LTUG 2023 – Legacy Turbine Users Conference

A SPECIAL THANK YOU TO OUR 2023 CONFERENCE SPONSORS

Diamond

Platinum Plus

Platinum

Gold

Silver Plus

Silver

Bronze

IMPORTANT DATES

Updated: 1/29/23

USER ATTENDEE CONFERENCE REGISTRATION

Definition of a User
A person who is employed by a company that owns and/or operates combustion turbine generators. This person cannot, as part of their normal duties, provide services (parts, repairs, consulting) to any company other than the one he/she is employed.
Example of a User: A person who works in an office providing technical/operational oversight to the facilities his/her company owns and/or operates.
Example of a non-User: A person who works in an office providing technical/operational oversight to facilities that his/her company does not own and/or operate (the exception: if the person’s company has an operation/maintenance agreement in place with a company that owns a combustion turbine generator; then the person is considered a User as long as their department of employment is not involved with the sale of services to the company outside the agreement).

User Attendee Conference Fee
$425.00 USD (Registrations received by June 16, 2023)
$475.00 USD (Registrations received June 17, 2023 or later)

User Registration link below will open on Wednesday, March 29, 2023.
Register Now

THIS REGISTRATION LINK IS FOR USERS ONLY. ANY REGISTRATIONS RECEIVED FROM NON-USERS WILL BE CANCELLED IMMEDIATELY AND ASSESSED A $25.00 ADMINISTRATIVE FEE.

REGISTRATION MODIFICATIONS:
If you need to process a name change or modify the RSVP’s within your registration, please return to the Conference Registration link and click the “Modify Registration” button. Enter your email address and registration ID (confirmation). If you need any assistance regarding the online registration process or cancellation of your conference registration, please contact Sheila Vashi at 678-357-9423, ext. 101 or Sheila.Vashi@SV-Events.net.

TERMS AND CONDITIONS:

• Attendee must fit the definition of a User.
• Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
• Registration to participate at any of the User Group conferences under the Power Users umbrella constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org forum website post conference.

CANCELLATION/REFUND POLICY:

• Cancellations received by June 16, 2023 – Full conference fee refund
• Cancellations received June 17, 2023 or later – No refund

CONFERENCE AGENDA

All sessions are “User Only” sessions unless noted otherwise on the agendas. Presenting vendors are allowed in the room when it is their time to present.

Last update: 1/25/23

AGENDA FORMAT SUMMARY

Some of your top conference sponsors are planning to host events during times when there are no LTUG scheduled conference sessions/events. We are asking for RSVP’s to assist them in planning for food and beverage. Details will be added as we receive them.

Please note: You may also receive invitations out from other vendors while at the conference. You can return to your conference registration at any time to modify your rsvps.

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Tuesday, July 18, 2023

EthosEnergy cordially invites you to the Gila River Casino’s TopGolf Swing Suite on July 18, 2023 from 6 pm to 10 pm.

• The space has been privately reserved for LTUG users to eat, drink, and hang out – whether you are an aspiring golf pro or swinging a club for the first time.
• The suite features a lounge where food and cocktails will be provided as well as two virtual Swing Suites where you can compete with your industry colleagues.
• Gifts and prizes will be included!
• Complimentary transportation will be provided, more details to come.

Information coming soon…

CONFERENCE HOTEL – SHERATON GRAND AT WILD HORSE PASS

SHERATON GRAND AT WILD HORSE PASS

Sheraton Grand at Wild Horse Pass
5594 W Wild Horse Pass Blvd
Phoenix, AZ 85226
Hotel Phone: +1 (602) 225-0100

Group Rate: $179.00 + tax (single/double occupancy)

• Reservations can only made by using the special group link located in your confirmation email once you register for the conference.
• Resort fee (normally $29.00/nt.) is waived for everyone with reservations in the group block
• The last day to reserve rooms at group rate: 5:00 PM hotel local time, Friday, June 23, 2023 or when group block is filled.
• Hotel will honor group rate 3 days prior and 3 days following the conference dates based on hotel availability

See standard hotel and room amenities by visiting

Check-In: 4:00 PM
Check-Out: 11:00 AM

Internet:

• Guest rooms: Standard Wi-Fi – complimentary for everyone in group block
• Public areas: Complimentary Wi-Fi in public areas
• Meeting Space: Complimentary Wi-Fi in meeting space (with normal email usage)

Parking:

• Self Parking: Complimentary
• Valet Parking: $22.00 Daily

TRAVEL

Airport Code: PHX – Phoenix Sky Harbor International Airport
17 miles – approx. 25 minutes from hotel

Directions from Phoenix Sky Harbor International Airport:

