PPCUG Annual Conference 2021

Annual Conference

August 23-27, 2021

Marriott St. Louis Grand
800 Washington Ave.
St. Louis, MO 63101

7EA Users Group, PPCUG and STUG are co-locating their 2021 annual conferences with the 7F Users Group in St. Louis, MO.

  • All Users Groups will have their own agendas
  • All agendas will line up to have breaks and meals at the same time
  • All groups will share the vendor fair and the off-site events.
  • 7EA, PPCUG and STUG attendees will have the option to rsvp and participate in the following 7F agenda items:
    • Golf tournament on Monday, August 23, 2021, rsvp required
    • MD&A facility tours on Monday, August 23, 2021, rsvp required
    • MD&A afternoon session on Monday, August 23, 2021, based on availability in room, rsvp requested


Updated 5/03/21

IMPORTANT DATES FOR USERS
5/05/2021
User registration opens
7/22/2021 User registration – Last day to register for $425 fee
7/22/2021 User registration – Last day to cancel registration and receive a full refund
7/23/2021 User registration – Conference fee increases to $475
8/18/2021 User registration – Deadline for check payments
IMPORTANT DATES FOR VENDORS
7/02/2021
Vendor booth must be paid in full; Last day to cancel a vendor booth with a $50 fee
7/02/2021
Vendor ads due for printed program; Last day to cancel ad space for full refund
7/23/2021
All vendor presentations should have been received at events@powerusers.org for committee review

User Fee
$425.00 (Registrations received by Thursday, July 22, 2021)
$475.00 (Registrations received Friday, July 23, 2021 or later)

User Attendee –  Register Now

THIS REGISTRATION LINK IS FOR USERS ONLY. ANY REGISTRATIONS RECEIVED FROM NON-USERS WILL BE CANCELLED IMMEDIATELY AND ASSESSED A $25.00 ADMINISTRATIVE FEE.

Definition of a User A person who is employed by a company that owns and/or operates combustion turbine generators. This person cannot, as part of their normal duties, provide services (parts, repairs, consulting) to any company other than the one he/she is employed.
Example of a User: A person who works in an office providing technical/operational oversight to the facilities his/her company owns and/or operates.
Example of a non-User: A person who works in an office providing technical/operational oversight to facilities that his/her company does not own and/or operate (the exception: if the person’s company has an operation/maintenance agreement in place with a company that owns a combustion turbine generator; then the person is considered a User as long as their department of employment is not involved with the sale of services to the company outside the agreement).

REGISTRATION MODIFICATIONS: If you need to process a name change or modify the RSVP’s within your registration, please use the link below. You will need the email address in your registration and your confirmation/reference number to access.

User Attendee – Modify Existing Registration

TERMS AND CONDITIONS:

  • Attendee must fit the definition of a User.
  • Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
  • Registration to participate in the PPCUG 2021 Annual Conference constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org website forum post conference.

CANCELLATION/REFUND POLICY:

  • Cancellations received by Thursday, July 22, 2021 – Full conference fee refund
  • Cancellations received Friday, July 23, 2021 or later – No refund

Special Exception in 2021: If the live conference is cancelled due to COVID, all money received will be refunded/managed, based on attendee’s preference from options below.

  • Receive a full refund
  • Apply credit balance toward a 2022 live conference

If you need any assistance regarding the online registration process or cancellation of your conference registration, please contact sheila.vashi@sv-events.net.

Last Update: 7/30/21
Agenda will continue to be updated as presenters/topics are confirmed.

PPCUG Printable Agenda

See below for all User Groups’ agendas by day, presenters, sponsors, vendor fair floor plan and vendor marketplace.

Tour MD&A’s state-of-the-art 250,000 square foot Turbine-Generator Repair Facility! For over 39 years, we’ve earned a reputation as the trusted, one-stop-shop for power generators. Capabilities ranging from gas turbine repair, steam turbine repair, generator, machining, valves repair to our modern high speed balance facility.

