7F Annual Conference 2023

A SPECIAL THANKS TO OUR 2023 CONFERENCE SPONSORS

Diamond

Platinum Plus

Platinum

Gold

Silver Plus

Silver

 

Bronze

IMPORTANT DATES

Updated 12/12/22

USER ATTENDEE REGISTRATION

User Fee
$445.00 (Registrations received by Friday, April 14, 2023)
$495.00 (Registrations received Saturday, April 15, 2023 or later)

User Attendee Conference Registration

THIS REGISTRATION LINK IS FOR USERS ONLY. ANY REGISTRATIONS RECEIVED FROM NON-USERS WILL BE CANCELLED IMMEDIATELY AND ASSESSED A $25.00 ADMINISTRATIVE FEE.

Definition of a User A person who is employed by a company that owns and/or operates combustion turbine generators. This person cannot, as part of their normal duties, provide services (parts, repairs, consulting) to any company other than the one he/she is employed.
Example of a User: A person who works in an office providing technical/operational oversight to the facilities his/her company owns and/or operates.
Example of a non-User: A person who works in an office providing technical/operational oversight to facilities that his/her company does not own and/or operate (the exception: if the person’s company has an operation/maintenance agreement in place with a company that owns a combustion turbine generator; then the person is considered a User as long as their department of employment is not involved with the sale of services to the company outside the agreement).

REGISTRATION MODIFICATIONS: If you need to process a name change or modify the RSVP’s within your registration, please use the link below. You will need the email address in your registration and your confirmation/reference number to access.

User Attendee – Modify Existing Registration

TERMS AND CONDITIONS:

• Attendee must fit the definition of a User.
• Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
• Registration to participate in the 7F Users Group 2023 Annual Conference constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org website forum post conference.

CANCELLATION/REFUND POLICY:

• Cancellations received by Friday, April 14, 2023 – Full conference fee refund
• Cancellations received Saturday, April 15, 2023 or later – No refund **

** We do allow name changes in lieu of cancellation. Attendee must be from the same company and no modifications to payments already received).

If you need any assistance regarding the online registration process or cancellation of your conference registration, please contact sheila.vashi@sv-events.net.

CONFERENCE AGENDA

A printable agenda summary will be added in early 2023.

Last Update: 4/17/23

Some of your top conference sponsors are planning to host events during times when there are no 7F scheduled conference sessions/events. We are asking for RSVP’s to assist them in planning for food and beverage. Details will be added as we receive them.

Please note: You may also receive invitations out from other vendors while at the conference. You can return to your conference registration at any time to modify your rsvps.

__________

SUNDAY, MAY 14, 2023

Kick-off Reception – hosted by PSM and ARNOLD Group
Start Time: 5:00 PM
Location: Private space in Tosca Blu Restaurant (in Renaissance Atlanta Waverly Hotel)
(RSVP within User registration)

__________

WEDNESDAY, MAY 17, 2023

You are cordially invited to attend MD&A’s Premiere Happy Hour Reception on May 17th, 2023, from 5-8pm at the beautiful Xfinity Rooftop Terrace within Truist Park at the Battery, home of the Atlanta Braves.
Enjoy amazing views while sipping on delicious cocktails, nibbling on hors d’oeuvres, and mingling with industry professionals. You can also enjoy activities such as ping pong, foosball and cornhole in the outdoor gaming area.

All attendees will receive a raffle ticket upon entry for a chance to win a special prize at the end of the night of an Executive gift basket, you must be present to win! We hope to see you there!
Please note:

• This hosted event is for Users & their spouses only (limited to 160 people total) (RSVP within User registration)
• Transportation is not be provided.
  • Short 15 minute walk via walkway, connecting to Renaissance Atlanta Waverly Hotel & Convention Center.
  • The hotel does provide complimentary shuttle service within a 3-mile radius, on a first come first serve basis. Their shuttle is a suburban van that can hold approx. 6 guests.

__________

WEDNESDAY, MAY 17, 2023

Evening Event – hosted by PSM and ARNOLD Group
Time: 5:00 PM – 9:00 PM
Location: PBR Atlanta (in Battery Park, overlooking Braves Stadium)
(RSVP within User registration)

Update: The group rooms cut-off date was April 24, 2023 and the hotel is expected to be sold out on Monday night, 5/15/23 and Tuesday night, 5/16/23. The nightly rates on their website are in the $300’s per night.