• Head west on E Sky Harbor Blvd. Go for 0.1 mi.
• Then 0.11 miles
• Keep left onto E Sky Harbor Blvd toward Terminal/West Economy Parking/Cell Phone Lot/West To 24th St/Downtown Phoenix/Rental Car Center/I-10/I-17/AZ-51. Go for 0.5 mi.
• Then 0.49 miles
• Keep middle onto E Sky Harbor Blvd toward West To 24th St/Downtown Phoenix/Rental Car Center/I-10/I-17/AZ-51. Go for 0.2 mi.
• Then 0.25 miles
• Keep left onto E Sky Harbor Blvd toward 24th St/Rental Car Center/I-10 E/I-17. Go for 0.1 mi.
• Then 0.10 miles
• Turn right onto E Buckeye Rd. Go for 0.5 mi.
• Then 0.46 miles
• Continue on E Buckeye Rd toward I-17 N/I-10 E. Go for 0.3 mi.
• Then 0.25 miles
• Continue on E Buckeye Rd toward I-17/I-10. Go for 0.2 mi.
• Then 0.22 miles
• Turn left and take ramp onto I-10 E (Papago Fwy) toward I-17. Go for 13.6 mi.
• Then 13.62 miles
• Take exit 162 toward Wild Horse Pass Blvd onto W Wild Horse Pass Blvd. Go for 2.7 mi.
• Then 2.75 miles
• Turn right onto W Wild Horse Pass Blvd. Go for 0.2 mi.
• Then 0.19 miles

Airport/Hotel Transportation:
This hotel does not provide airport shuttle service.

Ride Share Services:
Ride share services are available 24 hours a day, seven days a week.

Terminal pick-up locations for ride share service providers are as follows:

• Terminal 3: South outer curb, west end between doors #2 and #4
• Terminal 4: Level 1, north outer curb, far west end outside door #1
• Terminal 4: Level 1, south outer curb east end outside door #6 or door #8

Travel Tip: Customers should arrange their ride once they have all of their bags and are ready to exit the terminal.

Taxis:
Taxi terminal access is as follows:

• Terminal 3: North curb, outside door # 7
  Terminal 4: Level 1, North curb, outside door # 7 and south curb, outside door #6

Any taxi company can drop off at the airport. Three taxi companies are under contract to pick up passengers at airport curbs, and their prices are regulated and set by City code. These companies include AAA/Yellow Cab, Mayflower Cab and VIP Taxi.

Rates remain the same regardless of company, number of passengers and number of bags. The first mile is $5. Each additional mile is $2.30. Each hour of a traffic delay is $23. The minimum fare is $15.

VENDOR PRESENTATION OPPORTUNITIES

The link to submit abstracts is now closed.

IMPORTANT DEADLINES:

• 01/31/23: Link opens to submit an abstract
• 02/28/23: 5:00PM, EST – Link to submit abstract closes
• 03/31/23: 5:00 PM, EST – All Vendors who submit an abstract through the online link will be notified as to whether or not their abstracts were chosen.
• 06/16/23: Final presentations are due for committee review. A Dropbox link will be emailed to approved presenters to upload presentation.

TERMS AND CONDITIONS:

1. Presentations must be technical in nature – addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development…that’s for the vendor fair if you choose.
3. Multiple abstracts may be submitted. While this does not guarantee your company will be chosen to present, it can certainly increase your odds of submitting a hot topic of interest for the upcoming conference. All abstracts will be reviewed by all steering committees and could be chosen by any of them.
4. Abstracts will only be accepted through the attached link on this page.
5. The steering committees reserve the right to approve or deny any abstract submitted for the annual conferences.
6. Presentation topics may not be changed once chosen by the steering committee. If a topic change is necessary, the steering committee reserves the right to cancel your topic and fill the space with another presentation.
7. All presenting companies are required to be Vendor Fair exhibitors on Monday, July 17, 2023.
8. Participating Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
9. Presenters who are not sponsors will have booth registration priority after the sponsors’ early booth registration and prior to the opening of  booth registration for all vendors. See “Vendor Fair Exhibitors” tab for the booth registration schedule.

CANCELLATION POLICY:

• If you are chosen to present and need to cancel, please contact Sheila Vashi at 678-357-9423, ext 101 or Sheila.Vashi@SV-Events.net.

VENDOR SPONSORSHIP OPPORTUNITIES

All sponsorship spaces are filled for 2023.

Sponsorship Levels, Fees, and Benefits

TERMS AND CONDITIONS:

• Sponsorship payments must be paid in full by Friday, March 17, 2023.
• Sponsors must be exhibitors at the vendor fair on Monday, July 17, 2023.
• Sponsors will have booth registration priority. See “Vendor Fair Exhibitors” tab for booth registration schedule.

