7F Annual Conference 2022

31st Annual Conference

May 23-27, 2022

Fairmont Dallas Hotel
1717 N Akard Street
Dallas, TX 75201

A Special Thanks to our 2022 Conference Sponsors

Diamond

Platinum

Silver Plus

Silver

 

Bronze

 


Updated 11/01/21

IMPORTANT DATES FOR USERS
2/01/2022
User registration opens
4/22/2022 User registration – Last day to register for $445 fee
4/22/2022 User registration – Last day to cancel registration and receive a full refund
4/23/2022 User registration – Conference fee increases to $495
5/19/2022 User registration – Deadline for check payments
IMPORTANT DATES FOR VENDORS
11/02/2021
Presentation opportunities – Link opens to submit abstracts for consideration to present at the conference. Must submit through online site to be considered.
12/01/2021
Sponsorship opportunities – Link will open @ 12:00 PM, Eastern
12/03/2021
Presentation opportunities – Last day to submit abstracts for consideration to present at the conference.
12/17/2021
Sponsors – company logo in .jpg and .eps formats are due.
1/21/2022
Presentation opportunities – All vendors who submitted abstracts through the link will receive the list of accepted presentations by 5:30 PM, Eastern.
1/31/2022
Sponsors – Full payment for sponsorships are due.
2/15/2022
Early Booth Registration – Link will be emailed to Platinum Double Booth Sponsors at 11:30 AM, Eastern
2/16/2022
Early Booth Registration – Link will be emailed to Platinum Single Booth Sponsors at 11:30 AM, Eastern
2/17/2022
Early Booth Registration – Link will be emailed to Silver Plus and Silver Sponsors at 11:30 AM, Eastern
2/18/2022
Early Booth Registration – Link will be emailed to Bronze Sponsors at 11:30 AM, Eastern
2/21/2022
Early Booth Registration – Link will be emailed to approved Presenters at 11:30 AM, Eastern
2/23/2022
Vendor Booth Registration goes live at 12:00 PM, Eastern. The link will be on the Vendor Fair Exhibitors tab.
3/22/2022
Vendor Presentation fee must be paid in full; Last day to cancel with a $50 cancellation fee
3/23/2022
Vendor booth must be paid in full; Last day to cancel a vendor booth with a $50 fee
3/23/2022
Vendor ads due for printed program; Last day to cancel ad space for full refund
4/22/2022
All vendor presentations should have been received for steering committee review. A Dropbox link will be sent to all presenters to upload presentations.

User Fee
$445.00 (Registrations received by Friday, April 22, 2022)
$495.00 (Registrations received Saturday, April 23, 2022 or later)

User conference registration link below opens on 2/1/22.
User Attendee Conference Registration

THIS REGISTRATION LINK IS FOR USERS ONLY. ANY REGISTRATIONS RECEIVED FROM NON-USERS WILL BE CANCELLED IMMEDIATELY AND ASSESSED A $25.00 ADMINISTRATIVE FEE.

Definition of a User A person who is employed by a company that owns and/or operates combustion turbine generators. This person cannot, as part of their normal duties, provide services (parts, repairs, consulting) to any company other than the one he/she is employed.
Example of a User: A person who works in an office providing technical/operational oversight to the facilities his/her company owns and/or operates.
Example of a non-User: A person who works in an office providing technical/operational oversight to facilities that his/her company does not own and/or operate (the exception: if the person’s company has an operation/maintenance agreement in place with a company that owns a combustion turbine generator; then the person is considered a User as long as their department of employment is not involved with the sale of services to the company outside the agreement).

REGISTRATION MODIFICATIONS: If you need to process a name change or modify the RSVP’s within your registration, please use the link below. You will need the email address in your registration and your confirmation/reference number to access.

User Attendee – Modify Existing Registration

TERMS AND CONDITIONS:

  • Attendee must fit the definition of a User.
  • Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
  • Registration to participate in the 7F Users Group 2022 Annual Conference constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org website forum post conference.

CANCELLATION/REFUND POLICY:

  • Cancellations received by Friday, April 22, 2022 – Full conference fee refund
  • Cancellations received Saturday, April 23, 2022 or later – No refund

If you need any assistance regarding the online registration process or cancellation of your conference registration, please contact sheila.vashi@sv-events.net.

