HA Users Group Annual Conference 2024

A SPECIAL THANK YOU TO OUR 2024 CONFERENCE SPONSORS

Diamond

 

Platinum

Gold

Silver Plus

Silver

Bronze

 

IMPORTANT DATES

Updated 3/14/24

IMPORTANT DATES FOR USERS
4/23/2024
User registration opens
7/12/2024 User registration – Last day to register for $400 fee
7/12/2024 User registration – Last day to cancel registration and receive a full refund
7/13/2024 User registration – Conference fee increases to $450
IMPORTANT DATES FOR VENDORS
2/28/2024
Presentation opportunities – Link opens to submit abstracts for consideration to present at the conference. Must submit through online site to be considered.
4/03/2024
Sponsorship opportunities – Link will open @ 12:00 PM, Eastern
4/12/2024
Sponsors – company logo in JPG/PNG and EPS formats are due. Use MS One Drive link provided in sponsorship confirmation email.
4/12/2024
Presentation opportunities – Last day to submit abstracts for consideration to present at the conference.
4/26/2024
Presentation opportunities – All vendors who submitted abstracts through the link will receive the list of accepted presentations by 5:30 PM, Eastern.
4/30/2024 Early Booth Registration – Link will be emailed to Platinum Sponsors at 11:30 AM, Eastern
5/01/2024 Early Booth Registration – Link will be emailed to Gold Sponsors at 11:30 AM, Eastern
5/02/2024 Early Booth Registration – Link will be emailed to Silver Plus / Silver Sponsors at 11:30 AM, Eastern
5/03/2024 Early Booth Registration – Link will be emailed to Bronze Sponsors at 11:30 AM, Eastern
5/06/2024 Early Booth Registration – Link will be emailed to approved Presenters at 11:30 AM, Eastern
5/08/2024 Vendor Booth Registration goes live at 12:00 PM, Eastern. The link will be on the Vendor Fair Exhibitors tab.
4/19/2024
Sponsors – Full payment for sponsorships are due.
6/11/2024
Vendor booth must be paid in full; Last day to cancel a vendor booth with a $50 fee
6/13/2024
Vendor ads due for printed program. A MS One Drive link will be sent to everyone who will have an ad in the conference program; Last day to cancel ad space for full refund
7/12/2024
All vendor presentations should have been received for steering committee review. A MS One Drive link will be sent to all presenters to upload presentations.

USER ATTENDEE CONFERENCE REGISTRATION

Definition of a User
A person who is employed by a company that owns and/or operates combustion turbine generators. This person cannot, as part of their normal duties, provide services (parts, repairs, consulting) to any company other than the one he/she is employed.

  • Example of a User: A person who works in an office providing technical/operational oversight to the facilities his/her company owns and/or operates.
  • Example of a non-User: A person who works in an office providing technical/operational oversight to facilities that his/her company does not own and/or operate (the exception: if the person’s company has an operation/maintenance agreement in place with a company that owns a combustion turbine generator; then the person is considered a User as long as their department of employment is not involved with the sale of services to the company outside the agreement).

User Attendee Conference Fee
$400.00 USD (Registrations received by Friday, July 12, 2024)
$450.00 USD (Registrations received Saturday, July 13, 2024 or later)

User conference registration link below will open on Tuesday, April 23, 2024.

Register Now

THIS REGISTRATION LINK IS FOR USERS ONLY. ANY REGISTRATIONS RECEIVED FROM NON-USERS WILL BE CANCELLED IMMEDIATELY AND ASSESSED A $25.00 ADMINISTRATIVE FEE.

REGISTRATION MODIFICATIONS:
If you need to process a name change or modify the RSVP’s within your registration, click the link below to log in to your registration.

Modify Existing Registration

You will be asked for the following information to log in:

  • Email address used to create the registration
  • Confirmation # / Registration ID # (located on your emailed confirmation)

TERMS AND CONDITIONS:

  • Attendee must fit the definition of a User
  • Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
  • Registration to participate at the 2024 HA Users Group Annual Conference constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org forum website post conference.

