7F Annual Conference 2018

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Annual Conference
May 7-11, 2018

Atlanta Marriott Marquis
265 Peachtree Center Ave. NE
Atlanta, GA 30303

Diamond

GE

Platinum Plus

Platinum

Gold

Silver Plus

Silver

Bronze

Golf Tournament


Important Dates and Deadlines for Users
January 15, 2018: User Registration Link opens
April 6, 2018: Last day to register @ $425.00; Cancellations by this date will receive a full refund
April 7, 2018: User conference fee increases to $475.00; No refunds for cancellations on April 7 or later
April 15, 2018: 5:00 PM local time – Last day to reserve hotel room at the 7F group rate of $169/night at Atlanta Marriott Marquis
April 20, 2018: 5:00 PM Eastern – TopGolf Event RSVP option will close
May 7, 2018: TopGolf Event; 10:00 AM – 12:00 PM
May 7 – May 11, 2018: 7F Annual Conference (see Agenda tab)

Important Dates and Deadlines for Vendors
October 11 – November 15, 2017: Link to submit abstracts for Vendor presentation breakouts is open
November 29, 2017: 12:00 PM Eastern – Link to purchase sponsorships will open
November 15, 2017: 5:00 PM Eastern – Link to submit abstracts for Vendor presentation breakouts will close
December 15, 2017: Sponsor logos in .jpg format are due for the website and .eps format for printing
December 15, 2017: Abstract decisions will be communicated by email to all Vendors who submitted abstracts
January 26, 2018: 5:00 PM Eastern – Full payment for sponsorships are due
January 29, 2018: Vendor booth registration link emailed to Platinum Sponsors at 11:30 AM, Eastern
January 30, 2018: Vendor booth registration link emailed to Gold Sponsors at 11:30 AM, Eastern
January 31, 2018: Vendor booth registration link emailed to Silver Sponsors at 11:30 AM, Eastern
February 1, 2018: Vendor booth registration link emailed to Bronze Sponsors at 11:30 AM, Eastern
February 2, 2018: Vendor booth registration link emailed to Golf Sponsors at 11:30 AM, Eastern
February 5, 2018: Vendor booth registration link emailed to Presenters who are not sponsors at 11:30 AM, Eastern
February 7, 2018: Vendor booth registration link will open on the website at 12:00 PM, Eastern
March 9, 2018: 5:00 PM Eastern – Full payment for booth space due; Any booths not paid in full by this time will be cancelled and offered to the first company on the waitlist
March 9, 2018: 5:00 PM Eastern – Full payment for Vendor presentation fees are due; Any presentation spaces not paid in full by this time will be cancelled. The 7F Steering Committee will choose another presentation from the abstracts received through the presentation opportunities link by November 15, 2017.
March 9, 2018: Last day to cancel a Vendor booth with a $50 fee
March 9, 2018: Last day to cancel a Vendor presentation with a $50 fee
March 10, 2018: Cancellations for Vendor booths received March 11, 2018 or later are non-refundable
March 10, 2018: Cancellations for Vendor presentations received March 11, 2018 or later are non-refundable
March 23, 2018: Ads due for printed program
April 6, 2018: Confirmed vendor presentations due to events@powerusers.org
April 15, 2018: 5:00 PM local time – Last day to reserve hotel room at the 7F group rate of $169/night at Atlanta Marriott Marquis
April 20, 2018: 5:00 PM Eastern – Last day to cancel TopGolf registration for full refund
April 21, 2018: No refunds for TopGolf cancellations on April 21 or later
May 7, 2018: TopGolf Event; 10:00 AM – 12:00 PM
May 8, 2018: 2:00 PM – 5:00 PM – Vendor booth set-up; 5:30 PM – 8:30 PM – Vendor fair; 8:30 PM – 11:30 PM – Vendor tear-down and ship out (Vendor materials must be removed from the ballroom by 11:30 PM; Platinum and Gold sponsors may leave set-up for 2nd day)
May 9, 2018: 2:00 PM – 5:00 PM – Vendor booth set-up; 5:30 PM – 8:30 PM – Vendor fair; 8:30 PM – 11:30 PM – Vendor tear-down and ship out (Vendor materials must be removed from the ballroom by 11:30 PM)

User Fee
$425.00 (Registrations received by Friday, April 6, 2018)
$475.00 (Registrations received Saturday, April 7, 2018 or later)

User attendee conference registration link will open on January 15, 2018.

