7F Annual Conference 2020

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Annual Conference
May 18-22, 2020

Fairmont Dallas Hotel
1717 N Akard St
Dallas, TX 75201

Diamond

GE

Platinum

Gold

 

Silver Plus

Silver

Bronze

IMPORTANT DATES FOR USERS
1/15/2020
User registration opens
4/17/2020 User registration – Last day to register for $425 fee
4/17/2020 User registration – Last day to cancel registration and receive a full refund
4/18/2020 User registration – Conference fee increases to $475
5/13/2020 User registration – Deadline for check payments
IMPORTANT DATES FOR VENDORS
10/01/2019 Presentation site – opens for vendors to submit abstracts
11/01/2019 Presentation site – last day vendors can submit an abstract
12/04/2019 Sponsorship site – open for vendors to purchase sponsorships
12/13/2019 Sponsor logos due – .jpg format for the website and .eps for printing
12/13/2019 Presenter notifications – Committee decisions will be emailed by end of business day to all vendors who submitted abstracts through the online link
1/31/2020 Sponsorship fee must be paid in full
2/04/2020 Platinum Sponsors – booth registration link emailed and open 11:30AM – 5:30 PM
2/05/2020 Gold Sponsors – booth registration link emailed and open 11:30AM – 5:30 PM
2/06/2020
Silver Sponsors – booth registration link emailed and open 11:30AM – 5:30 PM
2/07/2020
Bronze Sponsors – booth registration link emailed and open 11:30AM – 5:30 PM
2/10/2020
Topgolf Sponsors – booth registration link emailed and open 11:30AM – 5:30 PM
2/11/2020
Approved Presenters – booth registration link emailed and open 11:30AM – 5:30 PM
2/12/2020
Booth registration link opens for all vendors at 12:00PM, Eastern, on this website
3/20/2020
Vendor booth must be paid in full; Last day to cancel a vendor booth with a $50 fee
3/20/2020
Presentation fee must be paid in full; Last day to cancel with a $50 cancellation fee
3/27/2020
Vendor ads due for printed program; Last day to cancel ad space for full refund
4/17/2020
All vendor presentations should have been received at Events@powerusers.org for committee review

User Fee
$425.00 (Registrations received by Friday, April 17, 2020)
$475.00 (Registrations received Saturday, April 18, 2020 or later)

User registration will open in early January 2020.
User Attendee Registration

THIS REGISTRATION LINK IS FOR USERS ONLY. ANY REGISTRATIONS RECEIVED FROM NON-USERS WILL BE CANCELLED IMMEDIATELY AND ASSESSED A $25.00 ADMINISTRATIVE FEE.

Definition of a User A person who is employed by a company that owns and/or operates combustion turbine generators. This person cannot, as part of their normal duties, provide services (parts, repairs, consulting) to any company other than the one he/she is employed.
Example of a User: A person who works in an office providing technical/operational oversight to the facilities his/her company owns and/or operates.
Example of a non-User: A person who works in an office providing technical/operational oversight to facilities that his/her company does not own and/or operate (the exception: if the person’s company has an operation/maintenance agreement in place with a company that owns a combustion turbine generator; then the person is considered a User as long as their department of employment is not involved with the sale of services to the company outside the agreement).

REGISTRATION MODIFICATIONS: If you need to process a name change or modify the RSVP’s within your registration, please return to the Conference Registration link and then click the link to modify a previously entered registration. Type in your email address and password.

TERMS AND CONDITIONS:

  • Attendee must fit the definition of a User.
  • Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
  • Registration to participate in the 7F Users Group 2020 Annual Conference constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org website forum post conference.

CANCELLATION/REFUND POLICY:

  • Cancellations received by Friday, April 17, 2020 – Full conference fee refund
  • Cancellations received Saturday, April 18, 2020 or later – No refund

If you need any assistance regarding the online registration process or cancellation of your conference registration, please contact support@sv-events.net.

A detailed agenda will be added in late January and will continue to be updated regularly as presenters/topics are confirmed.

