STUG Annual Conference 2021

Annual Conference

August 23-27, 2021

Marriott St. Louis Grand
800 Washington Ave.
St. Louis, MO 63101

7EA Users Group, PPCUG and STUG are co-locating their 2021 annual conferences with the 7F Users Group in St. Louis, MO.

  • All Users Groups will have their own agendas
  • All agendas will line up to have breaks and meals at the same time
  • All groups will share the vendor fair and the off-site events.
  • 7EA, PPCUG and STUG attendees will have the option to rsvp and participate in the following 7F agenda items:
    • Golf tournament on Monday, August 23, 2021, rsvp required
    • MD&A facility tours on Monday, August 23, 2021, rsvp required
    • MD&A afternoon session on Monday, August 23, 2021, based on availability in room, rsvp requested

Diamond

GE

Platinum Plus

Platinum

Gold

Silver Plus

Silver

Bronze

Golf Tournament


Updated 4/12/21

IMPORTANT DATES FOR USERS
4/28/2021
User registration opens
7/22/2021 User registration – Last day to register for $425 fee
7/22/2021 User registration – Last day to cancel registration and receive a full refund
7/23/2021 User registration – Conference fee increases to $475
8/18/2021 User registration – Deadline for check payments
IMPORTANT DATES FOR VENDORS
4/01/2021 STUG Presentation site – opens for vendors to submit abstracts
4/16/2021 STUG Presentation site – last day vendors can submit an abstract
4/30/2021 STUG Presenter notifications – Committee decisions will be emailed by end of business day to all vendors who submitted an abstract through the online link
5/04/2021 Early Booth Registration – Platinum Sponsors – SV Events will email link at 11:30 AM, Eastern
5/05/2021 Early Booth Registration – Gold Sponsors – SV Events will email link at 11:30 AM, Eastern
5/06/2021
Early Booth Registration – Silver Sponsors – SV Events will email link at 11:30 AM, Eastern
5/11/2021
Early Booth Registration – Bronze Sponsors – SV Events will email link at 11:30 AM, Eastern
5/12/2021
Early Booth Registration – Golf Tournament Sponsors – SV Events will email link at 11:30 AM, Eastern
5/13/2021
Early Booth Registration – Approved Presenters – SV Events will email link at 11:30 AM, Eastern
5/18/2021
Early Booth Registration – Vendors with credit balances from 2020 cancelled conferences – SV Events will email link at 11:30 AM, Eastern
5/20/2021
Booth registration – Link opens for all vendors at 12:00PM, Eastern, on this website
7/02/2021
Vendor booth must be paid in full; Last day to cancel a vendor booth with a $50 fee
7/02/2021
Vendor ads due for printed program; Last day to cancel ad space for full refund
7/23/2021
All vendor presentations should have been received at events@powerusers.org for committee review

User Fee
$425.00 (Registrations received by Thursday, July 22, 2021)
$475.00 (Registrations received Friday, July 23, 2021 or later)

Link will open on April 28, 2021
STUG – User Attendee Registration

THIS REGISTRATION LINK IS FOR USERS ONLY. ANY REGISTRATIONS RECEIVED FROM NON-USERS WILL BE CANCELLED IMMEDIATELY AND ASSESSED A $25.00 ADMINISTRATIVE FEE.

Definition of a User A person who is employed by a company that owns and/or operates combustion turbine generators. This person cannot, as part of their normal duties, provide services (parts, repairs, consulting) to any company other than the one he/she is employed.
Example of a User: A person who works in an office providing technical/operational oversight to the facilities his/her company owns and/or operates.
Example of a non-User: A person who works in an office providing technical/operational oversight to facilities that his/her company does not own and/or operate (the exception: if the person’s company has an operation/maintenance agreement in place with a company that owns a combustion turbine generator; then the person is considered a User as long as their department of employment is not involved with the sale of services to the company outside the agreement).

REGISTRATION MODIFICATIONS: If you need to process a name change or modify the RSVP’s within your registration, please return to the Conference Registration link and then click the link to modify a previously entered registration. Type in your email address and password.