Last Update: 11/01/21

Using feedback from Users and Vendors during our past conferences, we have made some changes in the agenda format for 2022.

7F Printable Agenda Format

A detailed agenda will be added in early 2022.
7F Printable Detailed Agenda

Fairmont Dallas

1717 N Akard Street
Dallas, TX 75201
Hotel Phone: +1 (214) 720-2020

Group rate: $189.00/nt. USD + tax

Last day to reserve accommodations at the group rate: Monday, May 2, 2022

Reservation Process: Online link below or call hotel direct

Group block will open for reservations on February 1, 2022.

User Attendee – Reserve Hotel Accommodations

OEM/Vendor/Consultant – Reserve Hotel Accommodations

COVID-19 Updates and what to expect from the hotel:
  • Hotel standard will be added in early 2022 and updated as things change.

Special negotiated concessions for rooms confirmed in the 7F group block:

  • Complimentary basic guestroom internet
  • Group rate honored 3 days pre/post conference dates, based on availability of room type

See standard hotel and room amenities by visiting https://www.fairmont.com/dallas/?y_source=1_MTIzNjE0MjgtNzE1LWxvY2F0aW9uLmdvb2dsZV93ZWJzaXRlX292ZXJyaWRl

Parking Fees:

  • Overnight Guest Rate:
    • $34.00 (exclusive of tax) including in-and-out privileges
  • Visitor Rates:
    • $19.00 for less than 4 hours (exclusive of tax); no in-and-out privileges
    • $24.00 for 4-8 hours (exclusive of tax); no in-and-out privileges
    • $34.00 for more than 8 hours (exclusive of tax); no in-and-out privileges

Please note: If you do not need a rental car during the conference, you may want to consider one of the alternate forms of transportation shown on the Directions/Travel tab.

ATTENTION – HOUSING ALERT SCAM
If you receive a call from anyone stating they are the booking company for the hotel rooms and offer you a discounted room rate, this is a SCAM! They are either asking for payment in full or the first night’s room deposit.
The 7F Users Group has a discounted room rate negotiated directly with the hotel by SV Events. We do not use a rooms housing company, booking company, etc. Reservations can be made by using one of the methods noted above.
Please contact support@sv-events.net if you have any questions.

TRAVEL

CLOSEST AIRPORT:

  • Dallas Love Field Airport (DAL) = 5 miles
  • Dallas/Fort Worth International Airport (DFW) = 18 miles

TRANSPORTATION:
The Fairmont Dallas Hotel does not offer complimentary shuttle service.

  • Estimated taxi fare: $40.00 USD (one way)

DRIVING DIRECTIONS:

From Dallas Love Field (DAL) Airport:

  • Exit airport turning right onto W. Mockingbird Lane
  • Turn left at Maple
  • Go 2 mi and turn right at Wycliff, then left at Harry Hines Blvd
  • Take slight right at Field and then left at Woodall Rodgers Fwy (feeder street)
  • The first light is Akard, turn right
  • The hotel is past the first light on the right

From Dallas/Fort Worth (DFW) Airport:

  • Follow the signs to Dallas from either the North or South exits
  • North exit is Hwy 114 to I-35E South
  • South exit is 183 to I-35E South
  • Continue on I-35E South; Exit 75/Sherman
  • Take first exit, Field/Griffin
  • Merge onto Griffin
  • Continue straight to Ross and turn left
  • Go 2 blocks to Akard and turn left
  • The hotel is immediately on the left

VENDOR PRESENTATION OPPORTUNITIES

2022 Vendor Presentation Opportunities

The link to submit an abstract for consideration to present at the 2022 Annual Conference is now closed.

Please keep the abstract a brief description. You may upload a supporting pdf document within the registration if you feel the committee needs to see more detail to make a decision. Note: If you are selected to present, your abstract will be seen in the mobile app during the conference. The abstract will serve as an introduction to the presentation topic, not outline the entire presentation. Vendors should use this opportunity to attract Users to their discussion.