CANCELLATION/REFUND POLICY:

  • Cancellations received by Friday, July 12, 2024 – Full conference fee refund
  • Cancellations received Saturday, July 13, 2024 or later – No refund **

** We do allow name changes in lieu of cancellation. Attendee must be from the same company and no modifications to payments already received.

If you need any assistance regarding the online registration process or cancellation of your conference registration, please contact planning.team@sv-events.net.

PROFESSIONAL DEVELOPMENT HOURS

Starting in 2024, HA Users Group will be offering Professional Development Hours certificates.

  • Maximum number of credit hours of professional development hours (PDHs) available to be secured at the conference will be calculated once we have a final agenda.
  • Total number of hours earned will be based on your attendance of the conference presentations and discussion sessions.
  • Once your attendance hours are tallied via our online QR-code-enabled system, a certificate will be emailed to you.
  • These certificates are widely accepted to fulfill your professional requirements for training and licenses.

TERMS AND CONDITIONS:

  • QR code must be scanned during each session when provided on the screen to receive credit for that session.
  • PDHs will not be credited once session has ended, if QR code is not scanned, no exceptions.

 

CONFERENCE AGENDA

New in 2024: The HA Steering Committee has added a small vendor fair and vendor presentation opportunities.

Last Update: 2/24/24

Below is the agenda format/summary. A more detailed agenda will be provided at a later date.

MONDAY, AUGUST 12, 2024
START END DESCRIPTION
2:00 PM 4:00 PM Registration / Hospitality Desk Open
5:00 PM 7:00 PM Welcome Reception (Users and Platinum Sponsors only)

 

TUESDAY, AUGUST 13, 2024
START END DESCRIPTION
7:00 AM 7:30 PM Registration / Hospitality Desk Open
7:00 AM 8:00 AM Breakfast (Users and Gold Sponsors only)
8:00 AM 10:00 AM User and Approved Vendor Presentations
10:00 AM 10:15 AM AM Break
10:15 AM 12:00 PM User and Approved Vendor Presentations
12:00 PM 1:00 PM Lunch (Users and Platinum Sponsors only)
1:00 PM 2:45 PM User and Approved Vendor Presentations
2:45 PM 3:00 PM PM Break
3:00 PM 4:30 PM User and Approved Vendor Presentations
5:00 PM 8:00 PM Vendor Fair
Heavy hors d’oeuvres and open bar

 

WEDNESDAY, AUGUST 14, 2024
START END DESCRIPTION
7:00 AM 5:00 PM Registration / Hospitality Desk Open
7:00 AM 8:00 AM Breakfast (Users only)
8:00 AM 10:00 AM General Session (Users only)
10:00 AM 10:15 AM AM Break
10:15 AM 12:00 PM General Session (Users only)
12:00 PM 1:00 PM Lunch (Users only)
1:00 PM 3:00 PM General Session (Users only)
3:00 PM 3:15 PM PM Break
3:15 PM 5:00 PM General Session (Users only)
6:00 PM 9:00 PM Off-site event hosted by GE (Users and GE only)

 

THURSDAY, AUGUST 15, 2024
START END DESCRIPTION – GE DAY
7:00 AM 7:00 PM Registration / Hospitality Desk Open
7:00 AM 8:00 AM Breakfast (Users and GE only)
8:00 AM 10:00 AM GE Session (Users and GE only)
10:00 AM 10:30 AM AM Break
10:30 AM 12:00 PM GE Session (Users and GE only)
12:00 PM 1:00 PM Lunch (Users and GE only)
1:00 PM 3:00 PM GE Session (Users and GE only)
3:00 PM 3:30 PM PM Break
3:30 PM 5:00 PM GE Session (Users and GE only)
5:00 PM Conclusion of Conference

OFF-SITE EVENING EVENT WITH GE VERNOVA

Details coming soon…

CONFERENCE HOTEL

HYATT REGENCY DENVER TECH CENTER

7800 East Tufts Avenue
Denver, CO 80237
Hotel Phone: +1 (303) 779-1234

Group Rate: $199.00 + tax (single/double occupancy)

  • Reservations can be made using the special group link located below.
  • Hotel will honor rate 3 days prior and 3 days following the conference dates, based on availability.
  • The last day to reserve rooms in group block at the group rate is 3:00 PM, hotel time, on Monday, July 22, 2024 or when group block is full.

