CC 2019 – Vendor Participation

Annual Conferences
August 26-29, 2019

Marriott St. Louis Grand
800 Washington Ave
St. Louis, MO 63101


We have created a list of important dates and deadlines for vendors. Please review and add to your calendars as appropriate.

IMPORTANT DATES FOR VENDORS
1/29/2019 Presentation site – opens for vendors to submit abstracts
3/13/2019 Sponsorship site – open for vendors to purchase sponsorships
3/29/2019 Presentation site – last day vendors can submit an abstract
3/29/2019 Sponsor logos due – .jpg format for the website and .eps for printing
4/26/2019 Sponsorship fee must be paid in full
4/29/2019 All Vendors who submitted an abstract through the online link will know by 5:00 PM, Eastern whether or not they were selected to present
5/01/2019 Platinum Sponsors – booth registration link emailed and open 11:30AM – 5:30 PM
5/02/2019 Gold Sponsors – booth registration link emailed and open 11:30AM – 5:30 PM
5/03/2019
Silver Sponsors – booth registration link emailed and open 11:30AM – 5:30 PM
5/06/2019
Bronze Sponsors – booth registration link emailed and open 11:30AM – 5:30 PM
5/07/2019
Approved Presenters – booth registration link emailed and open 11:30AM – 5:30 PM
5/08/2019
Booth registration link opens for all vendors at 12:00PM, Eastern, on this website
6/28/2019
Vendor booth must be paid in full; Last day to cancel a vendor booth with a $50 fee
6/29/2019
Cancellations for Vendor booths received June 29, 2019 or later are non-refundable
7/12/2019
Vendor ads due for printed program; Last day to cancel ad space for full refund
7/26/2019
Vendors presenting at CCUG session on Tuesday – Final presentations due in power point format for review by steering committee. Send to CombinedCycle@PowerUsers.org
7/26/2019
Vendors presenting at GUG session on Tuesday – Final presentations due in power point format for review by steering committee. Send to GUG-SC@PowerUsers.org
7/26/2019
Vendors presenting at STUG session on Tuesday – Final presentations due in power point format for review by steering committee. Send to STUG@7Fusers.org
7/26/2019
Vendors presenting at PPCUG session on Tuesday – Final presentations due in power point format for review by steering committee. Send to Controls-SC@PowerUsers.org
8/03/2019
5:00 PM Hotel local time – Last day to reserve hotel room at the group rate of $119/night at Marriott St. Louis Grand
8/26/2019
2:00 PM – 5:00 PM – Vendor booth set-up;
5:30 PM – 8:30 PM – Vendor fair;
8:30 PM – 11:30 PM – Vendor tear-down and ship out (Vendor materials must be removed from the ballroom by 11:30 PM)
8/27/2019
8:00 AM – 12:00 PM – Vendors registered for the vendor fair may attend any of the User sessions… CCUG, STUG and GUG
8/27/2019
Nothing is scheduled for Tuesday evening. This is a great opportunity for vendors to invite customers to dinner!

The 2019 Power Users Annual Conferences consists of four individual User Group conferences…CCUG, GUG and STUG, and the PPCUG Symposium. They share breaks and meals throughout the conference week, participation at the vendor fair and a Wednesday evening event.

Below is a link to access the agenda overview showing the flow of all four User conferences. Each User Group will have their own detailed agenda on their individual conference pages within this website.

2019 Agenda Overview (CCUG, GUG, STUG and PPCUG)

Vendor Presentation Opportunities

The link to submit an abstract for consideration to present is now closed.

  • All Vendors who submit an abstract will know by 5:00 PM, Eastern on April 29th whether or not their abstracts were chosen.
  • There is no fee to present.