 

2020 Agenda Summary

MONDAY, May 18, 2020
9:00 AM – 12:00 PM Topgolf – optional; rsvp required; additional cost for Vendors (Users and Vendors)
2:00 PM – 4:00 PM GE Session (Users only)
4:00 PM – 4:15 PM Afternoon Break (Users and GE only)
4:15 PM – 6:00 PM GE Session cont’d (Users only)
6:00 PM – 8:00 PM Welcome Dinner/Reception (Users and platinum sponsors only)
TUESDAY, May 19, 2020
7:00 AM – 8:00 AM
Breakfast (Users and designated gold sponsors only)
8:00 AM – 12:00 PM User Sessions (Users only)
12:00 PM – 2:30 PM
Lunch/Vendor Fair (Users and Tuesday exhibitors only)
2:30 PM – 5:00 PM User Sessions (Users only)
5:15 PM – 6:00 PM Vendor Breakout Sessions – 3 rooms (Users and presenting vendors only)
6:00 PM – 7:30 PM User/Vendor Networking Reception (Users, spouses as confirmed, Tuesday exhibitors and Wednesday exhibitors) 
WEDNESDAY, May 20, 2020
7:00 AM – 8:00 AM
Breakfast (Users and designated gold sponsors only)
8:00 AM – 12:00 PM User Sessions (Users only)
12:00 PM – 2:30 PM
Lunch/Vendor Fair (Users and Wednesday exhibitors only)
2:30 PM – 5:00 PM User Sessions (Users only)
5:15 PM – 6:00 PM Vendor Breakout Sessions – 3 rooms (Users and presenting vendors only)
THURSDAY, May 21, 2020 – GE DAY (Users and GE only)
7:00 AM – 8:00 AM
Breakfast
8:00 AM – 10:00 AM
General Session
10:10 AM – 11:00 AM
Breakout Sessions
11:10 AM – 12:00 PM
Breakout Sessions
12:00 PM – 1:00 PM
Lunch
1:00 PM – 1:50 PM Breakout Sessions
2:00 PM – 2:50 PM Breakout Sessions
3:00 PM – 3:50 PM Breakout Sessions
4:00 PM – 5:30 PM General Session
 6:00 PM – 9:00 PM GE Event @ Backyard (Off-site. Buses load at 5:45 PM)
FRIDAY, May 22, 2020 – (Users and GE only)
7:00 AM – 8:00 AM
Breakfast
8:00 AM – 8:45 AM
Breakout Sessions
9:00 AM – 9:45 AM
Breakout Sessions
9:45 AM – 10:00 AM
Morning Break
10:00 AM – 10:45 AM
Breakout Sessions

TOPGOLF DALLAS

No golf experience required…FUN FOR ALL SKILL LEVELS
When it comes to the game itself, players hit micro-chipped golf balls that track each shot’s accuracy and distance while awarding points for hitting targets on the outfield. Whether you’re an aspiring golf pro or picking up a club for the first time, Topgolf is everyone’s game.

Monday, May 18, 2020
9:00 AM – 12:00 PM

Fees:

  • Users – Complimentary with rsvp
  • Vendors – TBD

Includes:

  • 3 hours of unlimited Topgolf play (9:00 AM – 12:00 PM)
  • Buffet Breakfast (9:30 AM – 11:00 AM)
  • Unlimited non-alcoholic beverages
  • Two drink tickets per player, redeemable for alcoholic beverages

Location:
8787 Park Lane
Dallas, TX 75231

7.8 miles from hotel; approx. 14 minutes

Please contact support@sv-events.net with questions regarding the Topgolf event.

FAIRMONT DALLAS HOTEL

1717 N Akard St
Dallas, TX 75201
Hotel Phone: +1 (214) 720-2020

Group rate: $185.00/nt. + tax

Reservations can be made by using one of the methods below:

  • Use the reservation link on this page with the pre-populated group rate
  • Reservations Department: 214-720-5290 (ask for 7F group rate)
  • Global Reservations Centre: 1-866-540-4427 (ask for 7F group rate)

Online reservation link will open in early January 2020.
Reserve Room

Special negotiated concessions for rooms confirmed in the 7F group block:

  • Complimentary basic guestroom internet
  • Group rate honored 3 days pre/post conference dates, based on availability of room type

See standard hotel and room amenities by visiting https://www.fairmont.com/dallas/.

Parking:
Fairmont Dallas Hotel offers valet parking only. Self-service covered and open parking lots and garages are available in the surrounding area.