Reservation link below will open on Tuesday, April 16, 2024.

Reserve Room Now

See standard hotel and room amenities by visiting https://www.hyatt.com/en-US/hotel/colorado/hyatt-regency-denver-tech-center/denve?src=corp_lclb_gmb_seo_denve.

Internet:

  • Guest rooms: Complimentary wireless internet in guest rooms
  • Public areas: Complimentary Wi-Fi in lobby and public areas
  • Meeting Space: HA Users Group will have dedicated Wi-Fi in meeting space (with normal email usage)

Parking:

We are pleased to offer covered parking for our guests, which can be very valuable in inclement weather. Hyatt Regency Denver Tech Center is the only hotel in the Tech Center area that offers covered parking. Please note, all valet parking (temporarily suspended) is outside. Self-parking is in the covered garage, with a maximum garage clearance of 8’2”. The hotel also offers surface-lot parking for vehicles that are not able to get into the garage, or for bus and RV parking.

    • Self Parking: $20.00 / overnight (Discounted parking rate of $5.00 per car per day for attendees in the group block)

TRAVEL

Airport Code: DEN – Denver International Airport

Airport Transportation: This hotel does not provide airport/hotel shuttle service.

Alternate Transportation:

Taxi:

Taxicabs are readily available and provide service to the Denver metro area and surrounding counties. Some companies may also provide service to other destinations within the state of Colorado. Check with your taxicab company of choice (or with your driver at the airport) for more information on fares and destinations served.

Flat Rate Charges: The following popular destinations have flat-rate charges (one-way fare, airport access fee already included):

    • Downtown Denver (Zone A) – $71.03
    • Denver Tech. Center (Zone B) – $79.03
    • Boulder (Zone C) – $114.03
    • Tower Road (Zone D) – $36.03

Rideshare Options:

Uber/Lyft: Ride shares can be accessed on Island 5 of either side of the terminal (East or West)

Helpful Tips for Ride Apps:

    • Wait to request your ride until after you’ve claimed your luggage at baggage claim or have arrived on Level 5.
    • Please use the designated crosswalks to access Island 5 and be aware of vehicle traffic in the area.
    • Ride app drivers are not allowed to solicit customers and payment is made in the mobile app.
    • Rides may only be requested through the mobile apps.
    • Before you get into a ride app vehicle, make sure the license plate, car make and model, and driver name match what is in the app.
    • Rideshare passengers that require extra assistance can request a pickup at the curbside of Level 5 near doors 504, 506, 510 or 512 (west side) or doors 505, 507, 511 or 513 (east side).

Rental Cars:

Car rental agencies are located on airport property, but require a courtesy shuttle service to and from Jeppesen Terminal. Shuttles pick-up and drop-off from Jeppesen Terminal Level 5, Island 4, outside doors 505-513 (east side) and 504-512 (west side).

See link for more details: https://www.flydenver.com/parking-and-transportation/to-and-from/rental-cars/

VENDOR PRESENTATION OPPORTUNITIES

Submit Abstract

IMPORTANT DEADLINES:

  • 02/28/24: Link opens to submit an abstract
  • 04/12/24: 5:00PM, Eastern – Link to submit abstract closes
  • 04/26/24: 5:00 PM, Eastern – All Vendors who submit an abstract through the online link will be notified as to whether or not their abstracts were chosen.
  • 07/12/24: Final presentations are due for committee review. A MS One Drive link will be emailed to approved presenters to upload presentation(s).

