CC 2025 – Annual Combined Conference

A person who is employed by a company that owns and/or operates combustion turbine generators. This person cannot, as part of their normal duties, provide services (parts, repairs, consulting) to any company other than the one he/she is employed.

• • Example of a User: A person who works in an office providing technical/operational oversight to the facilities his/her company owns and/or operates.
  • Example of a non-User: A person who works in an office providing technical/operational oversight to facilities that his/her company does not own and/or operate (the exception: if the person’s company has an operation/maintenance agreement in place with a company that owns a combustion turbine generator; then the person is considered a User as long as their department of employment is not involved with the sale of services to the company outside the agreement).

• Attendee must fit the definition of a User.
• Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
• Registration to participate at any of the User Group conferences under the Power Users umbrella constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org forum website post conference.

CANCELLATION/REFUND POLICY:

• Cancellations received by Friday, July 25, 2025 – Full conference fee refund
• Cancellations received Saturday, July 26, 2025 or later – No refund*

* We do allow name changes in lieu of cancellation. Attendee must be from the same company and no modifications to payments already received.

1. Presentations must be technical in nature – addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development…that’s for the vendor fair if you choose.
3. Multiple abstracts may be submitted. While this does not guarantee your company will be chosen to present, it can certainly increase your odds of submitting a hot topic of interest for the upcoming conference. All abstracts will be reviewed by all steering committees and could be chosen by any of them.
4. Abstracts will only be accepted through the attached link on this page.
5. The steering committees reserve the right to approve or deny any abstract submitted for the annual conferences.
6. Presentation topics may not be changed once chosen by the steering committee. If a topic change is necessary, the steering committee reserves the right to cancel your topic and fill the space with another presentation.
7. All presenting companies are required to be Vendor Fair exhibitors on Tuesday, August 26, 2025 <OR> Wednesday, August 27, 2025.
8. Participating Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
9. Presenters who are not sponsors will have booth registration priority after the sponsors’ early booth registration and prior to the opening of  booth registration for all vendors. See “Vendor Registration” tab for the booth registration schedule.

CANCELLATION POLICY:

• If you are chosen to present and need to cancel, please contact planning.team@sv-events.net.

20’W x 8’D = Included in Diamond Double, Platinum Double, and Gold Double Booth Sponsorships

• Includes a maximum of ten representatives allowed in booth
• Same booth reps both days

10’W x 8’D = Included in Diamond Single, Platinum Single, and Gold Single Booth Sponsorships

• Includes a maximum of six representatives allowed in booth
• Same booth reps both days

10′W x 8D′ = $1,650.00

• Booth fee includes two booth representatives
• Additional booth representatives @ $211.00 each
• Maximum of six representatives allowed in booth
• Exhibit in one single booth only

ALL BOOTH SPACES WILL INCLUDE:

• Carpeted booth space *
• Pipe and drape booth space – black drape, 8′ high in back and 3′ high on sides
• One 6′ x 30″ table **, white drape and black skirt
• Two chairs
• One waste basket
• One sign

* The Marquis Ballroom is carpeted. If you want additional carpet, you can order through the exhibitor kit.
** If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.

• Early Registration Dates (Sponsors and Approved Presenters only):
  SV Events will email a link at 11:30 AM, Eastern each day as noted below. Registrations need to be completed by 5:30 PM, Eastern. If you do not register by that time, we will select a booth for you so we can get the registration site ready for the next level of early registrations.

• Monday, May 12, 2025 – Diamond Sponsors
• Tuesday, May 13, 2025 – Platinum Sponsors
• Wednesday, May 14, 2025 – Gold Sponsors
• Thursday, May 15, 2025 – Silver Plus and Silver Sponsors
• Friday, May 16, 2025 – Bronze Sponsors
• Tuesday, May 27, 2025 – Presenters who are not sponsors

• Open Booth Registration:
  

The button link below to purchase a booth will open at 12:00 PM, Eastern, on Wednesday, May 28, 2025.

Register for Booth

IMPORTANT: Cancellations for double booking booths will be charged a $75.00 administrative fee.

Important Notes/Helpful Hints for open registration on 5/28/25:

• • There is no option to purchase more than one booth.
  • If you hit the button at 11:59 AM, it will not go anywhere. It is set to open at 12:00 PM, Eastern.
  • Review floor plan, pricing, inclusions, terms and conditions, etc. and get your questions answered and any approvals needed from your company prior to date the link opens. I would hate to see you miss the opportunity to secure a booth because you are waiting for answers and/or approvals.
  • If the registration system does not accept your credit card, change the form of payment to “check” and finish your registration. You can call us later to change the form of payment and we can figure out why the credit card wasn’t accepted. Many times it is a case of an incorrect billing address or card number entered incorrectly.
  • Please do not call or send an email on 5/28/25 and expect an immediate response. We receive lots of calls on booth registration day and all booths may be gone by the time we can get back to you. Reading all details on the Vendor Fair Exhibitors tab usually answers 95% of the questions we receive the day the link goes live.

INVOICE / RECEIPT:

• Your emailed confirmation has a button link to open and print your invoice/receipt.

MODIFY EXISTING VENDOR REGISTRATION / PAY BALANCE DUE WITH CREDIT CARD / ADD BOOTH REPS:

• If you have confirmed a booth and need to make changes to your registration, want to pay an outstanding balance with a credit card, and/or want add booth reps, use the link below.
• You will need the email address and reference number from your emailed booth confirmation.
• If it is not in your inbox, check your junk, spam or other folders. Those are usually the culprits.