Monday, August 23, 2021 or Friday, August 27, 2021

Tour Schedule:

  • 8:00 AM – 8:15 AM: Load buses
  • 8:15 AM – 8:35 AM: Buses in transit to MD&A repair facility
  • 8:35 AM – 8:45 AM: Arrive, get safety glasses
  • 8:45 AM – 11:15 AM: Tours – 6 stops, discussion, Q&A
  • 11:15 AM – 11:45 AM: Load buses and return to hotel

Important Notes:

  • RSVP required within conference registration, limit 90 each day
  • Conference badges required to load bus
  • Closed toe shoes required; Safety glasses provided at shop

The Courses at Forest Park

 

Monday, August 23, 2021

  • 8:00 AM – Shotgun Start
  • 7:30 AM – 8:00 AM: Check-in at the tournament pavilion

** Be sure to thank the vendors you are playing with at the tournament. Their tournament fees cover the User tournament fees and club rental fees. **

Tournament Fees:

  • Users (complimentary; rsvp required)
  • Vendors: $94.00 (rsvp required within vendor registration)

Rental Clubs:
Important Note:
If you do not plan to take your own, plan to share the clubs we are able to secure.
We are still having difficulty locating enough rental clubs for the requests we normally receive. The golf course is only able to confirm 15 right-handed sets. We do have those reserved. If we are unable confirm additional sets, we will place one set in 15 foursomes to be shared. The golf course has reached out to other nearby courses as well as Callaway to see if they can provide rental sets.

** Thank you to our Golf Tournament sponsors noted below. Their sponsorships cover the food, beverage and transportation for this event. **

Food and Beverage:

  • Grab-n-Go Breakfast
  • Lunch immediately following while we announce prizes
  • 2 drink tickets per player

Transportation will be provided. (rsvp within your conference registration)

  • 7:30 AM – Depart Marriott St. Louis Grand
  • 1:00 PM – Depart golf course to head back to hotel

If you do not plan to use the bus transportation, see golf course address below:

The Courses at Forest Park
6141 Lagoon Drive
St. Louis, MO 63112

 

GOLF TOURNAMENT SPONSORS

Cardinals Nation – Hall of Fame Club at Ballpark Village

Hall of Fame Club: 6:30 PM – 9:00 PM

  • Dinner and open bar

Dinner Buffet – “That’s a Winner”
Classic Caesar Salad
Pesto Pasta Primavera Salad
Traditional Cole Slaw
House Macaroni and Cheese
All Beef Hot Dogs
Burger Sliders
Pulled Pork Sliders
White Cheddar and Gouda Cheeses
Lettuce, Tomatoes, Red Onions, Pickles

Ice Cream Sundae Bar
Chocolate and vanilla ice cream served with hot fudge, marshmallow fluff,
caramel sauce, mixed nuts and an assortment of delectable toppings

Hall of Fame & Museum: 6:30 PM – 8:30 PM

  • Adjacent to the Hall of Fame Club
  • Exclusive access for our group

Cardinals Stadium Tours: Private tours of Busch Stadium will be offered in groups of 25 each during our event, based on the time the afternoon game ends.

Important note: The stadium tours will be a day of decision. If the afternoon game is delayed, they will not be able to provide the tours.

Location: Ballpark Village – short 15 minute walk from Marriott St. Louis Grand

Badges required for entry:

  • Users
  • Guest of User – rsvp and guest badge
  • Platinum Plus Sponsor
  • Platinum Sponsors
  • Gold Sponsors

Marriott St. Louis Grand Hotel

800 Washington Ave
St. Louis, MO 63101
Hotel Phone: +1 (314) 621-9600

7F Users Group, 7EA Users Group, PPCUG and STUG attendees and vendors all have access to the special group rate by booking room accommodations in the 7F group block.

Group rate: $179.00/nt. USD + tax

Last day to reserve accommodations at the group rate: Monday, August 2, 2021

Reservation Process: Online link below or call hotel direct; 7EA, PPCUG and STUG conference attendees will need to ask for the group rate for 7F Users Group.

User Attendee – Reserve Hotel Accommodations

OEM/Vendor/Consultant – Reserve Hotel Accommodations

COVID-19 Updates and what to expect from the hotel:
  • Face coverings are required in all indoor public areas.
  • Click here for hotel updates on cleaning protocols, social distancing, etc.