TERMS AND CONDITIONS:

  • Attendee must fit the definition of a User.
  • Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
  • Registration to participate in the STUG 2021 Annual Conference constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org website forum post conference.

CANCELLATION/REFUND POLICY:

  • Cancellations received by Thursday, July 22, 2021 – Full conference fee refund
  • Cancellations received Friday, July 23, 2021 or later – No refund

Special Exception in 2021: If the live conference is cancelled due to COVID, all money received will be refunded/managed, based on attendee’s preference from options below.

  • Receive a full refund
  • Apply credit balance toward a 2022 live conference

If you need any assistance regarding the online registration process or cancellation of your conference registration, please contact sheila.vashi@sv-events.net.

A detailed agenda will be added in early May and will continue to be updated regularly as presenters/topics are confirmed.

2021 – STUG Users Group Agenda Summary

MONDAY, August 23, 2021
8:00 AM – 12:00 PM Golf Tournament – optional and open to 7F, 7EA, PPCUG and STUG attendees; rsvp required; additional cost for Vendors (Users and Vendors)
8:00 AM – 12:00 PM Tours – MD&A Turbine-Generator Repair Facility – optional and open to 7F, 7EA, PPCUG and STUG attendees; rsvp required (Users only)
2:00 PM – 6:00 PM MD&A Session w/7F – 7EA attendees may attend if space available in room; rsvp requested (Users and MD&A only)
6:00 PM – 8:00 PM Welcome Dinner/Reception (Users and MD&A only)
TUESDAY, August 24, 2021
7:00 AM – 8:00 AM
Breakfast (Users and designated Gold Sponsors only)
8:00 AM – 12:00 PM User Sessions (Users only)
12:00 PM – 1:00 PM
Lunch (Users and Platinum Sponsors only)
1:00 PM – 3:30 PM User Sessions (Users only)
3:45 PM – 5:30 PM User Sessions (Users only)
5:30 PM – 8:30 PM Vendor Fair (Users and exhibiting vendors only)
WEDNESDAY, August 25, 2021
7:00 AM – 8:00 AM
Breakfast (Users and designated Gold Sponsors only)
8:00 AM – 12:00 PM User Sessions (Users only)
12:00 PM – 2:00 PM
Lunch/Vendor Fair (Users and exhibiting vendors only)
2:00 PM – 5:30 PM User Sessions (Users only)
6:00 PM – 9:00 PM Off-Site Event
(Users, Spouse/Guest with rsvp, and designated sponsors – Platinum Plus, Platinum and Gold)
RSVP and badges required; Transportation provided by 7F Users Group
Location: TBD
THURSDAY, August 26, 2021 – GE DAY (Users and GE only)
7:00 AM – 8:00 AM
Breakfast
8:00 AM – 10:00 AM
General Session
10:10 AM – 11:00 AM
Breakout Sessions
11:10 AM – 12:00 PM
Breakout Sessions
12:00 PM – 1:00 PM
Lunch
1:00 PM – 1:50 PM Breakout Sessions
2:00 PM – 2:50 PM Breakout Sessions
3:00 PM – 3:50 PM Breakout Sessions
4:00 PM – 5:30 PM General Session
 6:00 PM – 9:00 PM GE Event
(Users, Spouse/Guest with rsvp, and GE only)
RSVP and badges required; Transportation provided by GE
Location: TBD

STUG conference attendees will have the option to rsvp and participate in the golf tournament.

Information coming soon…

Tour MD&A’s state-of-the-art 250,000 square foot Turbine-Generator Repair Facility! For over 39 years, we’ve earned a reputation as the trusted, one-stop-shop for power generators. Capabilities ranging from gas turbine repair, steam turbine repair, generator, machining, valves repair to our modern high speed balance facility.

