HRSG Forum Annual Conference 2023

A SPECIAL THANKS TO OUR 2023 CONFERENCE SPONSORS

Platinum Plus

Platinum

Gold Plus

Gold

Silver

Bronze

IMPORTANT DATES

Updated 4/14/23

CONFERENCE REGISTRATION

Register Now

User Fee: $475.00
Vendor Attendee Fee (non-exhibitor): $950.00
Consultant Attendee Fee (non-exhibitor): $950.00

Exhibitor/Conference Attendee: If your company plans to exhibit, please see the “Vendor Exhibitor Registration” tab.

REGISTRATION MODIFICATIONS: If you need to process a name change or modify the RSVP’s within your registration, please use the link below. You will need the email address in your registration and your confirmation/reference number to access.

Modify Existing Registration

TERMS AND CONDITIONS:

• Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
• Users – Registration to participate in the HRSG Forum Annual Conference constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org website forum post conference.

CANCELLATION/REFUND POLICY:

• Cancellations received by Friday, May 12, 2023 – Full conference fee refund
• Cancellations received Saturday, May 13, 2023 or later – No refund

If you need any assistance regarding the online registration process or cancellation of your conference registration, please contact sheila.vashi@sv-events.net.

CONFERENCE AGENDA

All conference sessions, workshops, meals and vendor fair are open to all conference registrants…User Attendees, Vendor Attendees, and Exhibitors.

Last Update: 5/22/23

General topics covered during the general sessions:

• HRSG tube failures (HTF) (FAC, thermal fatigue, creep-fatigue, under-deposit corrosion)
• Pressure part failure mechanisms related to condensate, drains, and attemperator systems
• Identifying and avoiding damaging thermal transients in pressure parts
• Water treatment and cycle chemistry for HRSGs including Film Forming Substances (FFS)
• HRSG preservation for different operational modes
• Behavior and measurement of total iron for operation and daily start/stop
• Material selection and new material applications
• Optimization of plant controls
• Environmental aspects
• Fast Start HRSGs
• Troubleshooting and maintenance of large valves
• Improved reliability of steam turbine bypass systems
• Balance of plant including the steam turbine, condenser, and air-cooled condenser

Update: Our hotel group block has now been released and we are no longer able to get the group rate. The hotel has very high occupancy on a few nights during the conference week. So, rates may be higher than normal.

There are several hotels near the Renaissance Atlanta Waverly Hotel. Below are a handful of major chain hotels closest to the Waverly. We do not have contracted rooms at any of these hotels. You will need to call them to check availability and rates over your dates of stay.

Hotels near the Conference Hotel

CONFERENCE HOTEL – RENAISSANCE ATLANTA WAVERLY HOTEL & CONVENTION CENTER

Renaissance Atlanta Waverly Hotel & Convention Center

2450 Galleria Pkwy
Atlanta, GA 30339
Hotel Phone: +1 (770) 953-4500

Group rate: $189.00/nt. USD + tax

Last day to reserve accommodations at the group rate: Monday, May 22, 2023 or when the group block is full

Reservation Process: Online link below

Make Hotel Reservation

• This link has the group rate pre-populated.
• If you have difficulty confirming your reservation through the link, please email sheila.vashi@sv-events.net. We may need to ask the hotel for additional rooms in the block for specific nights.
• If the block is full or the hotel is sold out, we will post a note on this page letting everyone know.

Special negotiated concessions for rooms confirmed in the HRSG Forum group block:

• $15.00/day overnight parking
• Complimentary basic wireless internet in guestrooms
• Group rate honored 3 days pre/post conference dates, based on availability of room type

See standard hotel and room amenities by visiting https://www.marriott.com/en-us/hotels/atlrb-renaissance-atlanta-waverly-hotel-and-convention-center/overview/?scid=f2ae0541-1279-4f24-b197-a979c79310b0

Parking Fees:

• Overnight Guest Rate: $25.00 per day ($15.00/nt. for attendees in group block)
• Day Parking Rates: $20.00 per day

Please note: If you do not need a rental car during the conference, you may want to consider one of the alternate forms of transportation shown on the Directions/Travel tab.

TRAVEL

CLOSEST AIRPORT:

• Hartsfield-Jackson Atlanta International Airport (ATL) = 21 miles

TRANSPORTATION:
The Renaissance Atlanta Waverly Hotel & Convention Center does not offer airport transportation.

Other Transportation Options

• Rideshare: Currently there are only two Rideshare Companies authorize to pick-up from the airport. The two companies are Uber and Lyft. To utilize these providers you must have their apps on your phone.