TERMS AND CONDITIONS:

  1. Presentations must be technical in nature – addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
  2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development…that’s for the vendor fair if you choose.
  3. Multiple abstracts may be submitted. While this does not guarantee your company will be chosen to present, it can certainly increase your odds of submitting a hot topic of interest for the upcoming conference.
  4. Abstracts will only be accepted through the attached link on this page.
  5. The steering committee reserve the right to approve or deny any abstract submitted for the annual conference.
  6. Presentation topics may not be changed once chosen by the steering committee. If a topic change is necessary, the steering committee reserves the right to cancel your topic and fill the space with another presentation.
  7. All presenting companies are required to be Vendor Fair exhibitors on Tuesday, August 13, 2024.
  8. Participating Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
  9. Presenters who are not sponsors will have booth registration priority after the sponsors’ early booth registration and prior to the opening of  booth registration for all vendors. See “Vendor Fair Exhibitors” tab for the booth registration schedule.

CANCELLATION POLICY:

VENDOR SPONSORSHIP OPPORTUNITIES

Sponsorship Levels, Fees, and Benefits

Please note: If you receive a “forbidden” message when trying to open the document, try using a different browser. It has been hit or miss with those using Chrome.

Link to purchase a sponsorship below will open at 12:00 PM, Eastern, on Wednesday, April 3, 2024.

Purchase Sponsorship

 

TERMS AND CONDITIONS:

  • Sponsorship payments must be paid in full by Friday, April 19, 2024.
  • Sponsors must be exhibitors at the vendor fair on Tuesday, August 13, 2024.
  • Sponsors will have booth registration prioritySee “Vendor Fair Exhibitors” tab for booth registration schedule.

CANCELLATION POLICY:

  • Sponsorships are non-refundable.

VENDOR FAIR

Tuesday, August 13, 2024 (30 booths)
5:00 PM – 8:00 PM

Info coming soon…
EXHIBITOR ITINERARY

Please note: If you receive a “forbidden” message when trying to open the document, try using a different browser. It has been hit or miss with those using Chrome.

LEAD RETRIEVAL:

  • All badges will have QR Codes.
  • We do not have lead retrieval devices. You can download any QR code scanner app to your smart device.
  • When a badge is scanned, the following information will be obtained: name, company, work phone number, and email address.

ATTENDEE LIST:

  • The attendee list will be shared with all exhibiting companies one week prior to the conference (Monday, August 5, 2024).
  • An updated list will be shared with all exhibiting companies one week after the conference ends (Friday, August 23, 2024), after we have reconciled cancellations and no-shows.

Scam Alert: Please be aware that emails go out every year from unknown parties trying to sell the attendee lists to Vendors. Power Users does not sell the attendee list. The attendee list is shared with all exhibiting companies as noted above.

VENDOR FAIR FLOOR PLAN:

Interactive floor plan shows vendors confirmed to booths. You cannot purchase a booth from this link. Button to purchase a booth is further down this page.

link coming soon…
2024 INTERACTIVE VENDOR FAIR FLOOR PLAN

VENDOR BOOTH REGISTRATION:

  • Early Registration Dates (Sponsors and Approved Presenters only):
    SV Events will email a link at 11:30 AM, Eastern each day as noted below. Registrations need to be completed by 5:30 PM, Eastern. If you do not register by that time, we will select a booth for you so we can get the site ready for the next level of early registrations.
    • Tuesday, April 30, 2024 – Platinum Sponsors
    • Wednesday, May 1, 2024 – Gold Sponsors
    • Thursday, May 2, 2024 – Silver Plus and Silver Sponsors
    • Friday, May 3, 2024 – Bronze Sponsors
    • Monday, May 6, 2024 – Presenters who are not sponsors
  • Open Booth Registration:

Booth registration link will open at 12:00 PM, Eastern, on Wednesday, May 8, 2024.
PURCHASE A BOOTH

INVOICE / RECEIPT:

  • Your emailed confirmation has a button link to open and print your invoice/receipt.

MODIFY EXISTING VENDOR REGISTRATION / ADD BOOTH REPS:

  • If you have confirmed a booth and need to make changes to your registration and/or add booth reps, use the link below.
  • You will need the email address and reference number from your emailed booth confirmation.
  • If it is not in your inbox, check your junk, spam or other folders. Those are usually the culprits.