Special negotiated concessions for rooms confirmed in the 7F group block:

  • Complimentary basic guestroom internet
  • Group rate honored 3 days pre/post conference dates, based on availability
  • 25% discount on 2021 published self-parking garage rates for overnight attendees

See standard hotel and room amenities by visiting https://www.marriott.com/hotels/travel/stlmg-marriott-st-louis-grand/

Parking Fees:

  • On-site self parking: $2.00 USD hourly, $30.00 USD daily (25% discount for attendees with reservations in group block)
  • Valet parking: $40.00 USD daily
  • Self or Valet does not accommodate oversized vehicles.

Please note: If you do not need a rental car during the conference, you may want to consider one of the alternate forms of transportation shown on the Directions/Travel tab.

ATTENTION – HOUSING ALERT SCAM
If you receive a call from anyone stating they are the booking company for the hotel rooms and offer you a discounted room rate, this is a SCAM! They are either asking for payment in full or the first night’s room deposit.
The 7F Users Group has a discounted room rate negotiated directly with the hotel by SV Events. We do not use a rooms housing company, booking company, etc. Reservations can be made by using one of the methods noted above.
Please contact sheila.vashi@sv-events.net if you have any questions.

TRAVEL

CLOSEST AIRPORT: St. Louis Lambert International Airport (STL) = 14 miles SE

TRANSPORTATION
The Marriott St. Louis Grand does not offer complimentary shuttle service.

  • Alternate transportation: GO BEST Express (toll-free 1-877-785-4682); fee: $21.00 USD (one way); on request
  • Estimated taxi fare: $40.00 USD (one way)
  • Bus service, fee: $7.00 USD (one way)
  • Subway service, fee: $3.50 USD (one way)

DRIVING DIRECTIONS

  • Follow Interstate 70 East for approximately 15 miles to downtown St Louis
  • Exit at Broadway (one way street) and continue on Broadway
  • Turn right on Washington Avenue
  • The hotel is two blocks up on the left side of street across from the America’s Center Complex at 8th Street and Washington Avenue.

VENDOR PRESENTATION OPPORTUNITIES

Vendors who are interested in providing a technical presentation to the User attendees during one of the general sessions are invited to submit an abstract for consideration. All abstracts must be submitted through the online link below. Please keep the abstract a brief description. You may upload a supporting pdf document within the registration if you feel the committee needs to see more detail to make a decision.

PPCUG – Submit an Abstract

IMPORTANT DEADLINES:

  • 4/16/21: 10:00PM, EDT – Link to submit abstract closes
  • 4/30/21: 5:00 PM, EDT – Committee decisions will be emailed to all vendors who submitted an abstract
  • 7/23/21: Final presentations are due for committee review. Email to events@powerusers.org.

TERMS AND CONDITIONS:

  1. Presentations must be technical in nature – addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
  2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development…that’s for the vendor fair if you choose.
  3. Abstracts will only be accepted through the attached link on this page. The Steering Committee reserves the right to approve or deny any abstract.
  4. Multiple abstracts may be submitted. Please focus on quality vs. quantity. Submitting multiple abstracts does not guarantee your company will be chosen to present.
  5. Presentation topics may not be changed once chosen by the Steering Committee. If a topic change is absolutely necessary, the Steering Committee reserves the right to cancel your topic and fill the space with another Vendor’s topic.
  6. The Steering Committee will work directly with presenting company on assigned presentation dates and times.
  7. All Presenters must be registered and paid exhibitors at the 2021 vendor fair on Tuesday, August 24 and Wednesday, August 25, 2021.
  8. Presenters who are not sponsors will have booth registration priority after sponsor booth registration and prior to open booth registration for all vendors. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the PPCUG website for booth registration schedule.
  9. All chosen presenters must submit the final presentation for committee review in .pdf format, max size of 2MB, to events@PowerUsers.org no later than Friday, July 23, 2021. Please indicate if this document may be added to the PPCUG User Forum on the Power Users website, powerusers.org. If presenter needs to submit a modified version for the website, the second file name should include the word “website” to avoid confusion.
  10. Only employees of the presenting company will be allowed to attend the presentation.

CANCELLATION POLICY:

  • If you are unable to present and need to cancel, please notify the PPCUG Steering Committee as soon as possible at controls-sc@powerusers.org.

SPONSORSHIP OPPORTUNITIES

All sponsorship levels are filled for 2021!