Monday, August 23, 2021 – Tour Schedule:

  • 8:00 AM – 8:15 AM: Load buses
  • 8:15 AM – 8:35 AM: Buses in transit to MD&A repair facility
  • 8:35 AM – 8:45 AM: Arrive, get safety glasses
  • 8:45 AM – 11:15 AM: Tours – 6 stops, discussion, Q&A
  • 11:15 AM – 11:45 AM: Load buses and return to hotel

Important Notes:

  • RSVP required within conference registration, limit 90
  • Conference badges required to load bus
  • Closed toe shoes required; Safety glasses provided at shop

STUG conference attendees will have the option to rsvp and attend the off site event.

Information coming soon…

Marriott St. Louis Grand Hotel

800 Washington Ave
St. Louis, MO 63101
Hotel Phone: +1 (314) 621-9600

7F Users Group, 7EA Users Group, PPCUG and STUG attendees and vendors all have access to the special group rate by booking room accommodations in the 7F group block.

Group rate: $179.00/nt. USD + tax

Last day to reserve accommodations at the group rate: Monday, August 2, 2021

Reservation Process: Online link below or call hotel direct; 7EA, PPCUG and STUG conference attendees will need to ask for the group rate for 7F Users Group.

Reservation link will open on April 28, 2021
User Attendee – Reserve Hotel Accommodations

OEM/Vendor – Reserve Hotel Accommodations

COVID-19 Updates and what to expect from the hotel:
  • Face coverings are required in all indoor public areas.
  • Click here for hotel updates on cleaning protocols, social distancing, etc.

Special negotiated concessions for rooms confirmed in the 7F group block:

  • Complimentary basic guestroom internet
  • Group rate honored 3 days pre/post conference dates, based on availability
  • 25% discount on 2021 published self-parking garage rates for overnight attendees

See standard hotel and room amenities by visiting https://www.marriott.com/hotels/travel/stlmg-marriott-st-louis-grand/

Parking Fees:

  • On-site self parking: $2.00 USD hourly, $30.00 USD daily (25% discount for attendees with reservations in group block)
  • Valet parking: $40.00 USD daily
  • Self or Valet does not accommodate oversized vehicles.

Please note: If you do not need a rental car during the conference, you may want to consider one of the alternate forms of transportation shown on the Directions/Travel tab.

ATTENTION – HOUSING ALERT SCAM
If you receive a call from anyone stating they are the booking company for the hotel rooms and offer you a discounted room rate, this is a SCAM! They are either asking for payment in full or the first night’s room deposit.
The 7F Users Group has a discounted room rate negotiated directly with the hotel by SV Events. We do not use a rooms housing company, booking company, etc. Reservations can be made by using one of the methods noted above.
Please contact sheila.vashi@sv-events.net if you have any questions.

TRAVEL

CLOSEST AIRPORT: St. Louis Lambert International Airport (STL) = 14 miles SE

TRANSPORTATION
The Marriott St. Louis Grand does not offer complimentary shuttle service.

  • Alternate transportation: GO BEST Express (toll-free 1-877-785-4682); fee: $21.00 USD (one way); on request
  • Estimated taxi fare: $40.00 USD (one way)
  • Bus service, fee: $7.00 USD (one way)
  • Subway service, fee: $3.50 USD (one way)

DRIVING DIRECTIONS

  • Follow Interstate 70 East for approximately 15 miles to downtown St Louis
  • Exit at Broadway (one way street) and continue on Broadway
  • Turn right on Washington Avenue
  • The hotel is two blocks up on the left side of street across from the America’s Center Complex at 8th Street and Washington Avenue.

VENDOR PRESENTATION OPPORTUNITIES

Vendors who are interested in providing a technical presentation to the User attendees during one of the general sessions are invited to submit an abstract for consideration. All abstracts must be submitted through the online link below. Please keep the abstract a brief description. You may upload a supporting pdf document within the registration if you feel the committee needs to see more detail to make a decision.

STUG – Submit an Abstract

IMPORTANT DEADLINES:

  • 4/16/21: 10:00PM, EDT – Link to submit abstract closes
  • 4/30/21: 5:00 PM, EDT – Committee decisions will be emailed to all vendors who submitted an abstract
  • 7/23/21: Final presentations are due for committee review. Email to events@powerusers.org.