Register Now – User Attendee

THIS REGISTRATION LINK IS FOR USERS ONLY. ANY REGISTRATIONS RECEIVED FROM NON-USERS WILL BE CANCELLED IMMEDIATELY AND ASSESSED A $25.00 ADMINISTRATIVE FEE.

Definition of a User A person who is employed by a company that owns and/or operates combustion turbine generators. This person cannot, as part of their normal duties, provide services (parts, repairs, consulting) to any company other than the one he/she is employed.
Example of a User: A person who works in an office providing technical/operational oversight to the facilities his/her company owns and/or operates.
Example of a non-User: A person who works in an office providing technical/operational oversight to facilities that his/her company does not own and/or operate (the exception: if the person’s company has an operation/maintenance agreement in place with a company that owns a combustion turbine generator; then the person is considered a User as long as their department of employment is not involved with the sale of services to the company outside the agreement).

REGISTRATION MODIFICATIONS: If you need to process a name change or modify the RSVP’s within your registration, please return to the Conference Registration link and then click the link to modify a previously entered registration. Type in your email address and password. If you need any assistance regarding the online registration process or cancellation of your conference registration, please contact Cat Casdia at 678-357-9423, ext. 102 or C.Casdia@SV-Events.net.

TERMS AND CONDITIONS:

  • Attendee must fit the definition of a User
  • Name changes are allowed if the attendee is from the same company and the initial payment is not modified.
  • Registration to participate in the 7F Users Group 2018 Annual Conference constitutes the participant’s full and unconditional agreement to be registered as a User on the PowerUsers.org website post conference.

CANCELLATION/REFUND POLICY:

  • Cancellations received by Friday, April 6, 2018 – Full conference fee refund
  • Cancellations received Saturday, April 7, 2018 or later – No refund

Check back in January for a printable agenda. 

7F – Printable Agenda

ATLANTA MARRIOTT MARQUIS

265 Peachtree Center Ave. NE
Atlanta, GA 30303
Hotel Phone: +1 (404) 521-0000

Group Rate: $169.00 + tax (single/double occupancy)

  • Last date to reserve rooms at group rate: 5:00 PM local time, Sunday, April 15, 2018.
  • Hotel will honor rate 3 days prior and 3 days following the conference dates based on hotel availability.

Hotel reservation links will open on January 15, 2018.

Users – Reserve Rooms Now

Vendors – Reserve Rooms Now

See standard hotel and room amenities by visiting http://www.marriott.com/hotels/travel/atlmq-atlanta-marriott-marquis/

Internet:

  • Guest rooms: $6.00/day – Reduced rate for everyone in group block (normally $14.95/day)
  • Public areas: Complimentary Wi-Fi in public areas (excluding all meeting convention space)

Parking:

  • Valet Parking: $45.00/Day
  • Off site parking: $4.00/Hour; $25.00/Day

 

ATTENTION – HOUSING ALERT SCAM
If you receive a call from anyone stating they are the booking company for the hotel rooms and offer you a discounted room rate, this is a SCAM! They are either asking for payment in full or the first night’s room deposit.
The 7F Users Group has a discounted room rate negotiated directly with the hotel by SV Events. We do not use a rooms housing company, booking company, etc. Reservations can be made by using the online reservation link on this website as well as in your conference confirmation email.
Please contact Cat Casdia at 678-357-9423, ext 102 or C.Casdia@SV-Events.net if you have any questions.

TopGolf Atlanta
1600 Ellsworth Industrial Blvd NW
Atlanta, GA 30318
Phone: (404) 475-4000
5.3 miles from hotel; approx. 13 minutes

Monday, May 7, 2018
10:00 AM – 12:00 PM
Includes buffet lunch, 11:00 AM – 12:00 PM

Cost:
Users: Complimentary – RSVP required within conference registration 
Vendors:
 TBD – RSVP within vendor registration 

TERMS AND CONDITIONS:

  • Must be registered to attend the conference as a User or Vendor
  • Name changes are allowed if the initial payment is not modified.
  • Players will be placed in bays when checked in at the TopGolf facility

CANCELLATION/REFUND POLICY:

  • Cancellations received by Friday, April 20, 2018 – Full refund
  • Cancellations received Saturday, April 21, 2018 or later – No refund

TopGolf Sponsors

TRAVEL

Airport code: ATL – Hartsfield-Jackson Atlanta International Airport
6000 N Terminal Pkwy
Atlanta, GA 30320
11.6 miles; approx. 16 minutes from hotel

See printable document with directions and transportation options below.