Pickup Locations:
Domestic Terminal – Rideshare pickups occur in the North Economy lot. Passengers will proceed through North baggage claim for access to the lower-level escalators located between doors N2 and N3. Once downstairs, follow the orange signs to the Economy lot and request a ride only after arrival at the pickup location.
International Terminal – Rideshare pick-ups occurs on the arrival level outer curb. Exit out of the A1 or A2 door and proceed straight across the crosswalk for your selected ride.

• Taxi:

Pickup Locations:
Domestic Terminal – Taxicab service at the Domestic Terminal is located in the Ground Transportation Center/West Curb, immediately outside and between the W-1 and W-2 door.
International Terminal – Taxicab service at the International Terminal is located on the arrival level outside the A-1 door.

A set fee applies between the Airport and the central business district. A special per-person rate applies for two or more passengers.

DRIVING DIRECTIONS:

• From Hartsfield-Jackson Atlanta International Airport (ATL): https://www.mapquest.com/directions/list/1/from/us/georgia/hartsfield-jackson-atlanta-international-airport-domestic-terminal-south-426424445/to/us/georgia/renaissance-atlanta-waverly-hotel-491523302

SPONSORSHIP OPPORTUNITIES

Last update: 1/17/23

All sponsorships include the booth fee. See attached levels, benefits and fees for more details.

Sponsorship Levels, Benefits, Fees

Purchase Sponsorship

INVOICE/RECEIPT:

• Your emailed confirmation has a button link to open your invoice/receipt.

TERMS AND CONDITIONS:

• Upload logos in .jpg and .eps formats to the Dropbox link in your sponsorship confirmation by Friday, January 20, 2023. Reference “2023 – Company name” in the subject line.
• Sponsorship payments must be paid in full by Tuesday, January 31, 2023.
• All sponsorships include booth fee and conference attendance as described in sponsorship level.
• Sponsors will have booth registration priority. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the website for booth registration schedule.

CANCELLATION POLICY:

• Sponsorship fees are non-refundable

VENDOR FAIR DATES:

• Monday, June 12, 5:00 PM – 7:00 PM
  Exhibitors have access to set-up their booths 1:30 PM – 4:30 PM
• Tuesday, June 13 (all times noted below)
  7:00 AM – 8:00 AM (Breakfast)
  10:00 AM – 10:30 AM (AM Break)
  12:00 PM – 1:00 PM (Lunch)
  3:00 PM – 3:30 PM (PM Break)
  5:00 PM – 7:00 PM
• Wednesday, June 14 (all times noted below)
  7:00 AM – 8:00 AM (Breakfast)
  10:00 AM – 10:30 AM (AM Break)
  12:00 PM – 1:00 PM (Lunch)
  3:00 PM – 3:30 PM (PM Break)

VENDOR FAIR FLOOR PLAN:

Interactive floor plan shows vendors confirmed to booths. You cannot purchase a booth from this link. Button to purchase a booth is further down this page.

2023 Interactive Vendor Fair Floor Plan

LEAD RETRIEVAL:

All badges will have QR Codes. Download any QR code scanner app to your smart device. If you scan a User attendee’s badge at the vendor fair, you will receive their name, company, work phone number, and email address.

ATTENDEE LIST:

The attendee list will be shared with all exhibiting companies one week prior to the conference (Monday, June 5, 2023).

Scam Alert: Please be aware that emails go out every year from unknown parties trying to sell the attendee lists to Vendors. Power Users does not sell the attendee list.

VENDOR / BOOTH REGISTRATION:

• Early Registration Dates (Sponsors and Approved Presenters only):
  SV Events will email a link at 11:30 AM, Eastern each day as noted below. Registrations need to be completed by 5:30 PM, Eastern. If you do not register by that time, we will select a booth for you so we can get the site ready for the next level of early registrations.
  • 4/10/23 – Platinum Plus/Platinum sponsors
  • 4/11/23 – Gold sponsors
  • 4/12/23 – Silver Plus/Silver sponsors
  • 4/13/23 – Bronze sponsors

• Open Booth Registration:
  

Exhibitor Booth Registration

Important Notes/Helpful Hints:

• • There is no option to purchase more than one booth.
  • If you hit the button at 11:59 AM, it will not go anywhere. It is set to open at 12:00 PM, Eastern.
  • Review floor plan, pricing, inclusions, terms and conditions, etc. and get your questions answered and any approvals needed from your company prior to date the link opens. I would hate to see you miss the opportunity to secure a booth because you are waiting for answers and/or approvals.
  • If the registration system does not accept your credit card, change the form of payment to “check” and finish your registration. You can call us later to change the form of payment and we can figure out why the credit card wasn’t accepted. Many times it is a case of an incorrect billing address or card number entered incorrectly.
  • Please do not call or send an email on 3/15/23 and expect an immediate response. We receive lots of calls on booth registration day and all booths may be gone by the time we can get back to you. Reading all details on the Vendor Fair Exhibitors tab usually answers 95% of the questions we receive the day the link goes live.