Hotel Overnight Guest Rate:
$32.00 + tax – includes in-and-out privileges

Hotel Daily Rates and Event Parking Rates:
$16.00 + tax – less than 6 hours; no in-and-out privileges
$22.00 + tax – 6 hours or more; no in-and-out privileges

Please note: If you do not need a rental car during the conference, you may want to consider one of the alternate forms of transportation shown on the Directions/Travel tab.

ATTENTION – HOUSING ALERT SCAM
If you receive a call from anyone stating they are the booking company for the hotel rooms and offer you a discounted room rate, this is a SCAM! They are either asking for payment in full or the first night’s room deposit.
The 7F Users Group has a discounted room rate negotiated directly with the hotel by SV Events. We do not use a rooms housing company, booking company, etc. Reservations can be made by using one of the methods noted above.
Please contact support@sv-events.net if you have any questions.

TRAVEL

CLOSEST AIRPORTS
Dallas Love Field Airport (DAL) = 5 miles
8008 Herb Kelleher Way, Dallas, TX 75235

Dallas/Fort Worth International Airport (DFW) = 18 miles
2400 Aviation Dr, DFW Airport, TX 75261

TRANSPORTATION
The Fairmont Dallas does not offer complimentary shuttle service but our Concierge would be pleased to assist you in making arrangements with other services.

Taxi
Yellow Cab: (214) 426-6262
Cowboy Cab: (214) 428-0202

DRIVING DIRECTIONS

From Dallas Love Field (DAL) Airport:

  • Exit airport turning right onto W. Mockingbird Lane
  • Turn left at Maple
  • Go 2 mi and turn right at Wycliff, then left at Harry Hines Blvd
  • Take slight right at Field and then left at Woodall Rodgers Fwy (feeder street)
  • The first light is Akard, turn right
  • The hotel is past the first light on the right

From Dallas/Fort Worth (DFW) Airport:

  • Follow the signs to Dallas from either the North or South exits
  • North exit is Hwy 114 to I-35E South
  • South exit is 183 to I-35E South
  • Continue on I-35E South; Exit 75/Sherman
  • Take first exit, Field/Griffin
  • Merge onto Griffin
  • Continue straight to Ross and turn left
  • Go 2 blocks to Akard and turn left
  • The hotel is immediately on the left

VENDOR PRESENTATION OPPORTUNITIES

Vendors who are interested in providing a technical presentation to the User attendees during one of the breakout sessions below are invited to submit an abstract for consideration. All abstracts must be submitted through the online link below. Please keep the abstract a brief description. You may upload a supporting pdf document within the registration if you feel the committee needs to see more detail to make a decision.

Note: If you are selected to present, your abstract will be printed in the Users’ conference program. The abstract will serve as an introduction to the presentation topic, not outline the entire presentation. Vendors should use this opportunity to attract Users to their discussion.

VENDOR PRESENTATION FEE: $400.00
Presentation Fee Includes:

  • 45-minute breakout session, including Q&A
  • LCD projector package
  • Laptop will be provided by 7F Users Group – Presenter needs to provide presentation on USB
  • One 6′ X 30″ table at the head of the room for materials
  • Podium
  • Wireless lavaliere microphone for presenter
  • Catchbox microphone for Q&A

PRESENTATION SCHEDULE:

Tuesday, May 19, 2020
5:15 PM – 6:00 PM = Presentation #1
5:15 PM – 6:00 PM = Presentation #2
5:15 PM – 6:00 PM = Presentation #3

Wednesday, May 20, 2020
5:15 PM – 6:00 PM = Presentation #1
5:15 PM – 6:00 PM = Presentation #2
5:15 PM – 6:00 PM = Presentation #3

Submit Abstract

IMPORTANT DEADLINES:

  • 10/01/19: Link opens to submit an abstract
  • 11/01/19: 5:00PM, EST – Link to submit abstract closes
  • 12/13/19: 5:00 PM, EST – Committee decisions will be emailed to all vendors who submitted an abstract
  • 03/20/20: Presentation fee must be paid in full
  • 04/17/20: Final presentations are due for committee review. Email to Events@powerusers.org.