There are several hotels near the Renaissance Atlanta Waverly Hotel. Below are a handful of major chain hotels closest to the Waverly. We do not have contracted rooms at any of these hotels. You will need to call them to check availability and rates over your dates of stay.

Hotels near the conference hotel

CONFERENCE HOTEL – RENAISSANCE ATLANTA WAVERLY HOTEL & CONVENTION CENTER

Renaissance Atlanta Waverly Hotel & Convention Center

2450 Galleria Pkwy
Atlanta, GA 30339
Hotel Phone: +1 (770) 953-4500

Group rate: $189.00/nt. USD + tax

Last day to reserve accommodations at the group rate: Monday, April 24, 2023 or when the group block is full

Reservation Process: Online link will be in your emailed conference registration confirmation.

• This link will have the group rate pre-populated.
• If you have difficulty confirming your reservation through the link, please email sheila.vashi@sv-events.net. We may need to ask the hotel for additional rooms in the block for specific nights.
• If the block is full or the hotel is sold out, we will post a note on this page letting everyone know.

Special negotiated concessions for rooms confirmed in the 7F group block:

• $15.00/day overnight parking
• Complimentary basic wireless internet in guestrooms
• Group rate honored 3 days pre/post conference dates, based on availability of room type

See standard hotel and room amenities by visiting https://www.marriott.com/en-us/hotels/atlrb-renaissance-atlanta-waverly-hotel-and-convention-center/overview/?scid=f2ae0541-1279-4f24-b197-a979c79310b0

Parking Fees:

• Overnight Guest Rate: $30.00 per day
• Day Parking Rates: $20.00 per day

Please note: If you do not need a rental car during the conference, you may want to consider one of the alternate forms of transportation shown on the Directions/Travel tab.

TRAVEL

CLOSEST AIRPORT:

• Hartsfield-Jackson Atlanta International Airport (ATL) = 21 miles

TRANSPORTATION:
The Renaissance Atlanta Waverly Hotel & Convention Center does not offer airport transportation.

Other Transportation Options

• Rideshare: Currently there are only two Rideshare Companies authorize to pick-up from the airport. The two companies are Uber and Lyft. To utilize these providers you must have their apps on your phone.

Pickup Locations:
Domestic Terminal – Rideshare pickups occur in the North Economy lot. Passengers will proceed through North baggage claim for access to the lower-level escalators located between doors N2 and N3. Once downstairs, follow the orange signs to the Economy lot and request a ride only after arrival at the pickup location.
International Terminal – Rideshare pick-ups occurs on the arrival level outer curb. Exit out of the A1 or A2 door and proceed straight across the crosswalk for your selected ride.

• Taxi:

Pickup Locations:
Domestic Terminal – Taxicab service at the Domestic Terminal is located in the Ground Transportation Center/West Curb, immediately outside and between the W-1 and W-2 door.
International Terminal – Taxicab service at the International Terminal is located on the arrival level outside the A-1 door.

A set fee applies between the Airport and the central business district. A special per-person rate applies for two or more passengers.

DRIVING DIRECTIONS:

• From Hartsfield-Jackson Atlanta International Airport (ATL): https://www.mapquest.com/directions/list/1/from/us/georgia/hartsfield-jackson-atlanta-international-airport-domestic-terminal-south-426424445/to/us/georgia/renaissance-atlanta-waverly-hotel-491523302

VENDOR PRESENTATION OPPORTUNITIES

The button link below to submit an abstract for consideration to present at the 2023 Annual Conference is open 12/2/22 – 1/6/23.

Submit Abstract

Please keep the abstract a brief description. You may upload a supporting pdf document within the registration if you feel the committee needs to see more detail to make a decision. Note: If you are selected to present, your abstract will be seen in the mobile app during the conference. The abstract will serve as an introduction to the presentation topic, not outline the entire presentation. Vendors should use this opportunity to attract Users to their discussion.