Directions/Transportation Options



VENDOR PRESENTATION FEE: $400.00

Fee includes: 45-minute breakout session, LCD projector package (speaker must provide own laptop), one 6′ X 30″ table at the head of the room for materials, podium and wireless lavalier microphone

The deadline to submit an abstract for consideration to present at the 2018 7F Users Group annual conference is 5:00pm, Eastern on Wednesday, November 15, 2017.
All decisions regarding abstracts will be communicated by email on Friday, December 15, 2017.
Note: If you are selected to present, your abstract will be printed in the Users’ Conference Program. The abstract will serve as an introduction to the presentation topic. Vendors should use this opportunity to attract Users to their discussion.

SUBMIT ABSTRACT

PRESENTATION SCHEDULE:
Tuesday, May 8, 2018
Session 1 – 3:45pm – 4:30pm (3 spaces)
Session 2 – 4:45pm – 5:30pm (3 spaces)

Wednesday, May 9, 2018
Session 3 – 3:45pm – 4:30pm (3 spaces)
Session 4 – 4:45pm – 5:30pm (3 spaces)

TERMS AND CONDITIONS:

      1. Presentations must be technical in nature – addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
      2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development…that’s for the vendor fair if you choose.
      3. Abstracts will only be accepted through the attached link on this page. The 7F Steering Committee reserves the right to approve or deny any abstract.
      4. Multiple abstracts may be submitted. While this does not guarantee your company will be chosen to present, it can certainly increase your odds of submitting a hot topic of interest for the upcoming conference. No more than one per company can be chosen.
      5. Presentation topics may not be changed once chosen by the 7F Steering Committee. If a topic change is absolutely necessary the 7F Steering Committee reserves the right to cancel your topic and fill the space with another Vendor’s topic. Cancellation policy will apply.
      6. The 7F Steering Committee will assign presentation dates, times, and meeting rooms.
      7. While the 7F Steering Committee has created an agenda to give the Presenters the undivided attention of the Users, we cannot control or guarantee attendance at your presentation. Presentation fees will not be refunded based on lack of attendance.
      8. Presentations are limited to 45 minutes. The 15-minute buffer between presentations is for set-up and tear down…not overtime.
      9. The $400.00 presentation fee is separate from the exhibit booth fee and covers the additional audio/visual costs for the two days of presentations. Presentation fees will be charged upon confirmation as a Presenter. Booth fees will be charged when booth registration opens. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the 7F Users Group website for all booth details.
      10. The 7F Steering Committee reserves the right to cancel the presentation space for vendors whose presentation fees are not paid in full by Friday, March 9, 2018.
      11. All Presenters must be registered and paid exhibitors at the 7F Users Group vendor fair on Tuesday, May 8, 2018 or Wednesday, May 9, 2018. Please keep your assigned date and time in mind when you register for your booth.
      12. Presenters who are not sponsors will have booth registration priority after sponsor booth registration and prior to open booth registration for all vendors. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the 7F Users Group website for booth registration schedule.
      13. All chosen presenters must submit the final presentation in .pdf format, max size of 2MB, to Events@PowerUsers.org no later than Friday, April 6, 2018. Please indicate if this document may be added to the 7F Users Group website. If presenter needs to submit a modified version for the website, the second file name should include the word “website” to avoid confusion.
      14. Only employees of the presenting company will be allowed to attend the presentation unless authorization is expressed to the 7F Steering Committee.

CANCELLATION POLICY:

      • Confirmation – March 9, 2018: $350.00 refundable with a $50.00 cancellation fee
      • March 10, 2018 or later: Non-refundable

The link to purchase a sponsorship will open on Wednesday, November 29, 2018.

PURCHASE SPONSORSHIP

Check back on October 31, 2018 for sponsorship level pricing and benefits….

SPONSORSHIP LEVELS AND BENEFITS

TERMS AND CONDITIONS:

      • Sponsorship payments must be paid in full by Friday, January 26, 2018.
      • Sponsors must be registered and paid exhibitors at the 7F Annual Conference vendor fair on Tuesday, May 8, 2018, or Wednesday, May 9, 2018.
      • Sponsors will have booth registration priority. See “Vendor Fair Exhibitors” tab on the Annual Conference page of the website for booth registration schedule.