TERMS AND CONDITIONS:

  1. Presentations must be technical in nature – addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
  2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development…that’s for the vendor fair if you choose.
  3. Abstracts will only be accepted through the attached link on this page. The 7F Steering Committee reserves the right to approve or deny any abstract.
  4. Multiple abstracts may be submitted. Please focus on quality vs. quantity. Submitting multiple abstracts does not guarantee your company will be chosen to present.
  5. Presentation topics may not be changed once chosen by the 7F Steering Committee. If a topic change is absolutely necessary, the 7F Steering Committee reserves the right to cancel your topic and fill the space with another Vendor’s topic. Cancellation policy will apply.
  6. The 7F Steering Committee will assign presentation dates and meeting rooms.
  7. While the 7F Steering Committee has created an agenda to give the Presenters the undivided attention of the Users, we cannot control or guarantee attendance at your presentation. Presentation fees will not be refunded based on lack of attendance.
  8. Presentations are limited to 45 minutes, including Q&A.
  9. The $400.00 presentation fee is separate from the exhibit booth fee and covers the additional audio/visual costs for the two days of presentations. Presentation fees will be charged upon confirmation as a Presenter. Booth fees will be charged when booth registration opens. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the 7F Users Group website for all booth details.
  10. The 7F Steering Committee reserves the right to cancel the presentation space for vendors whose presentation fees are not paid in full by Friday, March 20, 2020.
  11. All Presenters must be registered and paid exhibitors at the 7F Users Group vendor fair on Tuesday, May 19, 2020 or Wednesday, May 20, 2020. Please keep your assigned date and time in mind when you register for your booth.
  12. Presenters who are not sponsors will have booth registration priority after sponsor booth registration and prior to open booth registration for all vendors. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the 7F Users Group website for booth registration schedule.
  13. All chosen presenters must submit the final presentation for committee review in .pdf format, max size of 2MB, to Events@PowerUsers.org no later than Friday, April 17, 2020. Please indicate if this document may be added to the 7F Users Group website. If presenter needs to submit a modified version for the website, the second file name should include the word “website” to avoid confusion.
  14. Only employees of the presenting company will be allowed to attend the presentation unless authorization is expressed to the 7F Steering Committee.

CANCELLATION POLICY:

  • Confirmation – March 20, 2020: $350.00 refundable with a $50.00 cancellation fee
  • March 21, 2020 or later: Non-refundable

SPONSORSHIP OPPORTUNITIES

Sponsorship Levels, Prices and Benefits

The button link below to purchase a sponsorship will open at 12:00 PM, EST on Wednesday, December 4, 2019.
Purchase a Sponsorship

TERMS AND CONDITIONS:

  • Send logos in .jpg and .eps formats to events@powerusers.org by Friday, December 13, 2019. Reference “7F 2020 – Sponsor logo” in the subject line.
  • Sponsorship payments must be paid in full by Friday, January 31, 2020.
  • Sponsors must be registered and paid exhibitors at the 7F Annual Conference vendor fair on Tuesday, May 19, 2020, or Wednesday, May 20, 2020.
  • Sponsors will have booth registration priority. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the website for booth registration schedule.

CANCELLATION POLICY:

  • Sponsorship fees are non-refundable

New changes for 2019…

  • Vendor fairs will be 12:00 PM – 2:30 PM in lieu of evening vendor fairs
  • A Tuesday evening networking reception will be located at the pool terrace for Users, Users’ spouses as confirmed, Tuesday exhibitors, and Wednesday exhibitors. Badges required.
  • Wednesday evening is a free evening for Users, after 6:00 PM.
  • Booth registrations will be pending until the 2020 Exhibitor Terms and Conditions document is signed and emailed to events@powerusers.org. This form must be received within 48 hours of your booth registration to be approved to exhibit and avoid registration cancellation.

2020 EXHIBITOR TERMS AND CONDITIONS

VENDOR FAIR DATES:
Tuesday, May 19, 2020 (different vendors each day)
Wednesday, May 20, 2020 (different vendors each day)

Vendor Fair Booth Pre-Registration Dates:
Registration link will be emailed to sponsors and presenters based on schedule below and will be open 11:30 AM – 5:30 PM, Eastern. If the booth registration is not complete within the allotted time frame, we will pick a booth for you. We need to have time to open and close items and benefits based on sponsorship levels before going live with the next level.

