open the document, try using a different browser. It has been hit or miss with those using Chrome.

Purchase Sponsorship

TERMS AND CONDITIONS:

  • Sponsorship payments must be paid in full by Friday, March 22, 2024.
  • Sponsors must be exhibitors at the vendor fair on Tuesday, July 16, 2024.
  • Sponsors will have booth registration prioritySee “Vendor Fair Exhibitors” tab for booth registration schedule.

CANCELLATION POLICY:

  • Sponsorships are non-refundable.

VENDOR FAIR

Tuesday, July 16, 2023 (76 booths)
5:00 PM – 8:00 PM

Info coming soon…
EXHIBITOR ITINERARY

Please note: If you receive a “forbidden” message when trying to open the document, try using a different browser. It has been hit or miss with those using Chrome.

LEAD RETRIEVAL:

  • All badges will have QR Codes.
  • We do not have lead retrieval devices. You can download any QR code scanner app to your smart device.
  • When a badge is scanned, the following information will be obtained: name, company, work phone number, and email address.

ATTENDEE LIST:

  • The attendee list will be shared with all exhibiting companies one week prior to the conference (Monday, July 8, 2024).
  • An updated list will be shared with all exhibiting companies one week after the conference ends (Friday, July 22, 2024), after we have reconciled cancellations and no-shows.

Scam Alert: Please be aware that emails go out every year from unknown parties trying to sell the attendee lists to Vendors. Power Users does not sell the attendee list. The attendee list is shared with all exhibiting companies as noted above.

VENDOR FAIR FLOOR PLAN:

Interactive floor plan shows vendors confirmed to booths. You cannot purchase a booth from this link. Button to purchase a booth is further down this page.

Info coming soon…
2024 INTERACTIVE VENDOR FAIR FLOOR PLAN

VENDOR BOOTH REGISTRATION:

  • Early Registration Dates (Sponsors and Approved Presenters only):
    SV Events will email a link at 11:30 AM, Eastern each day as noted below. Registrations need to be completed by 5:30 PM, Eastern. If you do not register by that time, we will select a booth for you so we can get the site ready for the next level of early registrations.
    • Tuesday, March 26, 2024 – Diamond Sponsors
    • Wednesday, March 27, 2024 – Platinum Plus and Platinum Sponsors
    • Thursday, March 28, 2024 – Gold Sponsors
    • Tuesday, April 2, 2024 – Silver Plus and Silver Sponsors
    • Wednesday, April 3, 2024 – Bronze Sponsors
    • Thursday, April 4, 2024 – Presenters who are not sponsors
  • Open Booth Registration:

Booth registration link will open at 12:00 PM, Eastern, on Wednesday, April 10, 2024.
PURCHASE A BOOTH

INVOICE / RECEIPT:

  • Your emailed confirmation has a button link to open and print your invoice/receipt.

MODIFY EXISTING VENDOR REGISTRATION / ADD BOOTH REPS:

  • If you have confirmed a booth and need to make changes to your registration and/or add booth reps, use the link below.
  • You will need the email address and reference number from your emailed booth confirmation.
  • If it is not in your inbox, check your junk, spam or other folders. Those are usually the culprits.

MODIFY REGISTRATION/ADD BOOTH REPS

BOOTH PRICES

10′W x 8′D = $1,650.00
Booth fee includes two booth representatives; Additional booth representatives @ $211.00 each…maximum of six representatives allowed in booth.

ALL BOOTH SPACES WILL INCLUDE:

  • Pipe and drape booth space – black drape, 6′ high in back and 3′ high on sides
  • One 6′ x 30″ table, white drape and black skirt
  • Two chairs
  • One waste basket
  • One sign

Info coming soon…
Exhibitor Kit

Please note: If you receive a “forbidden” message when trying to open the document, try using a different browser. It has been hit or miss with those using Chrome.

Notes:

  • If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.
  • The ballroom is carpeted. You do not need to order carpet unless you want the additional carpet.
  • The booths do not include power. See Electrical/AV order form below.

POWER AND TECHNOLOGY:

Power is not included in the booth price. If you need power or any type of technology in your booth, please use the link below to order directly with on-site AV company.

Info coming soon…
Electrical/AV Order Form

Please note: If you receive a “forbidden” message when trying to open the document, try using a different browser. It has been hit or miss with those using Chrome.

EXHIBITOR SET-UP / TEAR-DOWN SCHEDULE:

Tuesday, July 16, 2024

  • 8:00am – 1:00pm     Malone Convention Decorating, LLC will move in – All materials with MCD labels that are paid for in full will be placed in applicable booths (no exhibitor access – doors will be locked)
  • 1:00pm – 4:45pm     Vendors set-up exhibit materials
  • 5:00pm – 8:00pm     Vendor fair – Akimel Ballroom
  • 8:00pm – 10:00pm   Vendor tear-down and ship out exhibit materials – (Exhibit materials must be cleared from the Ballroom by 10:00 PM.)

TERMS & CONDITIONS:

  1. Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
    • Exhibiting Companies are owned by the same parent company, or
    • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
  2. Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
  3. If all booth space is sold out, you can register yourself for the waitlist. If we have any booth cancellations, companies on the waitlist will be offered booth space. Payment in full must be received within 2 business days of accepting the available booth.
  4. Each 10’W x 8’D booth space is allowed a maximum of (6) six exhibiting company representatives.
  5. Each 20’W x 8’D booth is allowed a maximum of (10) ten exhibiting company representatives.
  6. Presenter(s) from an exhibiting company must be registered as an additional booth rep. if planning to attend the vendor fair.
  7. Each exhibiting representative is expected to wear his/her own badge.
  8. Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
  9. The Steering Committees reserve the right to make changes to booth assignments when required in its best judgment.
  10. Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
  11. Payment for booth space must be received no later than 5:00pm Eastern on May 14, 2024.
  12. Booth spaces in which full payment has not been received by 5:00pm Eastern on May 14, 2024 will be cancelled and offered to the next company on the waitlist.

CANCELLATION/REFUND POLICY:

Booth Cancellations:

  • Confirmation – May 14, 2024: Refundable with a $75.00 cancellation fee
  • May 15, 2024 or later: Non-refundable

Additional Booth Representative Cancellations:

  • Confirmation – July 7, 2023: Refundable
  • July 8, 2023 or later: Non-refundable (Name changes are allowed if the attendee is from the same company and the initial payment is not modified.)

ADVERTISING IN USERS’ PRINTED CONFERENCE PROGRAM

Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.

Complimentary ads included in sponsorships:

  • Diamond Sponsor – 2-page spread
  • Platinum Sponsors – 2-page spread
  • Gold Sponsors – full page
  • Silver Plus and Silver Sponsors – half page
  • Bronze Sponsors – quarter page

2024 Ad Specifications

Please note: If you receive a “forbidden” message when trying to open the document, try using a different browser. It has been hit or miss with those using Chrome.

TERMS AND CONDITIONS:

  • Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
  • The Steering Committees reserve the right to refuse any ad they deem inappropriate.
  • Ads due Thursday, May 16, 2024.
  • Please upload your ad to this MS Teams file upload link…
  • Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

  • Confirmation – May 16, 2024: Refundable
  • May 17, 2024 or later: Non-refundable

Please contact sheila.vashi@sv-events.net with questions regarding conference program advertising.

Back to Top