CANCELLATION POLICY:

• Sponsorships are non-refundable.

VENDOR FAIR

Monday, July 17, 2023 (76 booths)
5:30 PM – 8:30 PM

All badges will have QR Codes. Download any QR code scanner app to your smart device. If you scan a User attendee’s badge at the vendor fair, you will receive their full business contact information.

2023 PRINTABLE VENDOR FAIR FLOOR PLAN

Vendor Fair Booth Pre-Registration Dates:
Important Note: Registration link will be emailed to sponsors and presenters based on schedule below and will be open 11:30 AM – 5:30 PM, Eastern. If the booth registration is not completed within the allotted time frame, we will pick a booth for you. We need to have time to open and close items/benefits based on sponsorship levels before going live with the next level.

Tuesday, April 4, 2023 – Diamond Sponsors
Wednesday, April 5, 2023 – Platinum Plus and Platinum Sponsors
Thursday, April 6, 2023 – Gold Sponsors
Tuesday, April 11, 2023 – Silver Plus and Silver Sponsors
Wednesday, April 12, 2023 – Bronze Sponsors
Thursday, April 13, 2023 – Presenters who are not sponsors

Button link below will open at 12:00 PM, Eastern, on Wednesday, April 19, 2023. 

PURCHASE BOOTH

BOOTH PRICES:

10′W x 8′D = $1,625.00
Booth fee includes two booth representatives; Additional booth representatives @ $211.00 each…maximum of six representatives allowed in booth

ALL BOOTH SPACES WILL INCLUDE:

• Pipe and drape booth space – black drape, 6′ high in back and 3′ high on sides
• One 6′ x 30″ table, white drape and black skirt
• Two chairs
• One waste basket
• One sign

Notes:

• If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.
• The ballroom is carpeted. You do not need to order carpet unless you want the additional carpet.
• The booths do not include power. See Electrical/AV order form below.

Exhibitor Kit

Encore Electrical/AV Order Form

Set-up/Tear-down Schedule:
8:00am – 2:00pm     Malone Convention Decorating, LLC will move in – All materials shipped to their warehouse and paid in full will be placed in applicable booths
2:00pm – 5:00pm     Vendors set-up exhibit materials
5:30pm – 8:30pm     Vendor fair
8:30pm – 11:30pm   Vendor tear-down and ship out exhibit materials; All exhibit materials must be removed from the ballroom by 11:30pm.

TERMS & CONDITIONS:

1. Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
   • Exhibiting Companies are owned by the same parent company, or
   • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
2. Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
3. If all booth space is sold out, you can register yourself for the waitlist. If we have any booth cancellations, companies on the waitlist will be offered booth space. Payment in full must be received within 2 business days of accepting the available booth.
4. Each 10’W x 8’D booth space is allowed a maximum of (6) six exhibiting company representatives.
5. Each 20’W x 8’D booth is allowed a maximum of (10) ten exhibiting company representatives.
6. Presenter(s) from an exhibiting company must be registered as an additional booth rep. if planning to attend the vendor fair.
7. Each exhibiting representative is expected to wear his/her own badge.
8. Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
9. The Steering Committees reserve the right to make changes to booth assignments when required in its best judgment.
10. Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
11. Payment for booth space must be received no later than 5:00pm Eastern on May 16, 2023.
12. Booth spaces in which full payment has not been received by 5:00pm Eastern on May 16, 2023 will be cancelled and offered to the next company on the waitlist.

CANCELLATION/REFUND POLICY:

Booth Cancellations:

• Confirmation – May 16, 2023: Refundable with a $75.00 cancellation fee
• May 17, 2023 or later: Non-refundable

Additional Booth Representative Cancellations:

• Confirmation – July 7, 2023: Refundable
• July 8, 2023 or later: Non-refundable (Name changes are allowed if the attendee is from the same company and the initial payment is not modified.)

ADVERTISING IN USERS’ PRINTED CONFERENCE PROGRAM

Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.

Complimentary ads included in sponsorships:

• Diamond Sponsor – 2-page spread
• Platinum Sponsors – 2-page spread
• Gold Sponsors – full page
• Silver Plus and Silver Sponsors – half page
• Bronze Sponsors – quarter page

2023 Ad Specifications

TERMS AND CONDITIONS:

• Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
• The Steering Committees reserve the right to refuse any ad they deem inappropriate.
• Ads due Thursday, May 18, 2023.
• Please upload your ad to this Dropbox link… https://www.dropbox.com/request/D5hOQ4yAHlcxW39Oiqxo
• Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

• Confirmation – May 18, 2023: Refundable
• May 19, 2023 or later: Non-refundable

Please contact sheila.vashi@sv-events.net with questions regarding conference program advertising.