MODIFY REGISTRATION/ADD BOOTH REPS

Tuesday, August 26, 2025
8:00 AM – 11:00 AM     Exhibitors set-up booth displays
12:00 PM – 1:30 PM – Lunch Vendor Fair (Users and Tuesday Exhibitors)
5:00 PM – 6:30 PM – Vendor Fair – Open bar and networking in ballroom (Users and Tuesday Exhibitors)
6:30 PM –   8:30 PM     Tuesday only exhibitors pack up and ship out*

Wednesday, August 27, 2025
8:00 AM – 11:00 AM     Exhibitors set-up booth displays
12:00 PM – 1:30 PM – Lunch Vendor Fair (Users and Wednesday Exhibitors)
5:00 PM – 6:30 PM – Vendor Fair – Open bar and networking in ballroom (Users and Wednesday Exhibitors)
6:30 PM –   8:30 PM     All exhibitors pack up and ship out*

*Exhibitors having exhibit materials picked up by freight company must schedule pick-up time no later than 8:30 PM.

Exhibitor kit link coming soon…

Tuesday Exhibitor Kit

Please note: Sponsors who are exhibiting both days will use the Tuesday kit, but leave your booth set through Wednesday.

Wednesday Exhibitor Kit

Notes:

• If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.
• The ballroom is carpeted. You do not need to order carpet unless you want the additional carpet.
• The booths do not include power. See Electrical/AV order form below.

Show Decorator:
James Malone, Owner
Malone Convention Decorating
Email: James.Malone@maloneconventiondecorating.com
Phone: 972-317-3835

Power is not included in the booth price. If you need power or any type of technology in your booth, please use the appropriate link below to order directly with Encore, the hotel’s AV company.

Encore no longer uses forms. The button below will take you to the online order process.

Encore – Power/Technology Order – Tuesday only exhibitors

Encore – Power/Technology Order – Wednesday only exhibitors

Encore – Power/Technology Order – Tuesday/Wednesday exhibitors

• Click on the button to the right to “Order Exhibit Equipment”
• Enter “2025 Power Users Annual Combined Conference” in the search
• Click the appropriate “Shop for Event” button to order your power/technology.

Important Note: You do not need to order Wi-Fi access. The group will have dedicated wi-fi in all meeting space, including the vendor fair.

All badges will have QR Codes. Download any QR code scanner app to your smart device. If you scan a User attendee’s badge at the vendor fair, you will receive their name, company, work phone number, and email address.

ATTENDEE LIST:

• Monday, August 18, 2025: One week prior to the conference – the user attendee list with contact information they are willing to share will be emailed to all confirmed exhibitors.
• Friday, September 5, 2025: One week after the conference, after reconciling attendees, no-shows, and cancellations – the final user attendee list with contact information they are willing to share will be emailed to all confirmed exhibitors.

Scam Alert: Please be aware that emails go out every year from unknown parties trying to sell the attendee lists to Vendors. Power Users does not sell the attendee list.

1. Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
   • Exhibiting Companies are owned by the same parent company, or
   • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
2. Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
3. If all booth space is sold out, you can register yourself for the waitlist. If we have any booth cancellations, companies on the waitlist will be offered booth space. Payment in full must be received within 2 business days of accepting the available booth.
4. Each 10’W x 8’D booth space is allowed a maximum of (6) six exhibiting company representatives.
5. Each 20’W x 8’D booth is allowed a maximum of (10) ten exhibiting company representatives.
6. Presenter(s) from an exhibiting company must be registered as an additional booth rep. if planning to attend the vendor fair.
7. Each exhibiting representative is expected to wear his/her own badge.
8. Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
9. The Steering Committees reserve the right to make changes to booth assignments when required in its best judgment.
10. Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
11. Payment for booth space must be received no later than 5:00pm Eastern on June 26, 2025. If a booth is purchased after the payment due date, payment is due within 48 business hours.
12. Booth spaces in which full payment has not been received by 5:00pm Eastern on June 26, 2025 will be cancelled and offered to the next company on the waitlist.

CANCELLATION/REFUND POLICY:

Booth Cancellations:

• Confirmation – June 26, 2025: Refundable with a $75.00 cancellation fee
• June 27, 2025 or later: Non-refundable

Additional Booth Representative Cancellations:

• Confirmation – August 15, 2025: Refundable
• August 16, 2025 or later: Non-refundable*

* We do allow name changes in lieu of cancellation. Attendee must be from the same company and no modifications to payments already received.

1. All fonts must be embedded or converted to outlines.
2. All layers must be flattened before submitting.
3. Resolution must be 300 dpi or higher.
4. Only the outside cover ad has the option of bleeds. Ads placed in the inside pages will not bleed.
5. When using InDesign, export PDF at Press Quality…
   • NO compression
   • NO image downsampling
   • NO color conversion
   • Check the box “All spots to process” in the Ink Manager
6. Color mode must be set as CMYK.
7. When choosing colors, please consider the CMYK color mode. Certain colors are not reproducible using CMYK. If the color you’ve selected is not, it is indicated by an exclamation in the Color Picker window. Clicking on the exclamation point will automatically select the closest CMYK-friendly neighbor.
8. For solid black areas use these values:
   C: 60%, M: 40%, Y: 40%, K: 100%

Upload: Please use the SmartSheet Form button link below to upload your ad for the conference program by Thursday, June 26, 2025.

Upload your Ad

• Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
• The Steering Committees reserve the right to refuse any ad they deem inappropriate.
• Ads due Thursday, June 26, 2025.
• Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

• Confirmation – June 26, 2025: Refundable
• June 27, 2025 or later: Non-refundable