VENDOR SOLUTIONS BREAKOUT SCHEDULE:

Monday, May 15, 2023
8:45 AM – 12:00 PM = Vendor Solutions Breakouts (total of 16 vendor presentations)

•   8:45 AM –   9:15 AM    (4) Vendor Solutions Presentations (simultaneous)
•   9:15 AM –   9:30 AM    Break / Transition
•   9:30 AM – 10:00 AM    (4) Vendor Solutions Presentations (simultaneous)
• 10:00 AM – 10:15 AM    Break / Transition
• 10:15 AM – 10:45 AM    (4) Vendor Solutions Presentations (simultaneous)
• 10:45 AM – 11:00 AM    Break / Transition
• 11:00 AM – 12:00 PM    (4) Platinum Sponsor Presentations (simultaneous)

Tuesday, May 16, 2023
8:45 AM – 12:00 PM = Vendor Solutions Breakouts (total of 16 vendor presentations)

•   8:45 AM –   9:15 AM    (4) Vendor Solutions Presentations (simultaneous)
•   9:15 AM –   9:30 AM    Break / Transition
•   9:30 AM – 10:00 AM    (4) Vendor Solutions Presentations (simultaneous)
• 10:00 AM – 10:15 AM    Break / Transition
• 10:15 AM – 10:45 AM    (4) Vendor Solutions Presentations (simultaneous)
• 10:45 AM – 11:00 AM    Break / Transition
• 11:00 AM – 12:00 PM    (4) Platinum Sponsor Presentations (simultaneous)

VENDOR PRESENTATION FEES:

• 30-Minute Vendor Solution Breakout: $515.00
• 1-Hour Platinum Sponsor Presentations: Included in Platinum Sponsorships

Provided in each breakout room:

• LCD projector package
• Laptop will be provided by 7F Users Group – Presenter needs to provide presentation on USB
• One 6′ X 30′ table at the head of the room for materials
• Podium
• Wireless lavaliere microphone for presenter
• Catchbox microphone for Q&A

IMPORTANT DEADLINES:

• 12/01/22: Link opens to submit an abstract
• 01/06/23: 5:00PM, EST – Link to submit abstract closes
• 01/20/23: 5:00 PM, EST – Committee decisions will be emailed to all vendors who submitted an abstract
• 03/14/23: Presentation fee must be paid in full
• 04/14/23: Final presentations are due for committee review. We will provide a MS Teams link to upload your final presentations.

TERMS AND CONDITIONS:

1. Presentations must be technical in nature – addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development…that’s for the vendor fair if you choose.
3. Abstracts will only be accepted through the designated online registration link. The 7F Steering Committee reserves the right to approve or deny any abstract.
4. Multiple abstracts may be submitted. Please focus on quality vs. quantity. Submitting multiple abstracts does not guarantee your company will be chosen to present.
5. Presentation topics may not be changed once chosen by the 7F Steering Committee. If a topic change is absolutely necessary, the 7F Steering Committee reserves the right to cancel your topic and fill the space with another Vendor’s topic. Cancellation policy will apply.
6. The 7F Steering Committee will assign presentation dates, times, and meeting rooms.
7. While the 7F Steering Committee has created an agenda to give the Presenters the undivided attention of the Users, we cannot control or guarantee attendance at your presentation. Presentation fees will not be refunded based on lack of attendance. Presentations are limited to 30 minutes, including Q&A.
8. The $515.00 presentation fee is separate from the exhibit booth fee. Presentation fees will be charged upon confirmation as an Approved Presenter. Booth fees will be charged when booth registration opens. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the 7F Users Group website for all booth details.
9. The 7F Steering Committee reserves the right to cancel the presentation space for vendors whose presentation fees are not paid in full by Tuesday, March 14, 2023.
10. All Presenters must be registered and paid exhibitors at the 7F Annual Conference vendor fair on Monday, May 15, 2023 or Tuesday, May 16, 2023.
11. Presenters who are not sponsors will have booth registration priority after sponsor booth registration and prior to open booth registration for all vendors. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the 7F Users Group website for booth registration schedule.
12. All chosen presenters will be sent a MS Teams link to upload the final presentations for committee review. Presentations are due no later than Friday, April 14, 2023. Please indicate if this document may be added to the 7F Users Group website, accessible on to Users logged in on the User Forum. If presenter needs to submit a modified version for the website, the second file name should include the word “website” to avoid confusion.
13. Only employees of the presenting company will be allowed to attend the presentation unless authorization is expressed to the 7F Steering Committee.