TERMS AND CONDITIONS:

  1. Presentations must be technical in nature – addressing design issues, improving performances, troubleshooting, results from RCA studies, etc. Selling and other related activities are limited to the vendor fair only.
  2. Presentations must focus on currently available technology/processes/systems/components. Presentation attendees shall not be utilized as a makeshift focus group for future product development…that’s for the vendor fair if you choose.
  3. The Tuesday morning sessions will be open to all exhibitors registered in a booth for the Monday evening vendor fair.
  4. Multiple abstracts may be submitted. While this does not guarantee your company will be chosen to present, it can certainly increase your odds of submitting a hot topic of interest for the upcoming conference. If you do submit additional abstracts, each submission will require a new registration and different email address. Unfortunately, this Cvent registration tool will only allow your email address to be used once within each registration site. You can put the same address in the CC email address field as well as the administrator field.
  5. Abstracts will only be accepted through the attached link on this page.
  6. The Steering Committees reserve the right to approve or deny any abstract submitted for the Annual Conference.
  7. Presentation topics may not be changed once chosen by the Steering Committee. If a topic change is necessary, the Steering Committee reserves the right to cancel your topic and fill the space with another presentation.
  8. Presenters are not required to be exhibitors at the Power Users Annual Conference vendor fair on Monday, August 26, 2019.
  9. Presenters who want to exhibit at the vendor fair and are not sponsors will have booth registration priority after sponsor booth registration and prior to open booth registration for all vendors…scheduled for May 8, 2019. See “Vendor Fair Exhibitors” tab for the booth registration schedule.
  10. July 26, 2019 – Final presentations due in power point format for review by the steering committee who chose your abstract. Please forward final presentations to the applicable steering committee address:
    1.  CCUG Steering Committee. Send to CombinedCycle@PowerUsers.org.
    2. GUG Steering Committee. Send to GUG-SC@PowerUsers.org.
    3. STUG Steering Committee. Send to STUG@7Fusers.org.
    4. PPCUG Steering Committee. Send to Controls-SC@PowerUsers.org.

CANCELLATION POLICY:

  • If you are chosen to present and need to cancel, please contact Sheila Vashi at 678-357-9423, ext 101 or Sheila.Vashi@SV-Events.net.

Vendor Sponsorship Opportunities

Sponsorship Levels, Fees and Benefits

Sponsorship opportunities will open at 12:00 PM, Eastern, on March 13, 2019.

Purchase a Sponsorship

Please note: If you don’t see a specific sponsorship level on the selection page, it has been filled.

TERMS AND CONDITIONS:

  • Sponsorship payments must be paid in full by Friday, April 26, 2019.
  • Sponsors must be registered and paid exhibitors at the 2019 Power Users Annual Conference vendor fair on Monday, August 26, 2019.
  • Sponsors will have booth registration prioritySee “Vendor Fair Exhibitors” tab on the Annual Conference page of the website for booth registration schedule.

CANCELLATION POLICY:

  • Sponsorships are non-refundable.

VENDOR FAIR DATE:

Monday, August 26, 2019 (88 booths)

All badges will have QR Codes. Download any QR code scanner app to your smart device. If you scan a User attendee’s badge at the vendor fair, you will receive their full business contact information.

Vendor Fair Booth Pre-Registration Dates:
Important Note: Registration link will be emailed to sponsors and presenters based on schedule below and will be open 11:30 AM – 5:30 PM, Eastern. If the booth registration is not complete within the allotted time frame, we will pick a booth for you. We need to have time to open and close items benefits based on sponsorship levels before going live with the next level.

Wednesday, May 1, 2019 – Platinum Plus and Platinum Sponsors
Thursday, May 2, 2019 – Gold Sponsors
Friday, May 3, 2019 – Silver Plus and Silver Sponsors
Monday, May 6, 2019 – Bronze Sponsors
Tuesday, May 7, 2019 – Presenters who are not sponsors

The booth registration link below will go live at 12:00PM, Eastern, on Wednesday, May 8, 2019.

PURCHASE A BOOTH

Please use the button below if you were unable to confirm a booth and would like to be added to the wait list.VENDOR FAIR WAIT LIST

2019 Vendor Fair Floor Plan

BOOTH PRICES:

10′ x 8′ = $1,450.00
Booth fee includes two booth representatives; Additional booth representatives @ $200.00 each…maximum of six representatives allowed in booth

ALL BOOTH SPACES WILL INCLUDE:

  • Pipe and drape booth space – black drape, 6′ high in back and 3′ high on sides
  • One 6′ x 30″ table, white drape and black skirt
  • Two chairs
  • One waste basket
  • One sign

Notes:

  • If you require a different size table please see the exhibitor kit. You will need to order your preferred table a la carte at an additional cost.
  • The ballroom is carpeted. You do not need to order carpet unless you want the additional carpet.
  • The booths do not include power. See Electrical/AV order form below.