CANCELLATION POLICY:

      • Sponsorships are non-refundable

VENDOR FAIR DATES:
Tuesday, May 8, 2018 (63 booths – different vendors each evening)
Wednesday, May 9, 2018 (63 booths – different vendors each evening)

Vendor Fair Booth Pre-Registration Dates:
Monday, January 29, 2018 – Registration link will be emailed to Platinum Sponsors at 11:30AM, Eastern
Tuesday, January 30, 2018 – Registration link will be emailed to Gold Sponsors at 11:30AM, Eastern
Wednesday, January 31, 2018 – Registration link will be emailed to Silver Sponsors at 11:30AM, Eastern
Thursday, February 1, 2018 – Registration link will be emailed to Bronze Sponsors at 11:30AM, Eastern
Friday, February 2, 2018 – Registration link will be emailed to Golf Sponsors at 11:30AM, Eastern
Monday, February 5, 2018 – Registration link will be emailed to Presenters who are not sponsors at 11:30AM, Eastern

IMPORTANT: Platinum and Gold sponsors will have the double booths and will exhibit both evenings. Everyone else will be in single booths as outlined below for one night only…either Tuesday or Wednesday. Cancellations for double booking booths will be charged a $75.00 administrative fee.

BOOTH REGISTRATION LINK BELOW WILL OPEN FOR ALL VENDORS AT 12:00 PM EASTERN ON WEDNESDAY, FEBRUARY 7, 2018.

VENDOR FAIR REGISTRATION

Use the link above to register for a booth and additional booth representatives. If you were unable to confirm a booth, you may use the same link to be on the booth waitlist.

Helpful Hints:

  • If you hit the button at 11:59am, it will not go anywhere. It is set to open at 12:00pm Eastern.
  • You may choose only one booth on one day only.
  • The vendor fair booths are usually sold out within 24 hours…The Tuesday booths within minutes and the Wednesday booths within hours.
  • Print a copy of floor plan ahead of time so you can reference the location when seeing what is available during the registration process.
  • Review floor plan, pricing, inclusions, terms and conditions, etc. and get your questions answered and any approvals needed from your company prior to date the link opens. I would hate to see you miss the opportunity to secure a booth because you are waiting for answers and/or approvals.
  • You must choose “Purchase a Booth” in order to see the booths and be allowed to purchase a booth. If you register as an additional booth representative and there are no booths remaining, you will not be able to attend the vendor fair.
  • If the registration system does not accept your credit card, change the form of payment to “check” and finish your registration. You can call us later to change the form of payment and we can figure out why the credit card wasn’t accepted. Many times it is a case of an incorrect billing address or card number entered incorrectly.
  • If you do not see booths listed when you click on Tuesday, that means we are sold out for Tuesday.
  • If you do not see booths listed when you click on Wednesday, that means we are sold out for Wednesday.
  • If all booths are sold out, I would highly recommend that you go back and immediately choose the registration type “Booth Waitlist”. In the past couple of years, we have been able to get a few Vendors a booth prior to the conference and we go in order from the time waitlist registrations are received.
  • Please do not call or send an email on 2/7/18 and expect an immediate response. All booths may be gone by the time we can get back to you. Reading all details on the Vendor Fair Exhibitors tab usually answers 95% of the questions we receive the day the link goes live.

2018 VENDOR FAIR FLOOR PLAN

BOOTH PRICES:

10′ x 8′ = $1,450.00 Booth fee includes two booth representatives; Additional booth representatives @ $200.00 each…maximum of six representatives allowed in booth

ALL BOOTH SPACES WILL INCLUDE:

Pipe and drape booth space – black drape, 6′ high in back and 3′ high on sides
One 6′ x 30″ table *, white drape and black skirt
Two chairs
One waste basket
One sign

*If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.
The vendor fair is in a carpeted ballroom. You do not need to order carpet unless you prefer to have additional carpet.

TUESDAY EXHIBITOR KIT

WEDNESDAY EXHIBITOR KIT

AV/POWER ORDER FORM

Set-up/Tear-down Schedule:
8:00am – 2:00pm     Malone Convention Decorating, LLC will move in – All materials shipped to their warehouse and paid in full will be placed in applicable booths
2:00pm – 5:00pm     Vendors set-up exhibit materials
5:30pm – 8:30pm     Vendor fair
8:30pm – 11:30pm   Vendor tear-down and ship out exhibit materials; All exhibit materials must be removed from the ballroom by 11:30pm.