INVOICE/RECEIPT:

• Your emailed confirmation has a button link to open and print your invoice/receipt.

MODIFY EXISTING VENDOR REGISTRATION / ADD BOOTH REPS:

• If you have confirmed a booth and need to make changes to your registration and/or add booth reps, use the link below.
• You will need the email address and reference number from your emailed booth confirmation.
• If it is not in your inbox, check your junk, spam or other folders. Those are usually the culprits.

Modify Vendor Registration / Add Booth Reps

BOOTH PRICES:

20′ x 8′ = Included in Platinum Double and Gold Double Booth Sponsorships

• Includes two booth representatives/conference attendees
• Additional booth representatives/conference attendees allowed at $950.00 each

10′ x 8′ = Included in Platinum Single Booth, Gold Single Booth, Silver Single Booth and                       Bronze Single Booth Sponsorships

• Includes one booth representative/vendor conference attendee
• Additional booth representatives/vendor conference attendees allowed at $950.00 each

10′ x 8′ = $4,900.00

• Booth fee includes one booth representative/vendor conference attendee
• Additional booth representatives/vendor conference attendees allowed @ $950.00 each

ALL BOOTH SPACES WILL INCLUDE:

• Carpeted booth space *
• Pipe and drape booth space – black drape, 8′ high in back and 3′ high on sides
• One 6′ x 30″ table **, white drape and black skirt
• Two chairs
• One waste basket
• One sign

* The ballroom and Garden Court area are carpeted. If you want additional carpet, you can order through the exhibitor kit.
** If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.

Exhibitor Kit

Encore has a new process for exhibitor requests.

• Click the button below to access the order site.
• Type “HRSG” in the search box.
• Click on the event to start your order.
• Please note: wi-fi will be available for all attendees throughout the conference. You do not need to order separately.

Encore – Exhibitor Order Site – Power and Audio Visual

TERMS & CONDITIONS:

1. Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
   • Exhibiting Companies are owned by the same parent company, or
   • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
2. Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
3. If all booth space is sold out, you can register yourself for the waitlist. If we have any booth cancellations, companies on the waitlist will be offered booth space. Payment in full must be received within 2 business days of accepting the available booth.
4. Each exhibiting representative is expected to wear his/her own badge.
5. Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
6. The HRSG Forum Steering Committee reserves the right to make changes to booth assignments when required in its best judgment.
7. Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
8. Payment for booth space must be received no later than 5:00pm Eastern on April 13, 2023.
9. Booth spaces in which full payment has not been received by 5:00pm Eastern on April 13, 2023 will be cancelled and offered to the next company on the waitlist.

CANCELLATION/REFUND POLICY:
Booth Cancellations:

• Confirmation – April 13, 2023: Refundable with a $75.00 cancellation fee
• April 14, 2023 or later: Non-refundable

Vendors, Consultants, and Additional Booth Representative Cancellations:

• Confirmation – May 12, 2023: Refundable
• May 13, 2023 or later: Non-refundable (Name changes are allowed if the attendee is from the same company and the initial payment is not modified.)

Please contact sheila.vashi@sv-events.net with questions regarding the vendor fair.

ADVERTISING IN USERS’ PRINTED CONFERENCE PROGRAM

Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.

Complimentary ads included in sponsorships:

• Platinum Sponsors – 2-page spread
• Gold Sponsors – full page ad
• Silver Plus and Silver Sponsors – half page ad
• Bronze Sponsors – quarter page ad

2023 Ad Specifications

TERMS AND CONDITIONS:

• Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
• The HRSG Forum Steering Committee reserves the right to refuse any ad they deem inappropriate.
• Ads due April 27, 2023.
• A Dropbox link will be provided for ad upload to everyone who will have an ad in the conference program.
• Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

• Confirmation – April 13, 2023: Refundable
• April 14, 2023 or later: Non-refundable

Please contact sheila.vashi@sv-events.net with questions regarding conference program advertising.