Exhibitor Kit

Marriott Electrical/AV Order Form

Set-up/Tear-down Schedule:
8:00am – 2:00pm     Malone Convention Decorating, LLC will move in – All materials shipped to their warehouse and paid in full will be placed in applicable booths
2:00pm – 5:00pm     Vendors set-up exhibit materials
5:40pm – 8:40pm     Vendor fair
8:40pm – 11:30pm   Vendor tear-down and ship out exhibit materials; All exhibit materials must be removed from the ballroom by 11:30pm.

TERMS AND CONDITIONS:

  • Exhibiting Companies may not share a booth with another company or invite a representative from another company without written approval from the Steering Committee. Booth sharing may be allowed if and only if:
    • Exhibiting Companies are owned by the same parent company, or
    • One of the companies in the booth space sells directly to the other company in lieu of sales to a User, such as a Distributor or Representative.
  • Booth assignments are provided on a first-come first-serve basis upon registration. Higher tier sponsorships receive higher priority.
  • If all booth space is sold out, the Steering Committee will maintain a waitlist for those companies that could not be initially accommodated in the order that booth requests have been received. Companies will be offered booth space in the event of any cancellations from this waitlist.  Companies that are offered exhibition booths off of the waitlist must submit payment no later than 2 business days after notification of booth availability.
  • Each 10’W x 8’D booth space is allowed a maximum of (6) six exhibiting company representatives.
  • Each 20’W x 8’D booth is allowed a maximum of (8) eight exhibiting company representatives.
  • Vendor presenting during the conference afternoon session from an exhibiting company will be counted as an exhibiting company representative(s) if in the booth during the vendor fair.
  • Each exhibiting representative is expected to wear his/her own badge.
  • Exhibiting Companies are not allowed to schedule meetings or invite Users to functions during conference scheduled events.
  • The CCUG, GUG and STUG Steering Committees reserve the right to make changes to booth assignments when required in its best judgment.
  • Exhibiting Companies who do not follow these Terms and Conditions will not be invited to attend any portion of the following year’s annual conference.
  • Payment for booth space must be received no later than 5:00pm Eastern on June 28, 2019.
  • Booth spaces in which full payment has not been received by 5:00pm Eastern on June 28, 2019 will be cancelled and offered to the next company on the waitlist.

CANCELLATION/REFUND POLICY:

Booth Cancellations:

  • Confirmation – June 28, 2019: Refundable with a $50.00 cancellation fee
  • June 29, 2019 or later: Non-refundable

Additional Booth Representative Cancellations:

  • Confirmation – August 20, 2019: Refundable
  • August 21, 2019 or later: Non-refundable (Name changes are allowed if the attendee is from the same company and the initial payment is not modified.)

Advertising in Users’ Printed Conference Program

Vendors will have an opportunity to purchase ad space in the Users’ conference program at the time of purchasing a booth space. Sponsors will have an opportunity to upgrade ad space included in sponsorships.

Complimentary ads included in sponsorships:

  • Platinum Plus and Platinum Sponsors – 2-page spread
  • Gold Sponsors– full page
  • Silver Plus and Silver Sponsors – half page
  • Bronze Sponsors – quarter page

2019 Ad Specifications

TERMS AND CONDITIONS:

  • Ads containing inappropriate language and/or images will be removed from the program. No refund will be issued.
  • The Steering Committees reserve the right to refuse any ad they deem inappropriate.
  • Ads due July 12, 2019. Send to Events@PowerUsers.org
  • Failure to submit ads by the deadline could result in your ad not being included in the program. Refunds will not be issued.