Monday, February 4, 2020 – Platinum Sponsors
Tuesday, February 5, 2020 – Gold Sponsors
Wednesday, February 6, 2020 – Silver Sponsors
Thursday, February 7, 2020 – Bronze Sponsors
Monday, February 10, 2020 – TopGolf Sponsors
Tuesday, February 11, 2020 – Presenters who are not sponsors

IMPORTANT: Platinum and Gold sponsors will exhibit both days and will have double booths or single booths as confirmed within sponsorship registration. All other exhibitors will be in single booths as outlined below for one day only…either Tuesday lunch or Wednesday lunch. Cancellations for double booking booths will be charged a $75.00 administrative fee.

The link below will open at 12:00PM, EST on Wednesday, February 12, 2020.
Vendor Fair Registration

Helpful Hints:

  • If you hit the button at 11:59 AM, it will not go anywhere. It is set to open at 12:00 PM, Eastern.
  • You may choose only one booth on one day only.
  • The vendor fair booths are usually sold out for both evenings in less than 20 minutes.
  • Print a copy of floor plan ahead of time so you can reference the location when seeing what is available during the registration process.
  • Review floor plan, pricing, inclusions, terms and conditions, etc. and get your questions answered and any approvals needed from your company prior to date the link opens. I would hate to see you miss the opportunity to secure a booth because you are waiting for answers and/or approvals.
  • If the registration system does not accept your credit card, change the form of payment to “check” and finish your registration. You can call us later to change the form of payment and we can figure out why the credit card wasn’t accepted. Many times it is a case of an incorrect billing address or card number entered incorrectly.
  • If all booths are filled, I would highly recommend that you add your company to the booth waitlist. If we have cancellations, we only contact vendors on the waitlist.
  • Please do not call or send an email on 2/12/20 and expect an immediate response. We receive lots of calls on booth registration day and all booths may be gone by the time we can get back to you. Reading all details on the Vendor Fair Exhibitors tab usually answers 95% of the questions we receive the day the link goes live.

Check back in early January 2020 for approved vendor fair floor plan.
2020 VENDOR FAIR FLOOR PLAN

BOOTH PRICES:

10′ x 8′ = $1,450
Booth fee includes two booth representatives; Additional booth representatives @ $200.00 each…maximum of six representatives allowed in booth.

ALL BOOTH SPACES WILL INCLUDE:

  • Carpeted booth space *
  • Pipe and drape booth space – black drape, 8′ high in back and 3′ high on sides
  • One 6′ x 30″ table **, white drape and black skirt
  • Two chairs
  • One waste basket
  • One sign

* The ballroom is carpeted. If you want additional carpet, you can order through the exhibitor kit.
** If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.

Tuesday Exhibitor Kit

Wednesday Exhibitor Kit

Audio Visual Order Form

Electrical Order Form

VENDOR ITINERARY:
The itinerary on the link below shows the exhibitor set-up and tear-down schedule as well as other areas of  participation as applicable.

Vendor Itinerary

CANCELLATION/REFUND POLICY:
Booth Cancellations:

  • Confirmation – March 20, 2020: Refundable with a $50.00 cancellation fee
  • March 21, 2020 or later: Non-refundable

Additional Booth Representative Cancellations:

  • Confirmation – May 13, 2020: Refundable
  • May 14, 2020 or later: Non-refundable (Name changes are allowed if the attendee is from the same company and the initial payment is not modified.)

Please contact support@sv-events.net with questions regarding the vendor fair.

ADVERTISING IN USERS’ PRINTED CONFERENCE PROGRAM:

Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.

Complimentary ads included in sponsorships:

  • Platinum Plus and Platinum Sponsors – 2-page spread
  • Gold Sponsors– full page
  • Silver Plus and Silver Sponsors – half page
  • Bronze Sponsors – quarter page

Ad specifications will be posted in November 2019.
2020 Ad Specifications

TERMS AND CONDITIONS:

  • Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
  • The 7F Steering Committee reserves the right to refuse any ad they deem inappropriate.
  • Ads due March 27, 2020. Send to Events@PowerUsers.org
  • Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

  • Confirmation – March 27, 2020: Refundable
  • March 28, 2020 or later: Non-refundable

Please contact support@sv-events.net with questions regarding conference program advertising.

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