VENDOR PRESENTATION FEES:

  • 30-Minute Vendor Solution Breakout: $500.00
  • 1-Hour Lunch and Learn Breakout: Included in Platinum Sponsorships

Provided in each breakout room:

  • LCD projector package
  • Laptop will be provided by 7F Users Group – Presenter needs to provide presentation on USB
  • One 6′ X 30′ table at the head of the room for materials
  • Podium
  • Wireless lavaliere microphone for presenter
  • Catchbox microphone for Q&A

VENDOR SOLUTIONS BREAKOUT SCHEDULE:

Monday, May 23, 2022
8:00 AM – 12:00 PM = Vendor Solutions Breakouts (total of twenty-five 30-minute vendor presentations)

  •   8:00 AM –   8:30 AM    (5) simultaneous presentations
  •   8:30 AM –   8:45 AM    Break / Transition
  •   8:45 AM –   9:15 AM    (5) simultaneous presentations
  •   9:15 AM –   9:30 AM    Break / Transition
  •   9:30 AM – 10:00 AM    (5) simultaneous presentations
  • 10:00 AM – 10:15 AM    Break / Transition
  • 10:15 AM – 10:45 AM    (5) simultaneous presentations
  • 10:45 AM – 11:00 AM    Break / Transition
  • 11:00 AM – 11:30 AM    (5) simultaneous presentations

11:30 AM – 12:45 PM = Lunch and Learn Breakouts (total of five premium 1-hour vendor presentations)

  • 11:30 AM – 11:45 AM    Go through lunch buffet and get seated
  • 11:45 AM – 12:00 PM    (5) simultaneous presentations (included option for Platinum Sponsors)

Tuesday, May 24, 2022
8:00 AM – 12:00 PM = Vendor Solutions Breakouts (total of twenty-five 30-minute vendor presentations)

  •   8:00 AM –   8:30 AM    (5) simultaneous presentations
  •   8:30 AM –   8:45 AM    Break / Transition
  •   8:45 AM –   9:15 AM    (5) simultaneous presentations
  •   9:15 AM –   9:30 AM    Break / Transition
  •   9:30 AM – 10:00 AM    (5) simultaneous presentations
  • 10:00 AM – 10:15 AM    Break / Transition
  • 10:15 AM – 10:45 AM    (5) simultaneous presentations
  • 10:45 AM – 11:00 AM    Break / Transition
  • 11:00 AM – 11:30 AM    (5) simultaneous presentations

11:30 AM – 12:45 PM = Lunch and Learn Breakouts (total of five premium 1-hour vendor presentations)

  • 11:30 AM – 11:45 AM    Go through lunch buffet and get seated
  • 11:45 AM – 12:00 PM    (5) simultaneous presentations (included option for Platinum Sponsors)

IMPORTANT DEADLINES:

  • 11/02/21: Link opens to submit an abstract
  • 12/03/21: 5:00PM, EST – Link to submit abstract closes
  • 01/21/22: 5:00 PM, EST – Committee decisions will be emailed to all vendors who submitted an abstract
  • 03/22/22: Presentation fee must be paid in full
  • 04/22/22: Final presentations are due for committee review. We will provide a Dropbox link to upload your final presentations.

TERMS AND CONDITIONS:

  1. Presentations must be technical in nature – addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
  2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development…that’s for the vendor fair if you choose.
  3. Abstracts will only be accepted through the designated online registration link. The 7F Steering Committee reserves the right to approve or deny any abstract.
  4. Multiple abstracts may be submitted. Please focus on quality vs. quantity. Submitting multiple abstracts does not guarantee your company will be chosen to present.
  5. Presentation topics may not be changed once chosen by the 7F Steering Committee. If a topic change is absolutely necessary, the 7F Steering Committee reserves the right to cancel your topic and fill the space with another Vendor’s topic. Cancellation policy will apply.
  6. The 7F Steering Committee will assign presentation dates, times, and meeting rooms.
  7. While the 7F Steering Committee has created an agenda to give the Presenters the undivided attention of the Users, we cannot control or guarantee attendance at your presentation. Presentation fees will not be refunded based on lack of attendance. Presentations are limited to 30 minutes, including Q&A.
  8. The $500.00 presentation fee is separate from the exhibit booth fee. Presentation fees will be charged upon confirmation as a Presenter. Booth fees will be charged when booth registration opens. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the 7F Users Group website for all booth details.
  9. The 7F Steering Committee reserves the right to cancel the presentation space for vendors whose presentation fees are not paid in full by Tuesday, March 22, 2022.
  10. All Presenters must be registered and paid exhibitors at the 7F Annual Conference vendor fair on Monday, May 23, 2022 or Tuesday, May 24, 2022.
  11. Presenters who are not sponsors will have booth registration priority after sponsor booth registration and prior to open booth registration for all vendors. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the 7F Users Group website for booth registration schedule.
  12. All chosen presenters will be sent a Dropbox link to upload the final presentations for committee review. Presentations are due no later than Friday, April 22, 2022. Please indicate if this document may be added to the 7F Users Group website. If presenter needs to submit a modified version for the website, the second file name should include the word “website” to avoid confusion.
  13. Only employees of the presenting company will be allowed to attend the presentation unless authorization is expressed to the 7F Steering Committee.