CANCELLATION POLICY:

• Confirmation – March 14, 2023: $450.00 refundable with a $50.00 cancellation fee
• March 15, 2023 or later: Non-refundable

SPONSORSHIP OPPORTUNITIES

Last update: 1/11/23

All sponsorships are filled for 2023.

INVOICE/RECEIPT:

• Your emailed confirmation has a button link to open your invoice/receipt.

TERMS AND CONDITIONS:

• Upload logos in .jpg and .eps formats to the MS Teams link in your sponsorship confirmation by Friday, January 20, 2023. Reference “2023 – Company name” in the subject line.
• Sponsorship payments must be paid in full by Tuesday, January 31, 2023.
• Sponsors must be exhibitors at the 7F Annual Conference vendor fair on Monday, May 15, 2023 or Tuesday, May 16, 2023.
• Sponsors will have booth registration priority. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the website for booth registration schedule.

CANCELLATION POLICY:

• Sponsorship fees are non-refundable

VENDOR FAIR DATES:

• Monday, May 15, 2023
  4:00 PM – 7:00 PM
• Tuesday, May 16, 2023
  4:00 PM – 7:00 PM

Important Notes:

• Exhibiting both evenings is included for Platinum and Gold level sponsors
• Silver and Bronze sponsors have the option to exhibit both evenings (booth fees and additional booth rep fees apply for both evenings)
• Non-sponsors may purchase one booth on one evening only

Exhibitor Itinerary

VENDOR FAIR FLOOR PLAN:

Interactive floor plan shows vendors confirmed to booths. You cannot purchase a booth from this link. Button to purchase a booth is further down this page.

2023 Interactive Vendor Fair Floor Plan

Color coding index for booth availability

• • Grey Booths = Sold
  • Blue Booths = Single Booths (10’W x 8’D)
    – Exhibiting one day only – Select a booth on Monday OR Tuesday only
  • Purple Booth = Single Booths (10’W x 8’D)
    – Sponsors w/single booths who rsvp’d to exhibit both days
    – Select a purple booth on Monday. The same booth number for Tuesday is already grey. It will apply for both days.
  • Yellow Booths = Double Booths (20’W x 8’D)
    – Platinum and Gold Sponsors w/double booths, exhibiting both days
    – Select a yellow booth on Monday. The same booth number for Tuesday is already grey. It will apply for both days.
  • Green Booth = Quad Booth (20′ x 20′ quad booth)
    – Platinum Plus Sponsor w/quad booth, exhibiting both days
    – Select the green booth on Monday. The same booth number for Tuesday is already grey. It will apply for both days.

2023 Printable Vendor Fair Floor Plan

LEAD RETRIEVAL:

All badges will have QR Codes. Download any QR code scanner app to your smart device. If you scan a User attendee’s badge at the vendor fair, you will receive their name, company, work phone number, and email address.

ATTENDEE LIST:

The attendee list will be shared with all exhibiting companies one week prior to the conference (Monday, May 8, 2023).

Scam Alert: Please be aware that emails go out every year from unknown parties trying to sell the attendee lists to Vendors. Power Users does not sell the attendee list.

VENDOR / BOOTH REGISTRATION:

• Early Registration Dates (Sponsors and Approved Presenters only):
  SV Events will email a link at 11:30 AM, Eastern each day as noted below. Registrations need to be completed by 5:30 PM, Eastern. If you do not register by that time, we will select a booth for you so we can get the site ready for the next level of early registrations.
  • 2/14/2023 – Platinum Plus / Platinum sponsors
  • 2/15/2023 – Gold sponsors
  • 2/16/2023 – Silver Plus / Silver sponsors
  • 2/17/2023 – Bronze sponsors
  • 2/22/2023 – Approved Presenters
• Open Booth Registration:
  

Purchase a Booth

IMPORTANT: Cancellations for double booking booths will be charged a $75.00 administrative fee.

Important Notes/Helpful Hints for open registration on 2/23/23:

• • There is no option to purchase more than one booth.
  • If you hit the button at 11:59 AM, it will not go anywhere. It is set to open at 12:00 PM, Eastern.
  • Review floor plan, pricing, inclusions, terms and conditions, etc. and get your questions answered and any approvals needed from your company prior to date the link opens. I would hate to see you miss the opportunity to secure a booth because you are waiting for answers and/or approvals.
  • If the registration system does not accept your credit card, change the form of payment to “check” and finish your registration. You can call us later to change the form of payment and we can figure out why the credit card wasn’t accepted. Many times it is a case of an incorrect billing address or card number entered incorrectly.
  • Please do not call or send an email on 2/23/23 and expect an immediate response. We receive lots of calls on booth registration day and all booths may be gone by the time we can get back to you. Reading all details on the Vendor Fair Exhibitors tab usually answers 95% of the questions we receive the day the link goes live.