TERMS AND CONDITIONS:

  • Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
    • Exhibiting Companies are owned by the same parent company, or
    • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
  • Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
  • If all booth space is sold out, the Steering Committee will maintain a waitlist for those companies that could not be initially accommodated in the order that booth requests have been received. Companies will be offered booth space in the event of any cancellations from this waitlist.  Companies that are offered exhibition booths off of the waitlist must submit payment no later than 2 business days after notification of booth availability.
  • Each 10’W x 8’D booth space is allowed a maximum of (6) six exhibiting company representatives.
  • Each 20’W x 8’D booth is allowed a maximum of (8) eight exhibiting company representatives.
  • Breakout session presenter(s) from an exhibiting company will be counted as an exhibiting company representative(s) if in the booth during the vendor fair.
  • Each exhibiting representative is expected to wear his/her own badge.
  • Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
  • The 7F Steering Committee reserves the right to make changes to booth assignments when required in its best judgment.
  • Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
  • Payment for booth space must be received no later than 5:00pm Eastern on March 9, 2018.
  • Booth spaces in which full payment has not been received by 5:00pm Eastern on March 9, 2018 will be cancelled and offered to the next company on the waitlist.

 CANCELLATION/REFUND POLICY:

  • Confirmation – March 9, 2018: Refundable with a $50.00 cancellation fee
  • March 10, 2018 or later: Non-refundable

ADVERTISING IN USERS’ PRINTED CONFERENCE PROGRAM:

Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.

Complimentary ads included in sponsorships:

  • Platinum Plus and Platinum Sponsors – 2-page spread
  • Gold Sponsors– full page
  • Silver Plus and Silver Sponsors – half page
  • Bronze Sponsors – quarter page

2018 AD SPECIFICATIONS

TERMS AND CONDITIONS:

  • Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
  • The 7F Steering Committee reserves the right to refuse any ad they deem inappropriate.
  • Ads due March 23, 2018. Send to Events@PowerUsers.org
  • Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

  • Confirmation – March 23, 2018: Refundable
  • March 24, 2018 or later: Non-refundable

ADVERTISING ON RESOURCE PAGES OF POWER USERS’ WEBSITE:

As an exhibitor at the 7F Users Group Annual Conference, your logo will be placed under one of the resource categories of the website, March 1, 2018 – February 28, 2019. See categories below:

  • Air Filtration & Inlet Conditioning
  • BOP/Auxiliary
  • Combustion Turbine (Capital Parts, Repairs & Services)
  • Control Systems and Software
  • Generator & Excitation (Parts, Inspection, and Services)
  • HRSG (Inspection, Repairs, Services, Upgrades)
  • Inspection Technologies and Services
  • Lubrication & Filtration
  • Steam Turbine (Capital Parts, Repairs & Services)

After confirming a booth at the 7F Vendor Fair, you will be able to select from several marketing options:

  • Logo placement in a single category of your choice: This is included for all exhibitors.
  • Upgrade your logo to an advertisement (250×300 pixels): This is optional at a price of $250.
  • Apply a Link to your Ad or Logo: This is included for all event Sponsors. This is optional for all others at a price of $50.
  • Have your Ad or Logo appear in a Private User Forum: This is optional at a price of $250.
  • Have your Ad or Logo appear in multiple categories and Private User Forums: This is accomplished by selecting additional categories to have your Ad or Logo listed. This is only optional when you select to have your ad or logo appear in A Private User Forum ($250). Each additional category is priced at $100 per additional category.

Note 1: All ads and logos appear in random order on category pages and user forums (if option selected).

Note 2: All fees are a one-time fee; all marketing options selected will be valid for one (1) year:

  • The year term for 7F will be from March – Feb the following year.
  • The year term for the Combined Conference will be from June – May the following year.

Note 3: All resource categories are uniquely associated with the Private User Forums. With this option your ad or logo will appear to the right side of the User forum based on these associations. For your reference, below are the forum / category associations:

  • 7F Discussion / Combustion Turbine (Capital Parts, Repairs & Services)
  • STUG Discussion / Steam Turbine (Capital Parts, Repairs & Services)
  • CCUG Discussion / BOP Auxiliary equipment
  • HRSG Discussion / HRSG (Inspection, Repairs, Services, Upgrades)
  • Generator Discussion / Generator & Excitation (Parts, Inspection, and Services)
  • All other Categories / Randomly appear in any forum

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