CANCELLATION POLICY:

  • Confirmation – March 22, 2022: $450.00 refundable with a $50.00 cancellation fee
  • March 23, 2022 or later: Non-refundable

Special Exception in 2022: If the live conference is cancelled due to COVID, all money received will be refunded/managed, based on presenting company’s preference from options below. Multiple options can be selected.

  • Receive a full refund
  • Apply credit balance toward digital conferences
  • Apply credit balance toward a 2023 live conference

SPONSORSHIP OPPORTUNITIES

All sponsorships are filled for the 2022 Annual Conference.

Sponsorship Levels, Benefits, Fees

TERMS AND CONDITIONS:

  • Upload logos in .jpg and .eps formats to the Dropbox link in your sponsorship confirmation by Friday, December 17, 2022. Reference “2022 – Company name” in the subject line.
  • Sponsorship payments must be paid in full by Monday, January 31, 2022.
  • Sponsors must be registered and paid exhibitors at the 7F Annual Conference vendor fair on Monday, May 23, 2022 or Tuesday, May 24, 2022.
  • Sponsors will have booth registration priority. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the website for booth registration schedule.

CANCELLATION POLICY:

  • Sponsorship fees are non-refundable

Special Exception in 2022: If the live conference is cancelled due to COVID, all money received will be refunded/managed, based on sponsor’s preference from options below. Multiple options can be selected.

  • Receive a full refund
  • Apply credit balance toward digital conferences
  • Apply credit balance toward a 2023 live conference

See all details below for 2022 changes…

VENDOR FAIR DATES:

  • Monday, May 23, 2022
    4:00 PM – 7:00 PM (69 exhibitors – different exhibitors each day, except for Platinum sponsors)
  • Tuesday, May 24, 2022
    4:00 PM – 7:00 PM (69 exhibitors – different exhibitors each day, except for Platinum sponsors)

Only Platinum Sponsors will exhibit both days.

Floor Plan will be available by January 15, 2022
2022 Vendor Fair Floor Plan

VENDOR ITINERARY:
The itinerary on the link below shows the exhibitor set-up and tear-down schedule as well as other areas of  participation as applicable.

Vendor Itinerary

Early Registration Dates:
SV Events will email a link at 11:30 AM, Eastern each day as noted below. Registrations need to be completed by 5:30 PM, Eastern. If you do not register by that time, we will select a booth for you so we can get the site ready for the next level of early registrations.

  • 2/15/22 – Platinum DB sponsors
  • 2/16/22 – Platinum SB sponsors
  • 2/17/22 – Silver Plus and Silver sponsors
  • 2/18/22 – Bronze sponsors
  • 2/21/22 – Approved Presenters

Vendor booth registration link below will open at 12:00 PM, Eastern on Wednesday, February 23, 2022.
Purchase a Booth

IMPORTANT: Cancellations for double booking booths will be charged a $75.00 administrative fee.

Important Notes/Helpful Hints:

  • There is no option to purchase more than one booth.
  • If you hit the button at 11:59 AM, it will not go anywhere. It is set to open at 12:00 PM, Eastern.
  • Review floor plan, pricing, inclusions, terms and conditions, etc. and get your questions answered and any approvals needed from your company prior to date the link opens. I would hate to see you miss the opportunity to secure a booth because you are waiting for answers and/or approvals.
  • If the registration system does not accept your credit card, change the form of payment to “check” and finish your registration. You can call us later to change the form of payment and we can figure out why the credit card wasn’t accepted. Many times it is a case of an incorrect billing address or card number entered incorrectly.
  • Please do not call or send an email on 2/23/22 and expect an immediate response. We receive lots of calls on booth registration day and all booths may be gone by the time we can get back to you. Reading all details on the Vendor Fair Exhibitors tab usually answers 95% of the questions we receive the day the link goes live.