Sponsorship Levels, Benefits, Fees

TERMS AND CONDITIONS:

  • Send logos in .jpg and .eps formats to events@powerusers.org by Friday, December 11, 2020. Reference “7F 2021 – Sponsor logo” in the subject line.
  • Sponsorship payments must be paid in full by Friday, February 26, 2021.
  • Sponsors must be registered and paid exhibitors at the 7F Annual Conference vendor fair on Tuesday, August 24, 2021 and Wednesday, August 25, 2021.
  • Sponsors will have booth registration priority. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the website for booth registration schedule.

CANCELLATION POLICY:

  • Sponsorship fees are non-refundable

Special Exception in 2021: If the live conference is cancelled due to COVID, all money received will be refunded/managed, based on sponsor’s preference from options below. Multiple options can be selected.

  • Receive a full refund
  • Apply credit balance toward digital conferences
  • Apply credit balance toward a 2022 live conference

7F Users Group, 7EA Users Group, PPCUG and STUG will all participate in the same vendor fair in 2021.

Changes for 2021…Two day vendor fair – Same exhibitors both days!

VENDOR FAIR DATES:

  • Tuesday, August 24, 2021
    5:30 PM – 8:30 PM (104 exhibitors)
  • Wednesday, August 25, 2021
    12:00 PM – 2:00 PM (same exhibitors both days)

All booths are filled for 2021 and the waitlist is closed.

2021 Vendor Fair Floor Plan

If you have confirmed a booth and need to make changes to your registration and/or add booth reps, use the link below. You will need the email address and reference number from your emailed booth confirmation. If it is not in your inbox, check your junk, spam or other folders. Those are usually the culprits.

Modify Vendor Registration / Add Booth Reps

All exhibitors have profiles in Map Dynamics. The person who is registered as the primary booth rep. has automatically been added as the admin to update/modify your company profile, unless you have requested otherwise. An email from Map Dynamics would have been sent, inviting you to create password. From there, you have access to adding details on your company profile.

Modify Exhibitor Profile – Map Dynamics

VENDOR ITINERARY:
The itinerary on the link below shows the exhibitor set-up and tear-down schedule as well as other areas of  participation as applicable.

Vendor Itinerary

ALL BOOTH SPACES WILL INCLUDE:

  • Carpeted booth space *
  • Pipe and drape booth space – black drape, 8′ high in back and 3′ high on sides
  • One 6′ x 30″ table **, white drape and black skirt
  • Two chairs
  • One waste basket
  • One sign

* The ballroom is carpeted. If you want additional carpet, you can order through the exhibitor kit.
** If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.

Exhibitor Kit

Electrical and Audio Visual Order Form

TERMS & CONDITIONS:

  1. Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
    • Exhibiting Companies are owned by the same parent company, or
    • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
  2. Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
  3. If all booth space is sold out, the Steering Committee will maintain a waitlist for those companies that could not be initially accommodated in the order that booth requests have been received. Companies will be offered booth space in the event of any cancellations from this waitlist.  Companies that are offered exhibition booths off of the waitlist must submit payment no later than 2 business days after notification of booth availability.
  4. Each 10’W x 8’D booth space is allowed a maximum of (6) six exhibiting company representatives.
  5. Each 20’W x 8’D booth is allowed a maximum of (10) ten exhibiting company representatives.
  6. Breakout session presenter(s) from an exhibiting company will be counted as an exhibiting company representative(s) if in the booth during the vendor fair.
  7. Each exhibiting representative is expected to wear his/her own badge.
  8. Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
  9. The 7F Steering Committee reserves the right to make changes to booth assignments when required in its best judgment.
  10. Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
  11. Payment for booth space must be received no later than 5:00pm Eastern on July 2, 2021.
  12. Booth spaces in which full payment has not been received by 5:00pm Eastern on July 2, 2021 will be cancelled and offered to the next company on the waitlist.

CANCELLATION/REFUND POLICY:
Booth Cancellations:

  • Confirmation – July 02, 2021: Refundable with a $50.00 cancellation fee
  • July 03, 2021 or later: Non-refundable

Additional Booth Representative Cancellations:

  • Confirmation – August 17, 2021: Refundable
  • August 18, 2021 or later: Non-refundable (Name changes are allowed if the attendee is from the same company and the initial payment is not modified.)