MODIFY REGISTRATION/ADD BOOTH REPS

BOOTH PRICES

10′W x 8′D = $1,650.00
Booth fee includes two booth representatives; Additional booth representatives @ $250.00 each…maximum of six representatives allowed in booth.

ALL BOOTH SPACES WILL INCLUDE:

  • Pipe and drape booth space – black drape, 6′ high in back and 3′ high on sides
  • One 6′ x 30″ table, white drape and black skirt
  • Two chairs
  • One waste basket
  • One sign

Info coming soon…
Exhibitor Kit

Please note: If you receive a “forbidden” message when trying to open the document, try using a different browser. It has been hit or miss with those using Chrome.

Notes:

  • If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.
  • The ballroom is carpeted. You do not need to order carpet unless you want the additional carpet.
  • The booths do not include power. See Electrical/AV order form below.

POWER AND TECHNOLOGY:

Power is not included in the booth price. If you need power or any type of technology in your booth, please use the link below to order directly with on-site AV company.

Info coming soon…
Electrical/AV Order Form

Please note: If you receive a “forbidden” message when trying to open the document, try using a different browser. It has been hit or miss with those using Chrome.

EXHIBITOR SET-UP / TEAR-DOWN SCHEDULE:

Tuesday, August 13, 2024

  • 8:00 PM – 12:00 PM     Malone Convention Decorating, LLC will move in – All materials with MCD labels that are paid for in full will be placed in applicable booths (no exhibitor access – doors will be locked)
  • 12:00 PM – 4:00 PM     Vendors set-up exhibit materials
  •   4:30 PM – 7:30 PM     Vendor fair
  •   7:30 PM                        Vendor tear-down and ship out exhibit materials – (Exhibit materials must be cleared from the Ballroom by 10:00 PM.)

TERMS & CONDITIONS:

  1. Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
    • Exhibiting Companies are owned by the same parent company, or
    • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
  2. Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
  3. If all booth space is sold out, you can register yourself for the waitlist. If we have any booth cancellations, companies on the waitlist will be offered booth space. Payment in full must be received within 2 business days of accepting the available booth.
  4. Each 10’W x 8’D booth space is allowed a maximum of (6) six exhibiting company representatives.
  5. Each 20’W x 8’D booth is allowed a maximum of (10) ten exhibiting company representatives.
  6. Presenter(s) from an exhibiting company must be registered as an additional booth rep. if planning to attend the vendor fair.
  7. Each exhibiting representative is expected to wear his/her own badge.
  8. Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
  9. The Steering Committee reserves the right to make changes to booth assignments when required in its best judgment.
  10. Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
  11. Payment for booth space must be received no later than 5:00pm Eastern on June 11, 2024.
  12. Booth spaces in which full payment has not been received by 5:00pm Eastern on June 11, 2024 will be cancelled and offered to the next company on the waitlist.

CANCELLATION/REFUND POLICY:

Booth Cancellations:

  • Confirmation – June 11, 2024: Refundable with a $75.00 cancellation fee
  • June 11, 2024 or later: Non-refundable

Additional Booth Representative Cancellations:

  • Confirmation – August 7, 2024: Refundable
  • August 8, 2024 or later: Non-refundable (Name changes are allowed if the attendee is from the same company and the initial payment is not modified.)

ADVERTISING IN USERS’ PRINTED CONFERENCE PROGRAM

Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.

Complimentary ads included in sponsorships:

  • Diamond Sponsor – Back cover of conference program
  • Platinum Sponsors – 2-page spread
  • Gold Sponsors – full page
  • Silver Plus and Silver Sponsors – half page
  • Bronze Sponsors – quarter page

2024 Ad Specifications

Please note: If you receive a “forbidden” message when trying to open the document, try using a different browser. It has been hit or miss with those using Chrome.

TERMS AND CONDITIONS:

  • Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
  • The Steering Committees reserve the right to refuse any ad they deem inappropriate.
  • Ads due Thursday, June 13, 2024.
  • Please upload your ad to this MS Teams file upload link…
  • Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

  • Confirmation – June 13, 2024: Refundable
  • June 14, 2024 or later: Non-refundable

Please contact planning.team@sv-events.net with questions regarding conference program advertising.

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