If you have confirmed a booth and need to make changes to your registration and/or add booth reps, use the link below. You will need the email address and reference number from your emailed booth confirmation. If it is not in your inbox, check your junk, spam or other folders. Those are usually the culprits.

Link below will be available by March 1, 2022
Modify Vendor Registration / Add Booth Reps

BOOTH PRICES:

20′ x 8′ = Included in Platinum Double Booth Sponsorships

  • Includes a maximum of ten representatives allowed in booth
  • Same booth reps both days

10′ x 8′ = Included in Platinum Single Booth Sponsorships

  • Includes a maximum of six representatives allowed in booth
  • Same booth reps both days

10′ x 8′ = $1,525.00

  • Booth fee includes two booth representatives
  • Additional booth representatives @ $210.00 each
  • Maximum of six representatives allowed in booth
  • Exhibit in one booth on Monday or Tuesday only

ALL BOOTH SPACES WILL INCLUDE:

  • Carpeted booth space *
  • Pipe and drape booth space – black drape, 8′ high in back and 3′ high on sides
  • One 6′ x 30″ table **, white drape and black skirt
  • Two chairs
  • One waste basket
  • One sign

* The ballroom is carpeted. If you want additional carpet, you can order through the exhibitor kit.
** If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.

Links below will be available by February 1, 2022

Exhibitor Kit – Monday

Exhibitor Kit – Tuesday

Electrical and Audio Visual Order Form

TERMS & CONDITIONS:

  1. Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
    • Exhibiting Companies are owned by the same parent company, or
    • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
  2. Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
  3. If all booth space is sold out, you can register yourself for the waitlist. If we have any booth cancellations, companies on the waitlist will be offered booth space. Payment in full must be received within 2 business days of accepting the available booth.
  4. Each 10’W x 8’D booth space is allowed a maximum of (6) six exhibiting company representatives.
  5. Each 20’W x 8’D booth is allowed a maximum of (10) ten exhibiting company representatives.
  6. Breakout session presenter(s) from an exhibiting company will be counted as an exhibiting company representative(s) if in the booth during the vendor fair.
  7. Each exhibiting representative is expected to wear his/her own badge.
  8. Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
  9. The 7F Steering Committee reserves the right to make changes to booth assignments when required in its best judgment.
  10. Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
  11. Payment for booth space must be received no later than 5:00pm Eastern on March 23, 2022.
  12. Booth spaces in which full payment has not been received by 5:00pm Eastern on March 23, 2022 will be cancelled and offered to the next company on the waitlist.

CANCELLATION/REFUND POLICY:
Booth Cancellations:

  • Confirmation – March 23, 2022: Refundable with a $75.00 cancellation fee
  • March 24, 2022 or later: Non-refundable

Additional Booth Representative Cancellations:

  • Confirmation – May 13, 2022: Refundable
  • May 14, 2022 or later: Non-refundable (Name changes are allowed if the attendee is from the same company and the initial payment is not modified.)

Please contact sheila.vashi@sv-events.net with questions regarding the vendor fair.

ADVERTISING IN USERS’ PRINTED CONFERENCE PROGRAM:

Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.

Complimentary ads included in sponsorships:

  • Platinum Sponsors – 2-page spread
  • Silver Plus and Silver Sponsors – half page
  • Bronze Sponsors – quarter page

2022 Ad Specifications

TERMS AND CONDITIONS:

  • Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
  • The 7F Steering Committee reserves the right to refuse any ad they deem inappropriate.
  • Ads due March 23, 2022. Send to sheila.vashi@sv-events.net.
  • Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

  • Confirmation – March 23, 2022: Refundable
  • March 24, 2022 or later: Non-refundable

Special Exception in 2022: If the live conference is cancelled due to COVID, all money received will be refunded/managed, based on exhibitor’s preference from options below. Multiple options can be selected.

  • Receive a full refund
  • Apply credit balance toward digital conferences
  • Apply credit balance toward a 2023 live conference

Please contact sheila.vashi@sv-events.net with questions regarding conference program advertising.

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