Golf Tournament / Rental Club Cancellations:

  • Confirmation – August 11, 2021: Refundable
  • August 12, 2021 or later: Non-refundable

Special Exception in 2021: If the live conference is cancelled due to COVID, all money received will be refunded/managed, based on exhibitor’s preference from options below. Multiple options can be selected.

  • Receive a full refund
  • Apply credit balance toward digital conferences
  • Apply credit balance toward a 2022 live conference

Please contact sheila.vashi@sv-events.net with questions regarding the vendor fair.

_____

Early Registration Dates:
SV Events will email a link at 11:30 AM, Eastern each day as noted below. Registrations need to be completed by 5:30 PM, Eastern. If you do not register by that time, we will select a booth for you so we can get the site ready for the next level of early registrations.

  • 5/10/21 – Platinum Plus, Platinum DB, and Platinum SB sponsors
  • 5/11/21 – Gold DB and Gold SB sponsors
  • 5/12/21 – Silver Plus and Silver sponsors
  • 5/13/21 – Bronze sponsors
  • 5/14/21 – Golf Tournament sponsors
  • 5/17/21 – Approved Presenters
  • 5/18/21 – Vendors with credit balances from 2020 cancelled conferences

IMPORTANT: Cancellations for double booking booths will be charged a $75.00 administrative fee.

Important Notes/Helpful Hints:

  • This is one vendor fair. All four groups… 7F, 7EA, PPCUG, and STUG will there.
  • We have 86 booths this year and all 86 exhibitors will exhibit both days.
  • There is no option to exhibit one day only. There is no option to purchase more than one booth.
  • If you hit the button at 11:59 AM, it will not go anywhere. It is set to open at 12:00 PM, Eastern.
  • After early registration is complete for sponsors, approved presenters, and vendors with credit balances from the 2020 cancelled conferences, we will have approximately 25 booths left to sell when we open registration for all vendors on Thursday, May 20, 2021.
  • Review floor plan, pricing, inclusions, terms and conditions, etc. and get your questions answered and any approvals needed from your company prior to date the link opens. I would hate to see you miss the opportunity to secure a booth because you are waiting for answers and/or approvals.
  • If the registration system does not accept your credit card, change the form of payment to “check” and finish your registration. You can call us later to change the form of payment and we can figure out why the credit card wasn’t accepted. Many times it is a case of an incorrect billing address or card number entered incorrectly.
  • We will have a waitlist. The steering committee may consider adding booths to the pre-function area if there is a big demand. We normally do not like to do this as exhibitors prefer to be in the big room with everyone. Having said that, we also understand that by August, it will have been 18 months since most of you have seen clients and potential clients face to face. The decision to add booths will not be made until after all booths are sold in the ballroom.
  • Please do not call or send an email on 5/20/21 and expect an immediate response. We receive lots of calls on booth registration day and all booths may be gone by the time we can get back to you. Reading all details on the Vendor Fair Exhibitors tab usually answers 95% of the questions we receive the day the link goes live.

_____

BOOTH PRICES:

20′ x 8′ = Included in Platinum and Gold Double Booth Sponsorships

  • Includes a maximum of ten representatives allowed in booth
  • Same booth reps both days

10′ x 8′ = Included in Platinum and Gold Single Booth Sponsorships

  • Includes a maximum of six representatives allowed in booth
  • Same booth reps both days

10′ x 8′ = $2,400

  • Booth fee includes two booth representatives
  • Additional booth representatives @ $335.00 each
  • Maximum of six representatives allowed in booth
  • Same booth reps both days

ADVERTISING IN USERS’ PRINTED CONFERENCE PROGRAM:

Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.

Complimentary ads included in sponsorships:

  • Platinum Plus and Platinum Sponsors – 2-page spread
  • Gold Sponsors– full page
  • Silver Plus and Silver Sponsors – half page
  • Bronze Sponsors – quarter page

2021 Ad Specifications

TERMS AND CONDITIONS:

  • Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
  • The 7F Steering Committee reserves the right to refuse any ad they deem inappropriate.
  • Ads due July 02, 2021. Send to sheila.vashi@sv-events.net.
  • Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

  • Confirmation – July 2, 2021: Refundable
  • July 3, 2021 or later: Non-refundable

Please contact sheila.vashi@sv-events.net with questions regarding conference program advertising.



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