TERMS AND CONDITIONS:

  1. Presentations must be technical in nature – addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
  2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development…that’s for the vendor fair if you choose.
  3. Abstracts will only be accepted through the attached link on this page. The Steering Committee reserves the right to approve or deny any abstract.
  4. Multiple abstracts may be submitted. Please focus on quality vs. quantity. Submitting multiple abstracts does not guarantee your company will be chosen to present.
  5. Presentation topics may not be changed once chosen by the Steering Committee. If a topic change is absolutely necessary, the Steering Committee reserves the right to cancel your topic and fill the space with another Vendor’s topic.
  6. The Steering Committee will work directly with presenting company on assigned presentation dates and times.
  7. All Presenters must be registered and paid exhibitors at the 2021 vendor fair on Tuesday, August 24 and Wednesday, August 25, 2021.
  8. Presenters who are not sponsors will have booth registration priority after sponsor booth registration and prior to open booth registration for all vendors. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the STUG website for booth registration schedule.
  9. All chosen presenters must submit the final presentation for committee review in .pdf format, max size of 2MB, to events@PowerUsers.org no later than Friday, July 23, 2021. Please indicate if this document may be added to the STUG User Forum on the Power Users website, powerusers.org. If presenter needs to submit a modified version for the website, the second file name should include the word “website” to avoid confusion.
  10. Only employees of the presenting company will be allowed to attend the presentation.

CANCELLATION POLICY:

  • If you are unable to present and need to cancel, please notify the STUG Steering Committee as soon as possible at STUG@7Fusers.org.

SPONSORSHIP OPPORTUNITIES

All sponsorship levels are filled for 2021!

Sponsorship Levels, Benefits, Fees

TERMS AND CONDITIONS:

  • Send logos in .jpg and .eps formats to events@powerusers.org by Friday, December 11, 2020. Reference “7F 2021 – Sponsor logo” in the subject line.
  • Sponsorship payments must be paid in full by Friday, February 26, 2021.
  • Sponsors must be registered and paid exhibitors at the 7F Annual Conference vendor fair on Tuesday, August 24, 2021 and Wednesday, August 25, 2021.
  • Sponsors will have booth registration priority. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the website for booth registration schedule.

CANCELLATION POLICY:

  • Sponsorship fees are non-refundable

Special Exception in 2021: If the live conference is cancelled due to COVID, all money received will be refunded/managed, based on sponsor’s preference from options below. Multiple options can be selected.

  • Receive a full refund
  • Apply credit balance toward digital conferences
  • Apply credit balance toward a 2022 live conference

7F Users Group, 7EA Users Group, PPCUG and STUG will all participate in the same vendor fair in 2021.

Changes for 2021…Two day vendor fair – Same exhibitors both days!

VENDOR FAIR DATES:

  • Tuesday, August 24, 2021
    5:30 PM – 8:30 PM (87 exhibitors)
  • Wednesday, August 25, 2021
    12:00 PM – 2:00 PM (same exhibitors both days)

Early Registration Dates:
SV Events will email a link at 11:30 AM, Eastern each day as noted below. Registrations need to be completed by 5:30 PM, Eastern. If you do not register by that time, we will select a booth for you so we can get the site ready for the next level of early registrations.

  • 5/04/21 – Platinum Plus, Platinum DB, and Platinum SB sponsors
  • 5/05/21 – Gold DB and Gold SB sponsors
  • 5/06/21 – Silver Plus and Silver sponsors
  • 5/11/21 – Bronze sponsors
  • 5/12/21 – Golf Tournament sponsors
  • 5/13/21 – Approved Presenters
  • 5/18/21 – Vendors with credit balances from 2020 cancelled conferences

Booth registration link will open for all Vendors at 12:00 PM, Eastern on Wednesday, May 20, 2021
Purchase a Booth

IMPORTANT: Cancellations for double booking booths will be charged a $75.00 administrative fee.