INVOICE/RECEIPT:

• Your emailed confirmation has a button link to open and print your invoice/receipt.

MODIFY EXISTING VENDOR REGISTRATION / ADD BOOTH REPS:

• If you have confirmed a booth and need to make changes to your registration and/or add booth reps, use the link below.
• You will need the email address and reference number from your emailed booth confirmation.
• If it is not in your inbox, check your junk, spam or other folders. Those are usually the culprits.

Modify Vendor Registration / Add Booth Reps

BOOTH PRICES:

20’W x 8D’ = Included in Platinum Double and Gold Double Booth Sponsorships

• Includes a maximum of ten representatives allowed in booth
• Same booth reps both days

10’W x 8D’ = Included in Platinum Single and Gold Single Booth Sponsorships

• Includes a maximum of six representatives allowed in booth
• Same booth reps both days

10′W x 8D′ = $1,775.00

• Booth fee includes two booth representatives
• Additional booth representatives @ $211.00 each
• Maximum of six representatives allowed in booth
• Exhibit in one booth on Monday or Tuesday only

ALL BOOTH SPACES WILL INCLUDE:

• Carpeted booth space *
• Pipe and drape booth space – black drape, 8′ high in back and 3′ high on sides
• One 6′ x 30″ table **, white drape and black skirt
• Two chairs
• One waste basket
• One sign

* The exhibit hall will have carpet in all booth and aisle space. If you want additional carpet, you can order through the exhibitor kit.
** If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.

Exhibitor Kit – Monday

Exhibitor Kit – Tuesday

Exhibit Hall D – Power and Audio Visual Orders

TERMS & CONDITIONS:

1. Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
   • Exhibiting Companies are owned by the same parent company, or
   • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
2. Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
3. If all booth space is sold out, you can register yourself for the waitlist. If we have any booth cancellations, companies on the waitlist will be offered booth space. Payment in full must be received within 2 business days of accepting the available booth.
4. Each 10’W x 8’D booth space is allowed a maximum of (6) six exhibiting company representatives.
5. Each 20’W x 8’D booth is allowed a maximum of (10) ten exhibiting company representatives.
6. Breakout session presenter(s) from an exhibiting company must be registered as an additional booth rep. if planning to attend the vendor fair.
7. Each exhibiting representative is expected to wear his/her own badge.
8. Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
9. The 7F Steering Committee reserves the right to make changes to booth assignments when required in its best judgment.
10. Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
11. Payment for booth space must be received no later than 5:00pm Eastern on March 14, 2023.
12. Booth spaces in which full payment has not been received by 5:00pm Eastern on March 14, 2023 will be cancelled and offered to the next company on the waitlist.

CANCELLATION/REFUND POLICY:
Booth Cancellations:

• Confirmation – March 14, 2023: Refundable with a $75.00 cancellation fee
• March 15, 2023 or later: Non-refundable

Additional Booth Representative Cancellations:

• Confirmation – May 05, 2023: Refundable
• May 06, 2023 or later: Non-refundable (Name changes are allowed if the attendee is from the same company and the initial payment is not modified.)

Please contact sheila.vashi@sv-events.net with questions regarding the vendor fair.

ADVERTISING IN USERS’ PRINTED CONFERENCE PROGRAM

Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.

Complimentary ads included in sponsorships:

• Platinum Sponsors – 2-page spread
• Gold Sponsors – full page ad
• Silver Plus and Silver Sponsors – half page ad
• Bronze Sponsors – quarter page ad

2023 Ad Specifications

TERMS AND CONDITIONS:

• Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
• The 7F Steering Committee reserves the right to refuse any ad they deem inappropriate.
• Ads due March 14, 2023.
• A MS Teams link will be for ad upload to everyone who will have an ad in the conference program.
• Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

• Confirmation – March 14, 2023: Refundable
• March 15, 2023 or later: Non-refundable

Please contact sheila.vashi@sv-events.net with questions regarding conference program advertising.