CANCELLATION/REFUND POLICY:

  • Confirmation – July 12, 2019: Refundable
  • July 13, 2019 or later: Non-refundable

Advertising on Resource Pages of Power Users’ Website

As an exhibitor at the 2019 Power Users Annual Conferences, your logo will be placed under one of the resource categories of the website, June 1, 2019 – May 31, 2020. See categories below:

  • Air Filtration & Inlet Conditioning
  • BOP/Auxiliary
  • Combustion Turbine (Capital Parts, Repairs & Services)
  • Control Systems and Software
  • Generator & Excitation (Parts, Inspection, and Services)
  • HRSG (Inspection, Repairs, Services, Upgrades)
  • Inspection Technologies and Services
  • Lubrication & Filtration
  • Steam Turbine (Capital Parts, Repairs & Services)

Special Notes:

  • All logos/ads, as applicable, appear in random order on category pages each time you return to selected page.
  • You will be asked to confirm your category during the booth registration process. If you are a confirmed exhibitor for the 2019 7F Annual Conference vendor fair and have already chosen a category, please select a second category option.

You will also have the option to purchase additional website marketing options. For an additional $200, the following will be included:

  • Option to upgrade your logo to an advertisement (250×300 pixels)
  • Logo/ad as provided will appear in the “featured” section of the chosen resource category
  • Logo/ad as provided will appear in the Private User Forums – All resource categories are uniquely associated with the Private User Forums. Your logo/ad will appear to the right side of the User forum based on these associations. For your reference, below are the forum / category associations:
    • 7F Discussion / Combustion Turbine (Capital Parts, Repairs & Services)
    • STUG Discussion / Steam Turbine (Capital Parts, Repairs & Services)
    • CCUG Discussion / BOP Auxiliary equipment
    • HRSG Discussion / HRSG (Inspection, Repairs, Services, Upgrades)
    • Generator Discussion / Generator & Excitation (Parts, Inspection, and Services)
    • All other Categories / Randomly appear in any forum

MARRIOTT ST. LOUIS GRAND

800 Washington Ave
St. Louis, MO 63101
Hotel Phone: +1 (314) 621-9600

Group Rate: $119.00 + tax (single/double occupancy)

  • Reservations can be made using the special group link located below or in your conference registration  confirmation email, or by calling 800-533-0127 and asking for the Combined Conference group rate
  • Last date to reserve rooms at group rate: 5:00 PM hotel local time, Saturday, August 3, 2019
  • Hotel will honor rate 3 days prior and 3 days following the conference dates based on availability

Reserve Room Now

See standard hotel and room amenities by visiting https://www.marriott.com/hotels/travel/stlmg-marriott-st-louis-grand/

Internet:

  • Guest rooms: Complimentary Wi-Fi in guestrooms
  • Public areas: Complimentary Wi-Fi in public areas
  • Meeting Space: Complimentary Wi-Fi in meeting space (with normal email usage)

Parking:

  • Hourly Parking: $2.00/hour
  • Self Parking: $28.00 Overnight (Attendees in group block will receive 25% discount on self parking)
  • Valet Parking: $38.00 Daily
ATTENTION – HOUSING ALERT SCAM
If you receive a call from anyone stating they are the booking company for the hotel rooms and offer you a discounted room rate, this is a SCAM! They are either asking for payment in full or the first night’s room deposit.
The Combined Conference has a discounted room rate negotiated directly with the hotel by SV Events. We do not use a rooms housing company, booking company, etc. Reservations can be made using the special group link located above or in your conference registration confirmation email, or by calling 800-533-0127 and asking for the Combined Conference group rate. Please contact Catherine Casdia at 678-357-9423, ext 102 or C.Casdia@SV-Events.net if you have any questions.

TRAVEL

Airport code: STL – St. Louis Lambert International Airport
15 miles – approx. 15-20 minutes from hotel

Directions from St. Louis Lambert International Airport:

  • Follow Interstate 70 East for approximately 15 miles to downtown St Louis
  • Exit at Broadway (one way street)
  • Continue on Broadway to Washington Avenue and turn right
  • The hotel is two blocks up on the left side of street across from the America’s Center Complex at 8th Street and Washington Avenue

Airport Transportation
This hotel does not provide shuttle service.

Alternate transportation:

  • GO BEST Express (toll-free 1-877-785-4682); fee: 21 USD (one way) ;on request
  • Estimated taxi fare: 40 USD (one way)
  • Bus service, fee: 7 USD (one way)
  • Subway service, fee: 3.5 USD (one way)

 

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