Helpful Hints:

  • If you hit the button at 11:59 AM, it will not go anywhere. It is set to open at 12:00 PM, Eastern.
  • You may choose only one booth on one day only.
  • The vendor fair booths are usually sold out for both evenings in less than 20 minutes.
  • Review floor plan, pricing, inclusions, terms and conditions, etc. and get your questions answered and any approvals needed from your company prior to date the link opens. I would hate to see you miss the opportunity to secure a booth because you are waiting for answers and/or approvals.
  • If the registration system does not accept your credit card, change the form of payment to “check” and finish your registration. You can call us later to change the form of payment and we can figure out why the credit card wasn’t accepted. Many times it is a case of an incorrect billing address or card number entered incorrectly.
  • If all booths are filled, I would highly recommend that you add your company to the booth waitlist. If we have cancellations, we only contact vendors on the waitlist.
  • Please do not call or send an email on 5/20/21 and expect an immediate response. We receive lots of calls on booth registration day and all booths may be gone by the time we can get back to you. Reading all details on the Vendor Fair Exhibitors tab usually answers 95% of the questions we receive the day the link goes live.

Vendor fair floor plan will be available by April 15, 2021
2021 VENDOR FAIR FLOOR PLAN

BOOTH PRICES:

20′ x 8′ = Included in Platinum and Gold Double Booth Sponsorships

  • Includes a maximum of ten representatives allowed in booth
  • Same booth reps both days

10′ x 8′ = Included in Platinum and Gold Single Booth Sponsorships

  • Includes a maximum of six representatives allowed in booth
  • Same booth reps both days

10′ x 8′ = $2,400

  • Booth fee includes two booth representatives
  • Additional booth representatives @ $200.00 each
  • Maximum of six representatives allowed in booth
  • Same booth reps both days

ALL BOOTH SPACES WILL INCLUDE:

  • Carpeted booth space *
  • Pipe and drape booth space – black drape, 8′ high in back and 3′ high on sides
  • One 6′ x 30″ table **, white drape and black skirt
  • Two chairs
  • One waste basket
  • One sign

* The ballroom is carpeted. If you want additional carpet, you can order through the exhibitor kit.
** If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.

Exhibitor kit will be available by April 15, 2021
Exhibitor Kit

Electrical and AV order form will be available by April 15, 2021
Electrical and Audio Visual Order Form

VENDOR ITINERARY:
The itinerary on the link below shows the exhibitor set-up and tear-down schedule as well as other areas of  participation as applicable.

Vendor Itinerary coming soon…
Vendor Itinerary

CANCELLATION/REFUND POLICY:
Booth Cancellations:

  • Confirmation – July 02, 2021: Refundable with a $50.00 cancellation fee
  • July 03, 2021 or later: Non-refundable

Additional Booth Representative Cancellations:

  • Confirmation – August 17, 2021: Refundable
  • August 18, 2021 or later: Non-refundable (Name changes are allowed if the attendee is from the same company and the initial payment is not modified.)

Special Exception in 2021: If the live conference is cancelled due to COVID, all money received will be refunded/managed, based on exhibitor’s preference from options below. Multiple options can be selected.

  • Receive a full refund
  • Apply credit balance toward digital conferences
  • Apply credit balance toward a 2022 live conference

Please contact sheila.vashi@sv-events.net with questions regarding the vendor fair.

ADVERTISING IN USERS’ PRINTED CONFERENCE PROGRAM:

Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.

Complimentary ads included in sponsorships:

  • Platinum Plus and Platinum Sponsors – 2-page spread
  • Gold Sponsors– full page
  • Silver Plus and Silver Sponsors – half page
  • Bronze Sponsors – quarter page

2021 Ad Specifications

TERMS AND CONDITIONS:

  • Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
  • The 7F Steering Committee reserves the right to refuse any ad they deem inappropriate.
  • Ads due July 02, 2021. Send to sheila.vashi@sv-events.net.
  • Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

  • Confirmation – July 2, 2021: Refundable
  • July 3, 2021 or later: Non-refundable

Please contact sheila.vashi@sv-events.net with questions regarding conference program advertising.

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